1 HASPOffice (413)536-1267
Fax (413) 536-2230
1
PROJECT NAME DATE
Shared Use & Sidewalk Ramps 4/22/2020
OWNER PRIME CONTRACTOR
City of Northampton Marion Excavating Co., Inc.
ADDRESS ADDRESS
210 Main Street 749 New Ludlow Rd.
Northampton, MA 01060 So. Hadley, MA 01075
SUBCONTRACTOR SUPPLIER
ADDRESS ADDRESS
SPECIFICATION SECTION DRAWING REFERENCES
NUMBER TITLE NUMBER DETAIL
181.1 HASP
PRODUCTS:MANUFACTURERS:
Comments:
Attached is the HASP submittal
SUBMITTALS
Marion Excavating Co., Inc.
Safety & Health Manual
2
Safety Policy
Company Policy
Marion Excavating is dedicated to providing a safe and healthy work environment for all of our
employees, sub-contractors, and customers. The Company shall follow operating practices that will
safeguard employees, the public and Company operations. We believe all accidents are preventable.
Therefore, we will make every effort to prevent accidents and comply with all established safety and
health laws and regulations.
Management Commitment to Safety
Management is concerned about employee safety. Accidents, unsafe working conditions, and unsafe acts
jeopardize both employees and Company resources. Injuries and illnesses result in discomfort,
inconvenience and possibly reduced income for the employee. Costs to the Company include direct
expenses (workers’ compensation premiums, damaged equipment or materials, and medical care) and
indirect expenses (loss of production, reduced efficiency, employee morale problems, etc.). These indirect
costs are reported to cost 4-10 times more than the insured costs of an accident. Accordingly,
Management will provide sufficient staffing, funds, time, and equipment so that employees can work
safely and efficiently.
Assignment of Responsibilities
Safety is everyone’s responsibility. Everyone should have a safe attitude and practice safe behavior at all
times. To best administer and monitor our safety policies, the following responsibilities are delegated.
This list should not be construed as all-inclusive and is subject to change as needed.
1. Management (will)
a. Provide sufficient staffing, funds, time, and equipment so that employees can work
safely and efficiently.
b. Demand safe performance from each employee and express this demand periodically and
whenever the opportunity presents itself.
c. Delegate the responsibility for a safe performance to the Safety Director, Supervisors, and
Employees, as appropriate.
d. Hold every employee accountable for safety and evaluate performance accordingly.
e. Periodically review the Safety Program effectiveness and results.
2. Safety Director Kevin Marion (will)
a. Provide the resources, direction, and audits to integrate safety into the management
system.
b. Perform all pre-project planning tasks at the start of all new projects or jobs.
c. Establish and maintain a safety education and training program.
d. Periodically conduct safety surveys, meetings, and inspections.
e. Advise supervisors and employees on safety policies and procedures.
f. Assure that all newly hired employees have been given a thorough orientation concerning the
Company’s Safety Program.
g. Coordinate with Human Resources to maintain the company’s drug-testing program.
h. Work with management, supervisors and employees to maintain & implement new and
ongoing safety programs and comply with recommendations provided by outside consultants,
OSHA inspectors, and insurance companies.
i. Make available all necessary personal protective equipment, job safety material, and first-aid
equipment.
3
j. Review all accidents with management, supervisors and/or employees and ensure that
corrective action is taken immediately.
3. Superintendent/Foreman
The superintendent or foreman on each job site will:
a. Implement all rules and regulations outlined in this manual.
b. Comply with all Contractor Safety Rules.
c. Assure that each employee, agent, invitee, and subcontractor is trained and follows
all applicable OSHA standards, codes, laws, and ordinances.
4. Supervisors
Each employee who is in charge of a specific work area, supervises the work of others, or to whom
an employee is assigned for a specific task or project, is responsible and accountable for their
safety. Supervisors will:
a. Establish and maintain safe working conditions, practices, and processes through:
• Pre-Project Planning
• Job Inspections
• Safety Meetings
• Safety Training
b. Observe work activities to detect and correct unsafe actions.
c. Ensure that all injuries are reported promptly and cared for properly. Make available first aid
treatment.
d. Investigate all accidents promptly. Review all accidents with the Safety Director and
employees and correct the causes immediately.
e. Seek out alternative work so injured employees can return to work in a modified job.
f. Consistently enforce safety rules/regulations, programs, and protective measures (i.e. use of
personal protective equipment, machine guarding, proper clothing, etc.)
g. Post signs, notices, and instructions as needed or required.
h. Brief your employees of any new hazards before they start work and weekly host brief safety
meetings to discuss safety practices related to job hazards and general safe work behavior.
i. Work with management, the Safety Director and employees to maintain & implement new and
ongoing safety programs and comply with recommendations provided by outside consultants,
OSHA inspectors, and insurance companies.
j. Supplying all required personal safety protective devices and clothing, e.g. goggles, face
shields, gloves, masks, etc.
5. Employees
Each employee is responsible for his/her own safety. No task should be completed unless it can be
completed safely. Employees will:
a. Comply with all company safety programs, rules, regulations, procedures, and
b. instructions that are applicable to his/her own actions and conduct.
c. Refrain from any unsafe act that might endanger him/herself or fellow workers.
d. Use all safety devices and personal protective equipment provided for his/her protection.
e. Report all hazards, incidents, and near-miss occurrences to their immediate supervisor or
Safety Director, regardless of whether or not injury or property damaged was involved.
f. Promptly report all injuries and suspected work related illnesses, however slight, to his/her
immediate supervisor or Safety Director.
g. Participate in safety meetings, training sessions, and surveys as requested and provide input
4
into how to improve safety.
h. Notify the Safety Director immediately of any change in physical or mental conditions or use
of prescription drugs that would affect the employees job performance or the safety of
him/herself or others.
i. Notify the Human Resources Manager within five days of any serious driving, drug/alcohol, or
criminal convictions.
j. Be a safe worker on (and off) the job. Help coworkers do their job safely. Come to work
everyday with a safe attitude.
6. Subcontractor and Their Employees
All subcontractors and their employees must:
a. Maintain a safe and health hazard free work environment.
b. Adhere to all minimum safety requirements on all job sites.
c. Sign in every day at those job sites that require such action to take place.
d. Stay in only their assigned work areas.
e. Use only authorized machines, tools, shop equipment, and vehicles. These items must be
authorized by the Safety Director.
f. Not bring any explosives, firearms, alcoholic beverages, or drugs onto any job site.
g. Wear appropriate clothing at all times. Short pants and shirtless attire are prohibited. Sturdy
leather shoes with steel toes must also be worn at all times. Safety glasses and hard-hats must
also be worn at all times while on any job site.
h. Failure of any subcontractor complying with these rules is a breach of contract and could result
in either withheld payments or contract termination. Specific subcontractor employees could
also be banned from any job site for failing to abide by these rules.
Accountability for Safety
Everyone is accountable for safety. Management and the Safety Director will establish safety objectives
and develop and direct accident prevention activities. All employees should strive to reach those
objectives and will be evaluated accordingly. All managers’ and supervisors’ annual appraisals will
include safety (results to objectives in their area and companywide) as well as an audit of their
performance of their safety responsibilities. All employees’ salary reviews will be affected by the
company’s safety performance record. Appraisals, which include safety records, will also be performed
on all employees seeking a promotion.
Opinion Survey
The Company requests ongoing comments and feedback from all employees. Be honest. You know your
job better than anyone else. Therefore you can provide valuable input into performing the job safely.
Changes to existing safety programs, rules, procedures, etc. may be
influenced by your responses. Full cooperation of all employees is expected.
Employee Suggestions
Safety suggestions from employees are welcomed and encouraged. The suggestion will be reviewed by
the Safety Director and responses to suggestions will be discussed with the individual.
5
Standards
Emergencies & Evacuation
1. Emergency Procedures
Our goal is to provide prompt and immediate action in any emergency to protect life, property, and
equipment. In case of an emergency, the employee nearest the stricken person should call 911 (or
the emergency phone number posted in your area) and direct a fellow employee to:
a. Notify the nearest supervisor to come to the scene; and
b. Simultaneously dispatch available employees to quickly retrieve the first aid kit.
c. An individual trained in first-aid should apply emergency rescue procedures until medical
assistance arrives.
The Safety Director should be notified. The President or Safety Director (in that order) or their
designees will decide whether or not to evacuate, inspect or shut down a facility / jobsite.
Safe Operating Procedures
All employees are responsible for safety. The following applies to all employees:
1. Rules
a. Comply with all established safety rules, regulations, procedures, and instructions which are
applicable to your own actions and conduct.
b. Promptly report all accidents, hazards, incidents, and near-miss occurrences to your immediate
supervisor, regardless of whether or not injury or property damage was involved.
c. Do not visit, talk to, or distract another employee who is operating a machine, or who is
engaged in a work activity where the possibility of injury exists.
d. Do not participate in horseplay, scuffling, pushing, fighting, throwing things, or practical jokes.
e. Observe all no-smoking signs and regulations
f. Do not run on Company premises.
g. Use handrails on steps, elevated platforms, scaffolds, or other elevations.
h. Assist others and ask for assistance in lifting and carrying heavy or awkward objects.
i. Firearms, ammunition, and explosives are prohibited on Company premises.
j. Personal stereos with headphones, e.g. Walkman, are not permitted to be worn in the
workplace.
k. Alcohol and drug use and possession on Company property is prohibited.
2. Housekeeping
a. Unless otherwise specified, waste material and scrap must be put in the proper containers and
removed from the job site by the subcontractor.
b. Work areas, passageways and stairs, in and around buildings and structures must be kept clear
of debris. Construction materials should be stored in an orderly manner. Job site storage areas
and walkways must be maintained free of dangerous depressions, obstructions, and debris.
c. The entire job site should be cleaned daily and debris must be disposed of in dumpsters, or off
site, in accordance with all EPA regulations.
d. Failure to maintain adequate housekeeping and clean-up can result in contractual action by the
contractor.
6
3. Machine Guarding
a. It is the responsibility of the Safety Director to see that guards are installed on machines where
needed.
b. Employees should report any malfunctions of the guards to the Safety Director.
c. The Safety Director should determine if the machine should be locked and tagged-out until the
guard can be fixed or replaced.
d. The guards increase safety on the machine. Machinery with the guards removed shall not be
used by any employee without permission from the Safety Director.
4. Material Handling & Back Safety
a. Know the approximate weight of your load and make certain your equipment is rated to handle
it. (All powered equipment and rigging is rated as to safe working load. This rating is posted
on the equipment. Never exceed the manufacturer’s recommended safe working load).
b. Lift heavy objects as instructed, with the leg muscles and not with the back. On average, do
not manually lift over 50 pounds.
c. Call for assistance as needed for handling heavy or bulky objects or materials.
d. Use an appropriate, approved lifting device (i.e. special trucks, racks, hoists, and other devices)
for lifting very heavy, bulky, large or unyielding objects.
e. All ropes, chains, cables, slings, etc., and other hoisting equipment must be inspected each time
before use.
f. A load should never be lifted and left unattended.
g. Wear safety gloves when handling materials.
h. Properly stack and secure all materials prior to lifting or moving to prevent sliding, falling, or
collapse.
i. Avoid moving or lifting loads by hand whenever possible.
Tips for manual lifting:
a. Get a good footing.
b. Place feet about shoulder width apart.
c. Bend at the knees to grasp the weight.
d. Keep back as straight as possible.
e. Get a firm hold.
f. Lift gradually by straightening the legs.
g. Don’t twist your back to turn. Move your feet.
h. When the weight is too heavy or bulky for you to comfortably lift - GET HELP.
i. When putting the load down, reverse the above steps.
Note: If lifting stacked materials, materials should be carefully piled and stable. Piles should not
be stacked as to impair your vision or unbalance the load. Materials should
not be stacked on any object (i.e. floor, scaffold) until the strength of the supporting members have
been checked.
5. Forklift & Heavy Equipment Safety
The following are the minimum safety practices for the operation of fork lifts and heavy
equipment (bulldozers, backhoes, etc.):
a. Only trained and authorized operators are permitted to operate a forklift or heavy equipment.
All operators will be trained by their Supervisors or the Safety Director.
b. Prior to operating the forklift or equipment, the operator must test: the brakes, steering
7
controls, warning light, clutch, horn, fluid levels, and other devices for safe and proper
operation.
c. Never check the engine while it is running.
d. Document your inspection results and equipment defects using the attached Inspection Report
Form. Report defects to your supervisor immediately. No defective equipment shall be used.
Adjustments and repairs should be made by authorized personnel only.
e. Wash the equipment whenever necessary. The equipment must be kept clean and free of oil
and grease.
f. Employees should operate the equipment/forklift with safe speed and within rated load
capacity. Drive to the right. Do not exceed 10 miles per hour, or posted authorized speeds,
on plant roads.
g. Passengers are not permitted on forklifts or heavy equipment except for training purposes.
h. Mobile equipment should never be left unattended without first shutting off power,
neutralizing controls, setting brakes, and lowering forks or bucket. Do not park on an incline.
i. All mobile equipment must have a functional fire extinguisher on board.
j. Sound horn at exits, corners, cross aisles, intersections, and when approaching pedestrians.
Do not use horn needlessly or at undue length.
k. Always look in the direction equipment is traveling, looking backward when backing up, even
for a short distance. Keep a clear view of the path. When forward vision is obstructed, drive
in reverse.
l. When traveling, with or without a load, keep forks or bucket as low as possible.
m. Avoid following pedestrians or other vehicles too closely, especially when operating on
inclines or in noisy areas.
n. Ascend/descend all ramps and inclines slowly. Wait for passengers to exit the ramp before
attempting to ascend/descend. When descending, always use low gear and the slowest speed
control. Do not descend ramps with the load at the front of the forklift. Never ascend in
reverse. When ascending, loaded forklifts should be driven with the load upgrade.
o. A man cage must be used when elevating personnel with a forklift. Attach the cage prior to
use. Do not travel with passengers in the man cage.
p. Personal protective equipment should be used as instructed. Hard hats should be worn where
danger of falling objects exists.
q. If the forklift is equipped with a seatbelt, the belt must be worn at all times.
6. Ladders
a. Manufactured ladders must comply with OSHA, ANSI, manufacturer and job specifications.
b. Ladders with broken or missing rungs and/or broken or split side rails should not be used.
c. All portable ladders should be equipped with non-skid safety feet and should be placed on a
stable base. All access areas should be kept clear.
d. The six foot fall protection procedure applies when working from a ladder. All ladders should
be secured with a rope or other substantial device.
e. Ladders should be maintained free of lines, ropes, hoses, wires, cables, oil, grease, and debris.
No objects should be left on ladders.
f. Single portable ladders over 30 feet in length should not be used.
g. Side rails should extend 36 inches above the landings. All ladders in use should be tied,
blocked, or otherwise secured to prevent accidental displacement.
h. Never stand or sit on the top two steps of a ladder.
i. Never climb or work from the back of a ladder.
j. Never work with another person on the same ladder.
8
k. The contractor should provide training programs on ladders for all employees.
l. Straight or extension ladders should be placed at a one to four ratio (ladder base to wall) and
(floor to top touch point of ladder) . i.e. If ladder is resting against an upper level 16’ off the
ground, the base of the ladder should be 4’ away from the wall.
m. Never ascend or descend a ladder while carrying anything.
n. Always keep your belt buckle between the rails of the ladder. Don’t overreach.
o. Always check to see that safety dogs or latches are engaged before using an extension ladder.
Extension ladders must be overlapped a minimum of three rungs.
7. Small Tools
a. Proper storage for tools should be provided by the Contractor.
b. Repair all damaged or worn tools promptly. Temporary and makeshift repairs are prohibited.
Tools that can’t be properly repaired should be discarded immediately. The contractor reserves
the right to require any subcontractor to stop work for using any defective or improperly used
tool.
c. The subcontractor will supply all required tools unless otherwise specified. All equipment
must conform to OSHA Safety and Health Regulations for Construction Part 1926.
d. Power tools should not be used if safety equipment has been removed.
e. Employees using tools that cause objects to be thrown should wear personal protective gear,
including proper eye and hearing protection.
f. Gas powered tools should not be used in unventilated areas and gas should be dispensed from
U.L. approved cans only. All gas-powered tools must be turned off before being refueled.
g. Portable grinders must have hood-type guards and side enclosures that cover the spindle and at
least 50% of the wheel. All wheels should be inspected regularly for fractures, etc. Defects
should be promptly reported to the Safety Director.
h. Bench grinders should have deflector shields and side cover guards. Tool rests should have a
maximum clearance of 1/8” from the wheel.
i. Air-supply lines should be inspected regularly and maintained in good condition.
j. To prevent “whipping” in the event of hose separation or failure, air sources supplying hoses
should be protected with an excess flow valve. Completely bleed all air from tools before
disconnecting them.
k. For cleaning purposes, the pressure of compressed air used should be 30 psi or less and hose
extensions should always be used.
l. Only trained employees are to use OSHA specified powder-actuated tools.
m. Trained employees should inspect all powder-actuated tools on a daily basis. Any tool not
found to be in proper working condition must immediately be removed from service.
n. Any area where a powder-actuated tool is used must have a warning sign posted.
o. All powder-actuated tools should be of the low velocity, cushioned pistol grip, piston type
design.
p. Powder-actuated tools should not be used in areas where hazardous ignitable dust, gases, or
liquids are present.
q. All maintenance work on powder-actuated tools must be performed according to manufacturer
specifications and must be done by qualified persons only.
r. Do not raise or lower power tools by their electrical cord or pneumatic line.
s. Powder-actuated tools should be locked-up when not in use to prevent unauthorized persons
from using them.
t. Torque is the circular or rotating motion in tools such as drills, impact wrenches and saws that
result in a strange twisting force. Be prepared in case of jamming.
u. Proper guards or shields must be kept in place on power tools that are being used.
9
8. Excavation and Trenching
a. The design of the supporting system should be considered carefully based on the following:
depth of cut, anticipated changes in the soil due to air, sun, and water, ground movement
caused by blasting, and earth pressures.
b. Any trench or excavation over five feet deep must be sloped, shored, benched, or braced. If soil
conditions are unstable, excavations shallower than 4 feet must also be sloped, supported, or
shored.
c. A competent person must be designated or trained in the recognition of trenching and
excavation hazards.
d. Shoring systems should be installed from the top down. Cross beams should be placed in a
horizontal position and spaced vertically at appropriate intervals. Braces must also be secured
to prevent sliding, falling, or kickouts.
e. All materials used for shoring should be in good condition and free of defects. Timbers with
large or loose knots should not be used.
f. Installation of shoring should closely follow the excavation work.
g. One of the following methods of support should be used to ensure worker safety: shoring-
sheeting; tightly placed timber shores; bracing; trench jacks; piles; or other materials installed
in a manner strong enough to resist the pressures surrounding the excavation.
h. OSHA standards require that diversion dikes or ditches be used to prevent surface water from
entering an excavation and to provide adequate drainage of the area adjacent to the excavation.
Water should not accumulate in a trench or excavation as it causes erosion and soil softening.
i. Excavations greater than four feet deep should be inspected daily for oxygen deficiencies and
hazardous gases, etc. If hazardous conditions exist, proper respiratory protection or ventilation
should be provided by the Contractor.
j. Exit ladders must be stationed no farther than 25 feet from any person in trenches four feet or
more in depth.
k. Locations of all underground utilities should be located before excavation begins.
l. As soon as all work is completed and the shoring is dismantled, backfilling should begin. If the
soil is unstable, ropes must be used to pull out the jacks or braces from above.
m. Trenches should be inspected daily for cracks, slides, and wall fractures. Inspections should
also be made after rain storms or any other changes in conditions. If any dangers are detected,
all work must stop until the problem is corrected.
n. Employees should have a secure footing when drilling.
o. Vehicles and equipment should be kept safely from the edge of the excavation. All dirt from
the trench should be piled at least two feet from the excavation.
q. Spoil dirt must be kept back at least two feet from the sides of a trench.
r. A competent person must inspect trenches at the start of shifts, after poor weather, and
whenever there have been changes that could impact conditions in the trench.
s. The maximum legal slope, without soil classification, is 34 degrees or 1 ½ feet horizontal to 1
feet vertical.
9. Fire Prevention
a. Good housekeeping is the first rule of fire prevention. Oily rags, paper shavings, trim, etc.
should be cleaned up and placed in trash receptacles.
b. Welding or cutting should not take place near locations where flammables or combustibles are
present. When welding or cutting occurs, the area should be protected with fire resistant
10
blankets. An approved fire extinguisher should also be located at each welding or cutting
facility.
c. All flammable liquids should be stored in an approved manner and dispensed in approved
safety containers. Welding gases should also be stored in an isolated area.
d. Liquefied Petroleum (LP) Gas presents special fire and explosion hazards. Only qualified
persons are to handle LP gas. LP gas units should be inspected daily for leaks, etc.
e. Open fires of any kind are not permitted.
f. Combustible materials or equipment in combustible containers should be stored properly. Fire
extinguishers should be kept within close proximity to any combustible container.
g. Fire extinguishers should be recharged and inspected regularly. A tag indicating the date of
recharging should be affixed to each extinguisher.
h. Access to fire hydrants should be maintained at all times. Fire hydrants should never be
blocked or obstructed in any way.
i. All combustible waste materials, rubbish, and debris should be disposed of daily.
j. Smoking is prohibited in any hazardous area and “No Smoking” signs should be posted in
these areas.
k. Gas cylinders should be transported and stored in an upright position. When stored for
extended periods of time, they must be kept at least twenty five feet from oxygen cylinders.
l. No material should be stored within three feet of an electrical panel, outlet, or fire suppression
equipment.
m. Portable power equipment must not be refueled while running or when hot. Attach a ground
wire before refueling.
10. Motor Vehicles and Equipment
a. On-site construction vehicles and equipment should be inspected and tested. Proper
documentation must be available for the Safety Director to review prior to bringing such
equipment on site.
b. All motor vehicles must be equipped with the following:
- Adequate braking system
- Two headlights and tail lights
- Brake lights
- Horn
- Seat Belts
- Good tires
- Windshields and powered wipers
- Defrosters
- Rear-view mirror
- Fuel cap
c. Only authorized, licensed drivers are permitted to operate vehicles or equipment. Accidents
must be reported to the Safety Director immediately.
d. Employees should not use motor vehicles or equipment that have an obstructed rear view
unless:
1. The vehicle has a backup alarm audible above the surrounding noise level;
2. The vehicle is backed up only when an observer signals that it is safe to do so.
e. No person should attempt to get on or off moving vehicles or equipment.
f. Heavy machinery and equipment which is suspended by slings, hoists, or jacks must be
blocked before employees are permitted to work under or between them.
g. All hauling vehicles, where payload is loaded by crane, power shovel, loader, similar
equipment must have a cab shield and/or canopy to protect the operator from shifting or falling
11
materials. The operator of any vehicle should leave the cab and stand clear of the equipment
while it is being loaded.
h. Engines must be shut off during all maintenance and fueling operations.
i. Trip handles of dump truck and heavy equipment tailgates must be positioned so that the
operator will be clear of any danger during dumping procedures.
j. Employees are required to inspect their assigned vehicles at the beginning of each shift to
assure that the vehicle is in safe operating condition and free of any apparent danger. Any
defects must be immediately reported to the Safety Director.
k. Employees are not permitted to ride with arms or legs outside the truck body.
l. No heavy equipment is to be driven at speeds greater than 15 MPH.
m. Only approved standard hand signals for crane, derrick, and boom equipment are to be used.
These hand signals must be posted near the driver’s seat of all equipment.
n. All manufacturer specifications and limitations concerning the operation of cranes and other
hoisting equipment are to be followed.
o. Rated load capacities, operating speeds, and special hazard warnings must be posted near the
driver’s seat on all equipment.
p. A certified agency must inspect all hoisting machinery on an annual basis. Records of dates
and inspection results for all equipment must be readily available for review.
q. Wire rope safety factors are to be in compliance with American National Standards Institute
B30.5. The Safety Director shall maintain these standards.
r. All exposed belts, gears, shafts, pulleys, sprockets, spindles, drums, flywheels, chains, and
other moving parts must be guarded.
s. The swing radius on the back of any crane must be barricaded so as to prevent people from
being struck or crushed by the crane.
t. A fire extinguisher must be available in all cabs of equipment and vehicles.
u. Rollover protection (ROPS) as specified by OSHA is required for all applicable equipment
operated on the project. Grandfather clauses are not acceptable.
v. Employees are required to obey all state law, local, and company laws, rules and regulations
while operating vehicles or equipment.
w. Personal cars are not to be used for company business unless authorized by the appropriate
supervisor. Passengers not employed by the company are also prohibited.
x. Any vehicle or piece of equipment with material extending four feet or more from the rear of
the vehicle must have a red flag or cloth 12 inches square attached to the material.
Accident Management
Accident & Near Miss Reporting Procedures
If you have a near-miss situation while working, notify your supervisor immediately. The situation will
be investigated and corrective action implemented to prevent future injury. Employees and witnesses
must fully cooperate in the investigation.
If you are injured on the job:
a. Contact your supervisor, or the nearest coworker (who should notify a supervisor) if you are unable to
contact your supervisor due to the severity of your injury.
b. The designated employee who is trained in first-aid and/or CPR should be immediately notified to
assist in the situation.
c. First aid kits, which are prominently displayed throughout the jobsite, should be made available and
12
medical supplies promptly refilled (by the Safety Director).
d. If needed, the supervisor or his other designee should transport the injured worker to the company’s
designated medical facility to receive appropriate medical attention. A post-accident drug and/or
alcohol test will be conducted in accordance with the company’s Drug-Free Workplace Policy.
e. If rescue personnel are summoned, the supervisor should delegate an individual to wait for the rescue
team and escort them to the injured employee.
f. All witnesses to the accident should be available to speak with the Safety Director and/or supervisor
and cooperate in all accident investigations.
g. The Safety Director should immediately notify the insurance company of the accident and file a
workers’ compensation claim.
Every accident or near-miss situation should be reported immediately. Injured employees and witnesses
to the accident will assist the supervisor in completing an accident investigation. Injured employees must
comply with the medical treatment provided by the treating physician, cooperate with the insurance
company and its designees, and abide by the company’s return-to-work policy.
Return-to-Work Policy
It is the Company’s policy to return injured workers to productive work, although not necessarily to their
pre-injury duties, as early as possible during their recovery. This type of work is often referred to as
“modified-duty work.” The Company has adopted this policy because employees who remain off work
for long periods of time not only affect the Company’s productivity and workers’ compensation costs,
they often experience slow healing and a loss of self-esteem. Within the requirements of their treating
medical providers, the limitations of the law, and the economic and physical limitations of our own
properties, the Company will make every effort to provide meaningful work wherever and whenever
possible. Any recovering employee who is offered a physician-approved, modified-duty position will be
required to accept the offer.
A copy of the tasks needed to complete the employee’s regular duties should be provided to the treating
physician, along with the following Job Physical Assessment form. The Safety Director or Supervisor
should request the treating medical provider complete this form. The supervisor should identify a
modified-duty position to offer the employee that is within their physician’s restrictions.
Workers’ Compensation
By law our company is required to obtain workers’ compensation insurance. The company pays for this
insurance. Our insurance premiums are not government funded in any way. Because workers’
compensation is a substantial cost of doing business, our goal is to prevent and manage accidents.
What benefits are you entitled to?
When an employee is injured during the course of employment, workers’ compensation insurance
provides payments to the injured worker or the treating physician(s) for medical treatment, disfigurement,
death benefits, and indemnity (lost wages) payments. The scope and amount of these payments are
determined by state law. Attorneys are not needed for you to get what you are entitled to. Attorneys,
when hired, typically work on a contingent fee basis and may receive a portion of your benefits. If you
report injuries immediately to your supervisor and cooperate with your treating physician and the
insurance company, the system will work with you to get you healthy and back to work.
Workers’ compensation insurance payments may be denied if: 1) the employee tests positive for drugs or
13
alcohol following the accident, 2) a pre-existing injury or non-work related injury was the cause of the
accident, or 3) fraud exists.
Medical treatment: Medical care, services, and supplies as necessary to cure or relieve the effects of an
injury sustained on-the-job.
Disfigurement: Additional compensation is paid to an injured worker for permanent disfigurement from a
work-related injury (i.e. scars, discoloration, disfigurement, etc.)
Indemnity Payments: Wage replacement while recovering from an industrial injury.
Death Benefits: Weekly payments to the surviving spouse and dependent children of a worker whose
work-related injury results in death. Burial and funeral expenses are also paid.
Workers’ Compensation Fraud
Filing false workers’ compensation claims is punishable with a substantial fine and imprisonment.
The insurance company has many red flags to identifying workers’ compensation fraud and will
investigate any accident they suspect may be fraudulent. They may deny or reduce benefits whenever a
claim is found to be fraudulent or an employee is found to be abusing the workers’ compensation system.
The following is considered workers’ compensation fraud or abuse:
1. Faking an accident or injury.
2. Exaggerating the seriousness of an accident or injury.
3. Taking more time off than is really needed to recover.
4. Attempting to collect benefits for an injury that is not job-related.
5. Submitting false or exaggerated medical bills for payment.
6. Working at another, equally demanding job while collecting workers’ compensation benefits.
7. Conspiring with, or being persuaded by, another person to do any of the above.
When people abuse workers’ compensation benefits, we all pay. Your company is charged higher
insurance premiums, which increases our expenses and lowers profitability. The best way to safeguard
against fraud is to prevent accidents from happening. If you are aware of fraud, speak up by talking or
calling the safety Director.
Fleet Safety Program
Motor Vehicles Rules
All employees who drive a company car or delivery vehicle must abide by the following safety rules:
1. Employees are required to inspect their assigned vehicle (before taking it on the road) to ensure that it
is in safe working condition. This includes properly working brakes, horns, and back-up alarms.
2. Any defects in the company vehicle should be reported promptly.
3. Employees are required to obey all state, local, and company traffic regulations.
4. Engines are to be stopped and ignition keys removed when parking, refueling, or leaving the company
vehicles.
5. Employees are not permitted to use personal cars or motorcycles for company business, unless
specifically authorized by the supervisor.
6. Passengers not employed by the company are not permitted unless authorized by the supervisor.
14
7. Employees should drive safely. Defensive driving must be practiced by all employees.
8. Seat belts and shoulder harnesses are to be worn at all times.
9. Vehicles must be locked when unattended to avoid criminal misconduct.
10. Vehicles must be parked in legal spaces and must not obstruct traffic.
11. Employees should park their vehicles in well-lighted areas at or near entrances to avoid criminal
misconduct.
12. Employees should keep their headlights on at all times when driving a vehicle.
13. A vehicle when loaded with any material extending 4 feet or more beyond its rear shall have a red flag
or cloth 12 inches square attached by day, or a red light visible for 300 feet by night, on the extreme
end of the load.
14. Articles, tools, equipment, etc. placed in cars or truck cabs are to be hung or stored in such a manner
as not to impair vision or in any way interfere with proper operation of the vehicle.
15. When you can not see behind your vehicle (truck), the driver should walk behind the truck prior to
backing.
16. Personal use of vehicles is not permitted without approval of management. Children are prohibited
from using company vehicles.
17. Operating a company vehicle while under the influence of alcohol and other drugs is prohibited.
Violators are subject to termination of employment.
18. Every accident should be reported to the Safety Director. The Safety Director should investigate all
accidents and review them with the Supervisor and employees.
19. All subcontractor personal vehicles must be parked in areas designated as contractor parking.
20. When operating vehicles on the job site, speeds must not exceed 5 M.P.H.
Commercial Drivers License (CDL)
Drivers who operate a commercial vehicle, as defined below, are required to obtain a commercial drivers
license.
1. A vehicle with a gross vehicle weight rating of 26,001 or greater pounds, or
2. A vehicle designed to transport 15 or more passengers (including the driver) or
3. A vehicle of any size transporting hazardous material in sufficient quantities meeting the hazardous
materials transportation regulations posting requirements.
Drivers must meet the following requirements:
1. All commercial drivers must be in good health and pass a DOT physical. The doctor will provide the
driver a medical examiner’s certificate that must be carried at all times when driving. The certificate
must be renewed every 2 years.
2. All commercial drivers must comply with the Company’s Drug and Alcohol-Free Workplace Policy
and consent to testing as defined by DOT and the Company.
3. Be at least 21 years of age.
4. Speak and read English well enough to do his/her job and respond to official questions.
5. Have a valid driver’s license and pass a commercial driver’s road test.
6. Take a DOT written exam for drivers.
7. Not be disqualified to drive a commercial motor vehicle.
8. Be able to determine whether the vehicle is safely loaded and know how to block, brace, and tie down
cargo.
Motor Vehicles Records (MVR)
1. All prospective and current employees will undergo annual motor vehicle record checks.
2. Violations (gathered from MVRs) are categorized as follows:
15
TYPE A VIOLATION: Includes, but is not limited to, DWI/DUI/OWI/OUI, refusing a drug/alcohol
test, reckless driving, manslaughter, hit & run, eluding a police officer, any felony, drag racing,
license suspension, and driving while under license suspension. Any driver with these types of
violations is a major concern and could be subject to removal of driving privileges and/or
termination of employment.
TYPE B VIOLATION: Includes all vehicle accidents, regardless of fault.
TYPE C VIOLATION: Includes all moving violations not classified as Type A or B (i.e. speeding,
improper lane change, failure to lead, running red lights or stop signs, etc.)
TYPE D VIOLATION: Includes all non-moving violations (i.e. parking, vehicle defects, etc.)
Driver Qualification File
The company will maintain the appropriate qualification files for each regularly employed driver.
Accident Reporting
Driver Conduct at the Scene of the Accident
1. Take immediate action to prevent further damage or injury.
⚫ Pull onto the shoulder or side of the road.
⚫ Activate hazard lights (flashers) and place warning signs promptly.
⚫ Assist any injured person, but don’t move them unless they are in danger of further
injury.
2. Call the Police
⚫ If someone is injured, request medical assistance.
⚫ If you are near a phone, write a note giving the location and seriousness of the accident and
give it to a “reliable” motorist and ask him/her to contact the police.
3. The vehicle should not be left unattended, except in an extreme emergency.
4. Exchange identifying information with the other driver. Make no comments about assuming
responsibility.
5. Secure names, addresses, and phone numbers of all witnesses, or the first person on the scene if no one
witnessed the accident.
6. Call the company immediately and report the accident to the Safety Director.
Complete the Vehicle Accident Report Form
1. Complete the Vehicle Accident Report Form (a copy can be obtained from the Safety Director)
and provide it to the Safety Director. Write legibly. Answer all questions completely or mark
“not known.” Use additional sheets of paper as needed to provide pertinent information.
Inspection Records & Preventative Maintenance
All drivers must regularly inspect, repair, and maintain their company vehicle. All vehicle parts and
accessories must be in a safe and proper working order at all times. The following apply:
1. All truck drivers must complete the vehicle inspection report at the end of each day. Drivers of
company cars should complete the vehicle inspection report semi-annually. Notify the Safety Director
of any unsafe conditions or defective parts immediately.
2. Before the vehicle is driven again, any safety defects must be repaired.
16
3. A copy of the last vehicle inspection report must be kept in the vehicle for at least 3 months.
4. Quarterly preventative maintenance must be conducted on each vehicle.
5. Maintenance and inspection records must be kept at the company for 1 year or for 6 months after the
vehicle leaves the company’s ownership.
6. All vehicles are subject to a search at any time.
OSHA (Occupational Safety & Health Administration)
OSHA (Records) Requirements
Copies of required accident investigations and certification of employee safety training shall be
maintained by the Safety Director. A written report will be maintained on each accident, injury or on-the-
job illness requiring medical treatment. The log of work-related injuries and illnesses (Form 300) should
be used to classify work-related injuries and illnesses and to note the extent and severity of each case. The
summary, a separate form (Form 300A) shows the totals for the year in each category. At the end of the
year, post the summary in a visible location so that your employees are aware of the injuries and illnesses
occurring in the workplace. This summary must be posted by February 1 to April 30. These records are
maintained for five years from the date of preparation.
Special Emphasis Programs
Drug-Free Workplace Policy
Purpose
The Company values its employees and recognizes their need for a safe and healthy work environment.
Furthermore, employees abusing drugs and alcohol are less productive and are often a risk to the safety,
security and productivity of our company. The establishment of a Substance-Abuse Policy is consistent
with the company’s desired culture and is in the best interest of the company.
Policy
It is the policy of the company to maintain a workplace free from the use and abuse of drugs and alcohol.
Compliance with this policy is a condition of continued employment. It supersedes any other company
policy or practice on this subject. At any time, the company may unilaterally, at its discretion, amend,
supplement, modify, or change any part of this policy. The policy does not represent an expressed or
implied contract, and it does not affect your status as an at-will employee. If you have any questions
about this policy, please direct them to Human Resources.
To maintain a Drug and Alcohol-Free Workplace, the company has established the following policy
effective 7/01/2003 with regard to the use, possession, and sale of drugs and alcohol. Drug and alcohol
testing practices will be adopted to identify employees or applicants using drugs and/or alcohol.
Personal Protective Equipment
Purpose
To provide guidelines concerning the proper use of Personal Protective Equipment and to comply with
OSHA standards outlined in Title 29, Code of Federal Regulations (CFR), parts ... 1900-1999.
Definition
17
PPE includes clothing and other accessories designed to create a barrier between the user and workplace
hazards. It should be used in conjunction with engineering, work practice and/or administrative controls
to provide maximum employee safety and health in the workplace.
Responsibility
All sub-contractors are responsible for providing and insuring the use of required personal protective
equipment. All employees should use protective equipment described by local, state, federal, and
Construction Management’s rules and regulations to control or eliminate any hazard or other exposure
to illness or injury.
Training
Proper employee training on the correct usage of PPE will likely eliminate many accidents and injuries
from occurring. Before performing any work that requires the use of PPE, the Safety Director, or
his/her delegate, must train employees on the following:
• When and what types of PPE are necessary;
• How the PPE is to be used; and
• What the PPE’s limitations are.
In many cases, more than one type of PPE will provide adequate protection. In such cases, employees
should have their choice of which type of protection they would like to use.
Types of Protection
1. Head Protection -The wearing of approved non-conductive safety hats is mandatory in all
construction areas 100% of the time. Refer to ANSI Z89.1 Safety Requirements for Industrial Head
Protection. No exceptions! Any fines assessed by OSHA for NOT wearing head
protection will be paid by the employee(s) in violation.
Helmet Selection
Proper helmet selection is critical in preventing head injuries from occurring. Each type and class of
helmet is intended to protect against specific hazards. The Safety Director, or his/her delegate, is
responsible for making sure employees wear the proper helmet.
The following types and classes of protective helmets are available:
Type 1 - helmets with full brim, not less than 1¼ inches wide;
Type 2 - brimless helmets with a peak extending forward from the crown.
For industrial purposes, three classes are recognized;
Class A - general service, limited voltage protection;
Class B - utility service, high-voltage protection; and
Class C - special service, no voltage protection.
Helmets under Class A are intended for protection against impact hazards. They are predominately
18
used in manufacturing, construction, shipbuilding, tunneling, lumbering and mining industries.
Class B utility service helmets protect against impact and penetration from falling objects and from
high-voltage shock and burn. They are used mostly by electrical workers.
Class C helmets are designed specifically for lightweight comfort and impact protection. They are
typically manufactured from aluminum and offer no dielectric protection. Class C helmets are often
used in construction and manufacturing occupations, oil fields, refineries, and chemical plants.
All helmets should be water-resistant and made of slow burning material when exposed to heat. The
helmet type should be located inside the shell along with the manufacturer’s name, ANSI designation,
and class.
Helmet Fit
A properly fitting helmet should be snug on the head. The helmet’s headband should be adjusted
accordingly to receive the proper fit. When the headband is adjusted properly, it provides sufficient
clearance between the shell and headband.
Helmet Inspection and Maintenance
Manufacturer’s specifications should be followed with regard to the proper cleaning methods. Helmets
should be cleaned by dipping them in hot, soapy water. They should then be scrubbed and rinsed in
clear, hot water. After rinsing, the shell should be carefully inspected for signs of damage. It is the
employee’s responsibility to keep their helmet clean.
All components, shells, suspensions, headbands, sweatbands, and accessories should be inspected
daily for dents, cracks, penetration, or any other damage that might reduce the original degree of
safety. Damaged helmets should be replaced immediately.
2. Eye and Face Protection - Safety glasses with side shields should be provided by the Contractor and
are mandatory at all times.
a. All construction areas require 100% eye protection at all times. Minimum eye protection includes
approved safety glasses with side shields or mono-goggles meeting the standards specified in
ANSI Z87.1-1968.
b. Additional eye and face protection should be used by employees when:
1. Welding, burning, or using cutting torches
2. Using abrasive wheels, grinders, or files
3. Chipping concrete, stone, or metal
4. Working with any materials subject to scaling, flaking, or chipping
5. Drilling or working under dusty conditions
6. Sanding or water blasting
7. Waterproofing
8. Using explosive actuated fastening or nailing tools
9. Working with compressed air or other gases
10. Working with chemicals or other hazardous materials
11. Using chop, chain, or masonry saws
12. Working near any of the above named operations
To protect from injurious light radiation, all affected employees should use equipment with filter lenses.
19
Selection
The are different types of eye and face protection designed for particular hazards. In selecting
protection, consider type and degree of hazard. Where a choice of protection is given, worker comfort
should be the deciding factor in selecting eye protection.
Employees who use corrective eye glasses should wear face shields, goggles, or spectacles of one of
the following types:
• Spectacles with protective lenses providing optical correction;
• Goggles or face shields worn over corrective spectacles without disturbing the adjustment of the
spectacles; or
• Goggles that incorporate corrective lenses mounted behind the protective lenses.
Fit
Skilled persons should fit all employees with goggles or safety spectacles. Prescription safety glasses
should be fitted by qualified optical personnel.
Inspection and Maintenance
Eye protection lenses should be kept clean at all times. Continuous vision through dirty lenses can
cause eye strain. Daily inspection and cleaning of eye protection with hot, soapy water is also
recommended. Pitted lenses should also be replaced immediately as they can be a source of reduced
vision. Deeply scratched or excessively pitted lenses are also more likely to break Employees are
responsible for taking care of their eye protection. They are also responsible for turning in eye
protection that is in poor shape to their immediate supervisor.
3. Respiratory Protection - Respiratory protection devices approved by the U.S. Bureau of Mines
should be provided by the Contractor and worn by employees exposed to hazardous concentrations of
toxic or noxious dust, fumes or mists as required by OSHA. The Hazard Communications Program
should include respiratory protection programs. Refer to the Respiratory Protection Program of this
manual for more information.
4. Hearing Protection - Exposure to high noise levels can cause hearing loss or impairment and can
create physical and psychological stress. There is no cure for noise-induced hearing loss, so the
prevention of excessive noise exposure is the only way to avoid hearing damage. Specifically
designed protection is required, depending on the type of noise encountered and the auditory condition
of each employee.
The Safety Director, or his/her delegate, is responsible for providing appropriate hearing protection to
employees. Pre-formed or molded earplugs are the best form of hearing protection. They should be
individually fitted by a professional. Waxed cotton, foam, or fiberglass wool earplugs can also be
used as hearing protection. When used properly, they work as well as most molded earplugs.
Disposable earplugs should be discarded after usage. For proper protection, non-disposable earplugs
should be cleaned after each use. Plain cotton should not be used as it does not effectively protect
against hazardous noises.
5. Foot and Leg Protection - Workshoes/boots are to be worn by all employees. Tennis shoes, sandals,
20
docksiders, hush puppies, steel toed sneakers and bare feet are prohibited. In addition to safety shoes,
canvas or leather leggings and spats should be worn by welders, metal lancers, or anyone working
around molten metal.
6. Glove and Hand Protection - Gloves provided by the Company should be worn when handling
objects or substances that could cut, tear, burn, or otherwise injure the hand. Gloves should not be
used when operating drill presses, power saws, or similar rotating machinery.
7. Clothing - Wear safe and practical working apparel. Be sure that any clothing you wear is not highly
flammable. Neckties and loose, torn or ragged clothing should not be worn while operating lathes,
drill presses, reamers and other machines with revolving spindles or cutting tools. Jewelry of any kind
should not be worn when working around machinery or exposed electrical equipment.
8. Hair - Employees wearing long hair, beards, or mustaches will not work with rotating machinery or
equipment, or use respiratory equipment, if their hair, beard, or mustache constitute a potential hazard.
Judgment will be made by the immediate supervisor and reviewed by the Safety Director.
9. Other Personal Protective Equipment - Other required equipment to be used under unusual
circumstances such as high temperature work, handling corrosive liquids, etc., not specifically covered
in this section should be reviewed by the Safety Director and furnished by the Company when
required.
Fall Protection
Purpose
To establish guidelines to prevent employees from sustaining serious injury if they fall on the job.
Policy
OSHA has revised its construction industry safety standards for fall protection requirements (Codes
1926.5, 1926.501, 1926.502, and 1926.503) and has developed systems and procedures designed to
prevent employees from falling off, onto, or through working levels and to protect them from being struck
by falling objects. These policies cover all construction workers except those inspecting, investigating, or
assessing workplace conditions prior to the actual start of work or after all work has been completed.
These policies identify areas where fall protection is needed. These areas include ramps, runways,
walkways, excavations, hoist areas, holes, formwork and reinforcing steel, leading edge work, unprotected
sides and edges, overhand bricklaying, roofing, pre-cast concrete erection, wall openings, and residential
construction. These policies set a uniform threshold height of 6 feet, thereby providing consistent
protection. This means that the company must protect employees from fall hazards and falling objects
whenever an employee is 6 feet or more above a lower level.
Under these new standards, management will have the flexibility to select fall protection measures
compatible with the type of work being performed. Fall protection generally can be provided through the
use of guardrails, safety nets, personal fall arrest systems, positioning device systems, and warning line
systems.
Duty to Have Fall Protection
21
The Company is required to assess all new job-sites prior to any work being performed to determine if the
walking/working surfaces have the strength to safely support workers. Employees are not permitted to
work on any new surfaces until those surfaces are determined to be safe. Once the Safety Director
determines that the surface is safe, the Safety Director must select one of the options previously listed for
the work operation if a fall hazard is present (guardrails, safety nets, etc.).
Controlled Access Zones
A controlled access zone is a work area designated and clearly marked in which certain types of work may
take place without the use of conventional fall protection systems to protect the employees working in the
zone. These are used to keep out workers other than those authorized to enter work areas from which
guardrails have been removed. Where there are no guardrails, masons are the only workers allowed in
controlled access zones.
Controlled access zones, when created to limit entrance to areas where leading edge work and other
operations are taking place, must be defined by a control line or by any other means that restricts access.
Control lines should consist of ropes, wires, tapes, or equivalent materials, and supporting stanchions.
Each must be:
• Flagged or clearly marked at not more than 6 foot intervals with high-visibility material;
• Supported so that the lowest point is not less than 39 inches from the walking/working surface and
the highest point is not more than 45 inches from the walking/working surface;
• Strong enough to sustain stress of at least 200 pounds. Control lines should extend along the entire
length of the unprotected or leading edge and should be parallel to this edge; and
• Control lines also must be connected on each side to a guardrail system or wall.
When control lines are used, they should be erected not less than 6 feet nor more than 25 feet from the
unprotected or leading edge, except when precast concrete members are being erected. With pre-cast
concrete member erection, the control line should be at least 6 feet but less than 60 feet from the leading
edge.
Controlled access zones, when used to determine access to areas where overhead bricklaying and related work are taking place,
are to be defined by a control line erected at least 10 feet but not more than 15 feet from the working edge. Additional con trol
lines must be erected at each end to enclose the controlled access zone. Only employees engaged in overhand bricklaying or
related work are permitted in the controlled access zones.
On floors and roofs where guardrail systems are not in place prior to the beginning of overhand
bricklaying operations, controlled access zones will be enlarged as necessary to enclose all points of
access, material handling areas, and storage areas. On floors and roofs where guardrail systems are in
place, but need to be removed to allow overhand bricklaying work or leading edge work to take place,
only that portion of the guardrail necessary to accomplish that day’s work should be removed.
Excavations
Each employee at the edge of excavation 6 feet or more deep should be protected from falling by a
guardrail system, fence, barricade, or cover. Where walkways are provided to permit employees to cross
over excavations, guardrails are required on the walkway if it is 6 feet or more above the excavation.
Hoist Areas
Each employee in a hoist area should be protected from falling 6 feet or more by guardrail systems or
personal fall arrest systems. If guardrail systems must be removed to facilitate hoisting operations, as
during the landing of materials, and a worker must lean through the access opening or out over the edge of
the access opening to receive or guide equipment and materials, that employee must be protected by a
22
personal fall arrest system.
Positioning Device Systems
These body belt or body harness systems should be set up so that a worker can free fall no farther than 2
feet. They should be secured to an anchorage capable of supporting at least twice the potential impact
load of an employee’s fall or 3,000 pounds, whichever is greater. Requirements for snaphooks, dee-rings,
and other connectors used with a positioning device must meet the same criteria as those for personal fall
arrest systems.
New Employee Safety
The Safety Director should provide safety training to all newly hired employees. Each new employee will
be given a copy of the safety manual.
General safety orientation containing information common to all employees should be reviewed, before
beginning their regular job duties. Recommendations include (at a minimum):
• Review the Safety Manual, with extra time spent on: Accident & hazard reporting procedures,
emergency procedures, first aid, personal protective equipment, and special emphasis programs (Drug-
Free Workplace Policy, Return-to-Work Policy, Incentive Programs, etc.)
• Encourage & motivate employee involvement in safety. Make each accountable for their safety and
the safety of their coworkers.
• Explain the workers’ compensation system and fraud prevention
• Review any known workplace hazards.
• Conduct training on any topics that are not schedule to be addressed within a reasonable timeframe
and are relevant to the employee’s job.
Continual training should be provided to new hires. Each new hire should be assigned to work with an
experienced worker for at least 6 months. The senior employee should act as a mentor and ensure that the
employee is working safely and exhibits a positive safe attitude.
23
New Employee Safety Checklist
Employee Name: ID:
Ask Employee: Do you have any physical conditions or handicaps which might limit your ability to perform this
job? If so, what reasonable accommodation can be made by us?
Did the employee have a pre-employment drug test? Yes No physical? Yes No
Any work restrictions indicated from the physical?
The Safety Director and new employee should review the following safety concerns. Check & discuss all that
apply. Provide the employee with a copy of the Safety Manual.
Company safety policies & programs
Safety rules (general & specific to job)
Safety rule enforcement
Use of tools & equipment
Proper guarding of equipment
Proper clothing & personal protective equipment ____
Materials handling
Accident & Hazard Reporting Procedures
Housekeeping
Special hazards of the job
Emergency Procedures
Employee Responsibilities/Accountability _________________________________________
Overview of workers’ compensation
Hazardous materials
Location of First Aid Kits
Vehicle Safety
Where to go for medical treatment
Other: Drug-Free Workplace, Return-to-Work, Incentives, Lock-Out/Tag-Out, etc._________________
Employee shall receive additional training from:
Probationary period is from to
Performance (including safety) will be reviewed formally on
Employee agrees to cooperate fully with the safety efforts of the employer, follow all safety rules, and use good
judgment concerning safe work behavior. Yes No (Have employee sign for manual)
Comments:
Signed: Signed:
Trainer Employee
Date Employed: Date Checklist Completed:
Checklist completed by:
Department Assigned: Type of Work:
Summary of Work Experience:
Supervisor:
24
Safety Violation
Should any employee commit an unsafe act, intentional or not, this action should be addressed by the
immediate supervisor and reviewed by the Safety Director. The Company reserves the right to use
disciplinary actions, depending upon the seriousness of the violation and the impact of the violation upon
the conduct of Company business. It is not required to complete all steps of the disciplinary procedure in
every case. Discipline may begin at any step appropriate to the situation. Discipline includes, but is not
limited to:
Verbal Reprimand
Written Reprimand
Suspension
Termination of Employment
The attached “Safety Violation Notice” should be completed for all written reprimands. A copy should
be maintained in the employee’s personnel file and submitted to the Safety Director, if corrective action(s)
is required.
Safety Violation Notice
25
Employee Name:
A safety and health survey of your operation has revealed non-compliance of certain safety rules,
procedures, programs, and/or local, state, or federal regulations. As a condition of the Company’s safety
policy, you are required to maintain a safe work environment and to prevent unsafe actions of yourself,
co-workers, and/or your employees.
This warning is for your protection and safety. The violation(s) noted and corrective action(s) are
indicated below.
Rule Violated Violation Description Corrective Action Required*
1)
2)
3)
Corrective Action Required*
1 = Cease operation until corrective action is complete
2 = Warn personnel and instruct them on proper safety procedures
3 = Provide proper equipment necessary
4 = Change procedure/work method
5 = Initiate and complete corrective action (include date)
6 = Other (specify above)
Disciplinary Action Imposed
Verbal Reprimand along with this notice
Written Reprimand with a last chance warning
Suspension (from to )
Termination of Employment
Date: Supervisor:
Department: Violation Date:
Comments:
26
Contractual Controls
Contractual language between the Company and other contractors can help transfer exposures generated
by having subcontractors perform work for us. These include:
Hold Harmless Agreement- This is an agreement that is part of the overall contract. It is signed by the
subcontractor to hold the Company harmless for certain acts of omission and degrees of negligence caused
by subcontractor employees. It helps maintain a degree of protection for the contractor should an incident
occur.
Certificate of Insurance- A copy of each subcontractors current Workers’ Compensation and General
Liability insurance policies are required to be shown before any work is to be performed on each job site.
Liability limits of General Liability coverage should not be less than $1,000,000.
Additional Named Insured- If possible, the Company should be named as an Additional Named Insured
on each subcontractor’s insurance policy. This gives the Company additional protection by making
available the subcontractor’s insurance policy as primary with additional limits before our company’s
policy becomes involved for accidents involving subcontractor employees.
Anytime you observe a sub-contractor performing work in an unsafe
manner, please report that person or persons directly to the Safety
Director.
27
Acknowledgment Form
The rules, programs, and procedures stated above in the Company’s safety manual are not intended to
cover all the possible situations you will be faced with on the job. The Company encourages you to act in
a safe and responsible manner at all times, both on and off the job.
I have read the Company’s Safety Manual, understand it, and agree to abide by it. I understand that
violation of these rules may lead to dismissal.
Print Name:
Signature:
Date:
28
Marion Excavating Co., Inc.
Hazard Communication Program
For Toxic And Hazardous Substance Users
General Information
In order to comply with the Occupational Safety and Health Administration (OSHA) through the
U.S. Department of Labor Title 29 of the Code of Federal
Regulations (CFR) Subtitle B Chapter XVII Part 1926 Hazard Communication Standard and the
Massachusetts “Right to Know” law.
The following written Hazard Communication Program has been established for the Marion
Excavating Company.
All work areas and jobsites of the company are included within this program. The written program
will be available in the office at 510 New Ludlow Road, South Hadley, Ma. for review by any interested
employee, and to the public.
Employee Training and Information
The office Manager is responsible for the Employee Training Program and will ensure that the
following specific elements are carried out:
- Prior to starting work each new employee of Marion Excavating Company will be
given a copy of the Hazard Communication Program containing health and safety
information on any toxic and hazardous substances that they may be exposed to in their
work areas.
- Chemicals present in their workplace operation.
- Location and availability of our written Hazard Program.
- Physical and health effects of the toxic or hazardous substances.
- How to read labels and review Material Safety Data Sheet (M.S.D.S.’s) to obtain
appropriate hazard information.
- Location of M.S.D.S. file and location of toxic and hazardous substances list.
Upon completion of this training class, each employee will sign a form to verify
that they attended the training, received our written materials and company policies in hazard
communication.
Prior to a new chemical hazard being introduced into the company, each employee will be given
29
information as outlined above. The Office Personnel are responsible for ensuring that M.S.D.S. on the
new chemical(s) are available.
Container Labeling
The Office/Shop Personnel will verify that all containers received for use are clearly labeled to
indicate:
- The identity of the contents. (The identity must match the corresponding
M.S.D.S.)
- Appropriate hazard warnings.
- The name and address of the manufacturer, importer or responsible
party.
The Office/Shop Personnel will review the container labeling every 6 months and update as
required.
MATERIAL SAFETY DATA SHEETS (M.S.D.S.)
The Office Personnel will be responsible for obtaining and maintaining the data sheet system for
the company.
When toxic or hazardous substances are received without an M.S.D.S. a request will be made to
the supplier for such information.
The Office Personnel will review incoming data for new and significant health/safety information.
The Office Personnel will be responsible for distributing any new information to the affected
employees through copies of the actual data sheets.
Copies of M.S.D.S.’s for all toxic and hazardous substances to which employees of this company
may be exposed will be kept in the office at 510 New Ludlow Road.
If M.S.D.S.’s are not available or new chemicals/materials in use do not have M.S.D.S.’s,
immediately contact the Office Personnel.
Hazardous Non-Routine Tasks
Periodically, employees are required to perform hazardous non-routine tasks. Prior to starting work
on such projects, each affected employee will be given information by the job supervisor about hazardous
chemicals to which they maybe exposed to during such activity.
This information will include:
- Specific hazards,
-
30
- Protective/safety measures the employee can take,
- Measures the company has taken to lessen the hazards including ventilation,
respirators, presence of another employee, and emergency procedures.
Examples of Non-Routine Tasks performed by employees of this company:
Task Toxic and Hazardous Substances
Excavating Gas Lines Natural Gas
Informing Contractors
It is the responsibility of the company Safety Director to provide contractors (with employees) the
following information:
- Toxic and hazardous substances to which they maybe exposed while on the jobsite.
- Precautions the employees may take to lessen the possibility of exposure by usage of
appropriate protective measures.
The company Safety Director will be responsible for contacting each contractor before work is
started in the company to gather and disseminate any information concerning chemical hazards
that the contractor is bringing to our workplace.
List of Hazardous Chemicals
The following is a list of all known toxic and hazardous substances used by employees of
Marion Excavating Company. Further information on each noted substance can be obtained in
reviewing Material Safety Data Sheets located in the office at 510 New Ludlow Road:
TRADE NAME TOXIC or HAZARDOUS MFG./DIST.
SUBSTANCES_____
Diesel #2 Fuel Oil petroleum distillates Sunoco, Inc.
xylene F. L. Roberts & Co.
toluene
benxene
31
ethyl benzene
cumene
n-hexane
Lubricity Plus Fuel Power petroleum distillate FPPF Chemical Co.
glycol ether FleetPride. Inc.
aliphatic naphtha
trimethylbenzene
Total Power Diesel Fuel Treatment FPPF Chemical Co.
petroleum distillate FleetPride, Inc.
trimethylbenzene
glycol ether
heavy aromatic naphtha
2-ethylhexanol
xylene
vinyl acetate
2-ethyl hexyl nitrate
cumene
naphthalene
ethylbenzene
TRADE NAME TOXIC or HAZARDOUS MFG./DIST.
SUBSTANCES_____
Aervoe Marking Paint hydrocarbon propellant Aervoe Industries
aliphatic petroleum distillates E. J. Prescott
hexane Ferguson Waterworks
aliphatic petroleum distillates
Non-Fluorescent Colors Also Contain:
acetone
Metallic Colors Also Contain:
acetone
n-butyl acetate
aliphatic hydrocarbon
Bituminous Concrete petroleum asphalt Lane Construction
Stone and/or sand Ted Ondrick Co.
Palmer Paving
Warner Bros., LLC
32
Concrete (Ready Mixed) portland cement Chicopee Concrete
Construction Service
Hathaway Const.
Cooke Builders
Rugg Lumber
Chicopee Mason
Ductile Iron Pipe none Atlantic States Pipe
(Atlantic States Cast Iron Some of the components may be Ferguson Waterworks
Pipe Company) hazardous during modification by E. J. Prescott, Inc.
welding, flame cutting, torching,
grinding, or machining.
Dust or fume contaminants will be
iron or iron oxide.
Water based pipe costing asphalt Rayco, Inc.
Rayco 5900 polymer Atlantic States Pipe
(Atlantic States Cast Iron Heating may release hydrogen
Pipe Company) sulfide gas.
TRADE NAME TOXIC or HAZARDOUS MFG./DIST.
SUBSTANCES_____
Portland Cement portland cement clinker Hercules Cement Co.
(Atlantic States Cast Iron magnesium oxide
Pipe Company) calcium oxide
quartz
nuisance dust
Pipe Joint Lubricant none JTM Products, Inc.
(Atlantic States Cast Iron (biodegradable soap)
Pipe Company)
Oatey Pipe Lubricant potassium soap of vegetable oil E.J. Prescott, Inc.
(pipe soap) mica Ferguson Waterworks
propylene glycol
Precast Cement Structures Quartz Arrow Concrete
Drain Manholes Silica Products
Catch Basins Sawing or grinding may result in
Sewer Manholes release of dust particles which may:
33
Septic Tanks Acute – cause minor irritation of the
Pump Chambers eye or nose.
Electric Vaults Chronic – result in lung disease (Silicosis)
is exposed to excessive amounts for
prolonged periods.
PVC Pipe & Fittings (SDR-35) none IPEX, Inc.
(SDR-21) When cutting, the use of eye E. J. Prescott, Inc.
protection and a NIOSH approved Ferguson Waterworks
respirator for dust recommended. Public Works
Ventilate adequately when cutting. Velano Bros., Inc.
TRADE NAME TOXIC or HAZARDOUS MFG./DIST.
SUBSTANCES_____
Gray Iron Carbon LeBaron Foundry
(Iron Castings) Silicon Arrow Concrete
Catch Basin F&C Manganese E.J. Prescott
Drain F&C Nickel Ferguson Waterworks
Sewer F&C Chromium
Electric F&C Molybdenum
Sulfur
Phosphorus
Aluminum
Titanum
Copper
Caution – Fumes or dust from this casting may cause pigmentation
of the lung. Nickel compounds and hexavalent insoluble chromium have been
found to be carcinogens in laboratory animals.
Dust or fumes generated by machining, grinding, or welding
on the casting will put contaminants in the air.
Flame cutting, arc gouging, or welding on the casting generates
iron oxide fumes.
Welding or flame cutting may convert a fraction of the chromium
To the water insoluble hexavalent (carcinogenic) form.
34
Traprock; Basalt; - None – John S. Lane & Son
Crushed Stone
TRADE NAME TOXIC or HAZARDOUS MFG./DIST.
SUBSTANCES_____
Gulfcrown EP 2 Lithium Grease carbon monoxide and carbon Gulf
dioxide from burning. New G.H. Berlin Oil
oxides of sulfer.
Gulf Super Duty Engine Oil carbon monoxide and carbon Gulf
SAE 15W-40 dioxide from burning. New G.H. Berlin Oil
oxides of sulfer and
phosphorouis for burning.
Gulf Universal Tractor Fluid carbon monoxide and carbon Gulf
dioxide from burning. New G.H. Berlin Oil
oxides of phosphorous from
burning.
oxides of sulfer.
Gulf Synthetic Transmission carbon monoxide and carbon Gulf
Oil 50 SAE 50 dioxide from burning. New G.H. Berlin Oil
oxides of sulfer and
phosphorous for burning.
Gulf Multi-Purpose Gear carbon monoxide and carbon Gulf
Lubricant SAE 85W-140 dioxide from burning. New G.H. Berlin Oil
oxides of sulfer and
phosphorous for burning.
35
76 HT/4 Fluid (All Grades) zinc compound (Aryl) 76 Lubricants
New G.H. Berlin Oil
PAH-NOL Universal Antifreeze ethylene glycol Houghton Chemical
diethylene glycol New G.H. Berlin Oil
water
corrosion inhibitors
TRADE NAME TOXIC or HAZARDOUS MFG./DIST.
SUBSTANCES_____
ZEP 40 ethanol ZEP Chemical Company
Aerosol Glass Cleaner ethylene glycol monobutyl ether
hydrocarbon propellant
ZEP Formula 940 sodium metasilicate ZEP Chemical Company
Liquid Steam Cleaning potassium dodecylbenzene sulfonate
REACH hydrotreated light petroleum - ZEP Chemical Company
Liquid Hand Cleaner distillates
FORMULA 4358-E sodium carbonate ZEP Chemical Company
Powder Car Wash sodium dodecylbenzene sulfonate
ZEP 45 trichloroethylene ZEP Chemical Company
Aerosol Lubricant paraffin oil
mineral seal oil
diethylene glycol monobutyl ether
ZEP Brake Wash heptane ZEP Chemical Company
Aerosol Industrial Degreaser ethanol
Methanol
ZEP Orange Gel Degreaser D-limonene ZEP Chemical Company
Aerosol Industrial Degreaser hydrocarbon propellant
BIG ORANGE (AEROSOL) D-limonene ZEP Chemical Company
Aerosol. Cleaner. Degreaser. blend of isobutene & propane
Nonylphenoxy poly(ethyleneoxy) ethanol
36
ZEP 70 alkyl(C16-C18) methyl esters ZEP Chemical Company
Aerosol Lubricant blend of isobutene & propane
SOY POWER (Aerosol) alky(C16-C18) methyl esters ZEP Chemical Company
Aerosol Solvent Degreaser light aromatic naphtha
1,2,4, - trimethylbenzene
nonylphenoxy poly(ethyleneoxy) ethanol
MARION EXCAVATING CO., Inc.
HAZARD COMMUNICATION PROGRAM
EMPLOYEE VERIFICATION FORM
Date:________________________
NAME:_____________________________________
(PRINT)
Please check one : ( ) New Employee
( ) Additional information on a new
chemical substance.
This is to verify that Marion Excavating has given a copy of the Hazard
Communication Program as a part of Employee Training.
37
________________________________
Signature