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DocuSign_Bewegen-ValleyBike_[FY21]_Contract_23-21
Mayor’s/CP docs/Procedures/VENDOR.COVER SHEET.UPDATED.6-02 cp City of Northampton Vendor Contract Cover Sheet (To Accompany All City Contracts to City Auditor, Purchasing and Mayor’s Office) 1. Department and/or Division Name: 2. Vendor Name: 3. Munis Vendor I.D.#:____________ Department Contract # (if any): 5. Source and Amount of Funds: Please Fill in Below Source: (Please check all that apply) Account Name: Account Number: Amount: Total Per Source Budget: Total of Contract 5. Period of Contract Coverage (If Applicable) 6. Brief Description of Goods and/or Services being provided (e.g., Is this a part of a larger project, stand alone, or is it an amendment to a contract?): 7. Does the vendor have a Northampton Office: ____ Yes _ No (if local) Taxes owed: ____ Yes ____ No 8. Please list time and dates that contracts were delivered: Signature Date Department Head, _____________ Auditor, Joyce Karpinski Chief Procurement Officer, Joe Cook _____________________ _____________________ Finance Director, Susan Wright Mayor David J. Narkewicz: Contract #: DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 $1,141,385 Phase II of ValleyBike-- This is for goods and services only, no construction. $1,141,3852112175-531000 contractual Planning & Sustainability July 13, 2025 ValleyBike X $1,141,385 Bewegen Technologies, Inc. Wayne Feiden 7/19/2020 | 11:08 AM EDT 7/20/2020 | 1:05 PM EDT 7/20/2020 | 3:58 PM EDT 7/20/2020 | 4:28 PM EDT 7/20/2020 | 6:06 PM EDT 23-21 Contract #: _________________ City of Northampton, Massachusetts ValleyBike Goods and Services THIS AGREEMENT, executed this 13th day of July 2020 by and between Bewegen Technologies, Inc., 9095 25e Ave., St Georges, Quebec, Canada, G6A 1A1, hereinafter called "Vendor" and the City of Northampton, a Massachusetts municipal corporation, party of the second part hereinafter called "Owner", acting through its Office of Planning & Sustainability, 210 Main St., Northampton, MA 01060. WITNESSETH, that for the consideration hereinafter mentioned, the Owner and the Vendor shall agree to the terms and conditions contained in this contract, enumerated as follows: This Agreement, Request for Bidders Documents, and Contract Forms, and any Modifications issued after execution of the Contract. In the case of any discrepancy, this Agreement shall govern. THE OWNER shall pay the Vendor for the performance of this contract the sum of: $1,141,385, using the following payment schedule. Item and required documentation Payment Due Equipment as delivered to the ValleyBike warehouse and provision of a bill of sale with equipment serial numbers. 80% of budget prices (attached) for said equipment Equipment assembly and installation at ValleyBike stations 10% of the budget prices Acceptance of all equipment as being in compliance with contract and in good operation 10% of the budget prices All payment shall be for the capital costs of the system, not for system operations and including, the equipment detailed in the attached bid and scope of services and compatible with the existing ValleyBike equipment. In consideration for the right to seek and retain sponsorship, advertising, and user revenue; to add new ValleyBike stations and equipment when those are funded and provided by private parties; and the assistance from participating communities in finding sponsors, advertisers, and users, the Vendor shall: 1. Operate the entire ValleyBike system for five years from the date of this contract, reserving at the Vendor’s option shutting down the system between December 1st and March 31st each year. (This will replace all previous contracts for ValleyBike with all final amounts due on past contracts paid off to the previous vendor.) 2. Maintain and repair of bicycles, bicycle stations, and all other hardware and software, including any necessary vehicles and a mobile charging station. Maintain the operation of the full ValleyBike system (existing and new equipment) for five years from the date of this contract, with replacement parts and repairs as needed to ensure that bicycles not lost to theft or vandalism are useable during the entire five year period, all at no direct cost to the DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Page 2 ValleyBike communities and covered solely by the vendor retaining all user revenue, sponsorships, and advertising revenue. (Severely damaged equipment due to vandalism and abusive usage and theft other than from the Vendor warehouse or trucks and trailers is not the Vendor’s responsibility and may be written off.) Baskets that break off during the season may not be repaired until the winter season, provided that the bikes are repaired sufficiently to allow them to operate without the baskets. 3. Cooperate with ValleyBike communities for an annual physical audit of all equipment and such other physical or virtual inventories as required. 4. Re‐balance the bicycles to ensure service level agreements are maintained. At the beginning of each season bicycles shall be rebalanced to their host communities (i.e., the community that owns the bicycles). 5. Winterize docking stations during the non‐operational winter months including removing the existing bike share stations (not the new stations added here) located on streets and sidewalks that the host communities do not think are designed to withstand snow plowing. 6. Provide safe, indoor storage for bikes and stations and other program equipment with full contents insurance coverage, including any necessary winter bicycle and equipment storage and all bicycle repair facilities. 7. Provide and pay for electric service for the 2017 phase of ValleyBike where the Vendor was responsible for such service. 8. Operate a service/maintenance center, a call center, and a website for users to sign up and find out information about the system with all information provided in English and Spanish. 9. Accommodate low‐income riders and un‐banked riders to ensure that those without bank accounts or credit cards can utilize the system. 10. Find sponsors, advertisers, and users to support operations costs. 11. Provide monthly data regarding the performance of ValleyBike, including the Service Level Agreement below, membership by classes and community, ridership from each station, and complete origins and destinations data. If the SLA is not met, the Vendor shall provide additional low income memberships or additional equipment commensurate with the impact of such failure. 12. Provide a performance bond or cash escrow acceptable to the Owner to ensure the performance of the system. 13. The Vendor agrees not to have ValleyBike Share go dark and will operate the system for the entire five years of the contract, unless ValleyBike and the Vendor mutually agree to end the contract sooner. The parties agree that this is a binding contract between the Owner and the Vendor and the Owner cannot represent or warrant any actions from other ValleyBike communities. 14. Maintain and pay for a software escrow account at Iron Mountain, with the Owner as the beneficiary, for all ValleyBike operating systems. If other Vendor clients use a different software escrow, the accounts can be merged provided that the Owner remains a beneficiary of the relevant code. DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Page 3 Service Level Agreement for Vender Performance # Performance Indicator & Description Performance Standard* 1 Station Uptime: Kiosk screen is working and able to take payments. Station is charging (unless otherwise agreed). Wayfinding panels are in place and in good condition. Station lights are functioning. Every station shall be working at least 85% of the time. 2 Back Office uptime: Central computer system, email, and phone lines in service. 95% of the time 3 Bicycle Redistribution: Each station has two available and working bikes and two available docks. Every station shall meet this standard at least 90% of the time. 4 Bicycle Availability: Bicycles are working, available for use, in docks or in use. At least 75% of the bicycles. 5 Website Uptime: Website is in service 95% of the time 6 Bicycle Cleanliness: Each bicycle is cleaned. Cleaned at least once every two weeks 7 Station Cleanliness: Each station is cleaned. Cleaned at least once every two weeks 8 Bicycle Maintenance: Each bicycle undergoes preventative inspection, and maintenance as needed. At least once a week for field check that pedal‐assist is working and once a month for more extensive inspection. 9 Station Maintenance: Each station undergoes preventative inspection. At least once a week. 10 Call Center Responsiveness: to incoming calls. In 30 seconds or less 11 Call Center Dropped Calls Less than 10% of calls 12 Non‐Call Customer Responsiveness to emails, mail, and social media interactions and response to all requests In 24 hours or less 13 Equipment Documentation and Audit: All docks, wayfinding, kiosk, and bicycle serial numbers and identification numbers shall be reported by each station and each community with some provision for audits (either real time electronic reporting on the location of all bikes or exact location on the first day of each season and the mid‐point of the season when bikes are redistributed by town. Bewegen shall provide all reasonable assistance to allow a physical audit of all equipment and its location by member communities. All serial numbers and identification at exact location. 14 Membership data: reporting on annual, monthly, day and other memberships Reporting by community for new and existing members. *The Vendor shall provide all necessary data to document the SLA performance but shall otherwise have no obligation to provide proprietary financial data. Other terms and conditions 1. Communities retain the rights, but not the responsibility, to do any work necessary to keep bike stations in good repair free of graffiti, trash, and stickers. 2. The Vendor, at the request of a host community, shall temporarily remove or relocate docking station structures which interfere with the construction, maintenance or repairs of DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Page 4 public utilities, public works or public improvements, or which the city, town, institute otherwise deems to be inappropriate or undesirable at a particular location, at the participating entities sole discretion, for the Vendor’s actual cost of relocation charged to the requesting community. There is no cost when the Vendor agrees with a proposal to relocate a station permanently. 3. The Owner shall approve final user fees and future changes to such fees, which approval shall not be unreasonably withheld if the following standards are met. User fees include membership fees (annual, monthly and daily), along with usage fees, that promote public use of the system, and to provide a steady income stream to offset operating costs. The system shall be designed to automatically complete financial transactions entered with data input at the Website, mobile application and/or terminals. Fees shall provide a simple, easily understood system for all users; reflect the true value to users of the system; Generate sufficient revenue to sustain system health long term; Promote the use of bicycles for short trips; and Provide low cost options for membership and cash payment to serve low‐income populations without access to smart phones and credit cards; 4. Fee processing shall adhere to PCI (Payment Card Industry) standards for data security and to safeguard financial and personal data of all participants. PCI DSS scans shall be made available when requested proving annual compliance, or in the case of a security breach. 5. The ValleyBike name can be changed to a new non‐political name to attract a system‐wide sponsor, provided that the Owner, in consultation with its partners, approves the new name. The preference is for a local sponsor if possible. 6. The Vendor agrees to ensure that all system users will sign a release form, on paper or electronically, prior to taking out any bicycle, as follows: “I do hereby consent to my participation in the ValleyBike. I agree to forever release all of the host municipalities and other partner entities, as well as their employees, agents, board members, volunteers and any and all individuals, organizations, and sponsors, assisting or participating in ValleyBike (“the Releasees” from any and all claims, rights of action and causes of action that may have arisen in the past, or may arise in the future, directly or indirectly, from personal injuries to myself or people I directly or indirectly allow to participate in ValleyBike, or property damage resulting from such participation. I also promise to indemnify, defend, and hold harmless the Releasees against any and all legal claims and proceedings of any description that may have been asserted in the past, or may be asserted in the future, directly or indirectly, arising from personal injuries to myself and others that I allow to participate, from property damage, resulting from participation in ValleyBike. I further affirm that I have read this Consent and Release Form and that I understand the contents of this Form. I understand that my participation is voluntary and I am free to choose not to participate in ValleyBike. This contract shall not be altered in any particular without the consent of all parties to this contract. All alterations to this contract must be in writing and authorized as such by the Mayor and the Office of Planning & Sustainability. The Vendor shall not delegate, assign or transfer any of its duties delineated in the scope of services without prior written consent from the Owner. The Owner reserves the right to assign the operations oversight aspect of this contract to another entity. DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Page 5 In the event the Vendor is a corporation a certificate that the person executing this contract is duly authorized to sign, must accompany this contract. Notwithstanding anything in the Contract documents to the contrary, any and all payments which the City is required to make under this Contract shall be subject to appropriation or other availability of funds as certified by the City Auditor. Obligations for payments beyond the current fiscal year are subject to appropriation and this Contract shall be canceled in the event of non‐appropriation. Final payment on this contract shall release and discharge the Owner from any and all claims against the Owner on account of any work performed hereunder, or any alteration hereto. The Vendor shall indemnify and hold harmless, the CITY and all of the ValleyBike host municipalities and entities and their officers, agents, and employees against all suits, claims or liabilities of every nature, arising out of, or in consequence of, the acts or omissions of the Vendor, its employees, agents, or sub‐contractors in connection with their rendering of services or goods under this AGREEMENT and will, at the Vendor’s own cost and expense, defend any and all such suits and actions By signing this contract the Vendor agrees to subject any dispute to mediation, at the option of the City, prior to filing suit in any forum. This contract shall be deemed to be a Massachusetts contract and its interpretation and construction shall be governed by the laws of Massachusetts and the Charter and Ordinances of the Owner. The provisions of this contract are severable. If any provision of this contract shall be held unconstitutional by any court of competent jurisdiction, the decision of such court shall not affect any other provisions of this contract. The City of Northampton is not bound by this contract until approved by the Mayor of Northampton. Pursuant to M.G.L. Chapter 62C, Section 49A, I certify under the penalties of perjury that I have, to my best knowledge and belief, complied with the law of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support. I further authorize the City of Northampton to deduct from the amounts due under this contract, any overdue taxes, real or personal, or any other fees due to the City of Northampton from the vendor which become due and payable by the vendor or its officers, directors or agents during the term of this contract or until the final amounts due under this contract are paid in full. Check one: The vendor does have a Northampton office. DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Page 6 The Vendor shall attach liability, workers compensation, and warehouse contents insurance coverage to the contract, including liability insurance certificates to all municipalities and other entities hosting ValleyBike stations. IN WITNESS WHEREOF the Owner caused these presents to be signed and approved by David J. Narkewicz its Mayor and the said Vendor has caused these presents to be signed in and its official seal to be hereto affixed by its officer or agent thereunto duly authorized (by the attached corporate resolution). This instrument shall take effect as a sealed instrument. Bewegen Technologies, Vendor: ______________________________ it's Chief Executive Officer Mario Carrier, Authorized signature date title Certificate by Corporation to Sign Contract I, Daniel Maheux, hereby certify that at a duly authorized meeting of the Board of Directors of Bewegen Technologies held on at which all the Directors were present or waived notice, it was voted that Mario Carrier, Chief Executive Officer, be and they are hereby authorized to execute contracts and bonds in the name and behalf of said corporation, and affix its Corporate Seal thereto, and such execution of any contract or obligation in this company's name on its behalf by such officer under seal of the company, shall be valid and binding upon this company, A TRUE COPY, ATTEST (by corporate secretary/CFO): Place of Business: 9095 25e Ave., St Georges, Quebec, Canada, G6A 1A1 Date of Contract: 7/13/20 CITY OF NORTHAMPTON (Owner) ______________________Date ____________ Wayne Feiden, FAICP, Director of Planning & Sustainability _______________________Date ___________ Joyce Karpinski, City Auditor, approved as to appropriation. _______________________Date_____________ Joe Cook, Chief Procurement Officer, as to MGL c. 30B compliance _______________________Date ____________ Mayor David J. Narkewicz DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 7/17/2020 | 8:40 AM EDT 7/17/2020 | 8:40 AM EDT 2020 July 17 7/17/2020 | 8:40 AM EDT 7/17/2020 | 8:40 AM EDT 7/17/2020 | 8:40 AM EDT Page 7 ValleyBike (Phase II) bid opening 10:00 AM, Thur. July 9, 2020 Opened by Wayne Feiden (open to the public) Vendor Vendor Address Bid Bewegen Technologies, Inc 9095 25e Ave., St Georges, Quebec, Canada, G6A 1A1 $1,141,386 No other bids DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Request for Bids ValleyBike Expansion (Goods and Services) Invitation to bid: The City of Northampton seeks sealed bids for bike share equipment to supplement the existing ValleyBike system and five years of operation of the entire system. The City of Northampton is soliciting bids on behalf of ValleyBike. ValleyBike provides bike share services to: Amherst, Chicopee, Easthampton, Hadley, Holyoke, Northampton, Springfield, South Hadley, the University of Massachusetts‐Amherst, and West Springfield. The estimated total value of the contract is $1,141,385, as calculated on the attached. Equipment shall not exceed $1,141,385. Higher bids will not be accepted. All goods and services shall be consistent with the attached CMAQ Scope of Services. Equipment shall include: o 20 new ValleyBike stations with lighted wayfinding and all electronic components. o 320 charging docks distributed to the 20 stations o 220 pedal‐electric bicycles o All installation, shipping, and planning o Performance guarantees and warranties for the system Services, including the operation of the full ValleyBike system for five years from the date of this contract, with replacement parts and repairs as needed to ensure that bicycles not lost to theft or vandalism are useable during the entire five year period, all at no direct cost to the ValleyBike communities and covered solely by the vendor retaining all user revenue, sponsorships, and advertising revenue. This is a goods and services contract and no construction work is included. Instructions for Bidders—Bids on bid form (below) are due 10:00 AM Thursday July 9, 2020 Deliver bids in a SEALED envelope to: Wayne Feiden, FAICP, Director of Planning & Sustainability SEALED BID: ValleyBike 210 Main Street, Planning, Northampton, MA 01060 Due to Covid‐19, City Hall is closed and mail service is limited. Bids must be delivered to the front Main Street entrance of 210 Main Street between 9:45 AM and 10:00 AM on July 9th. Alternative delivery arrangements must be made at least 48 hours in advance. For questions or alternative delivery: Wayne Feiden at WFeiden@NorthamptonMA.gov DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Page 2 ValleyBike Bid form: I bid: Bid Amount Maximum Bid Accepted Equipment and Services $__________________ $1,144,315 All equipment specified in this RFP, including the attached Scope of Services and Contract. $0.00 $0 Operation of ValleyBike in accordance with this RFP including the attached Scope of Services and Contract The undersigned certifies under penalties of perjury that this bid has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals. I/we agree to sign the attached contract if awarded the bid. Name and address of bidder Signature of bidder or authorized officer Date Include with bid (insert additional pages as needed). 1. Details of how all bicycles and bike share stations will be Bewegen Technologies (the ValleyBike vendor) approved equipment and completely compatible with the existing ValleyBike system to allow interoperability between existing ValleyBike bicycles, stations, and software and the new equipment. 2. Equipment costs or capital costs for initial purchase, installation, warranty and storage of electric pedal‐assist bicycles, or e‐bikes, bike‐share stations and other related equipment, contingency costs, and launch costs. E‐bikes shall integrate with the current system containing low‐speed electric two or three‐wheeled bicycles with fully operable pedals and using an electric motor of less than 750 watts (1 horse power), whose maximum speed on a paved, level surface when powered solely by such a motor while ridden by an operator who weighs 170 pounds is less than 20 miles per hour, consistent with 15 U.S.C Section 2085. These costs may not exceed the maximum contract amount set forth above. 3. Operations costs (annual costs for system operation, equipment and website maintenance, re‐balancing, user interface and service, and related), which will be paid for with funds from user fees, sponsorship, advertising revenues, and vendor investments. There can be no cost to the City of Northampton or the ValleyBike communities for any operational costs. The City of Northampton reserves the right to reject any and all bids. It is its intention to award the bid to the lowest qualified bidder. DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Existing stations New stations Chargin g docks New bikes Pedec bikes Wayfinding panels Charging docks Station installatio Shipping Planning Guarantee Totals Planning, pads, electric Station Locations (all approximate) Amherst (w/UMass)10 3 48 33 $112,530 $20,520 $22,680 $5,874 $6,000 $150 $3,893 $171,647 East Village, Pomeroy Village, Umass near Mullin Ctr Chicopee 0 3 48 33 $112,530 $20,520 $22,680 $5,874 $6,000 $150 $3,893 $171,647 Downtown, Willimansett, Chicopee Falls Easthampton 4 1 16 11 $37,510 $6,840 $7,560 $1,958 $2,000 $50 $1,298 $57,216 Parsons Village Hadley 0000$0 $0 $0 $0 $0 $0 $0 $0 Holyoke 9 3 48 33 $112,530 $20,520 $22,680 $5,874 $6,000 $150 $3,893 $171,647 Cherry St, South St, Northampton St Northampton 14 4 64 44 $150,040 $27,360 $30,240 $7,832 $8,000 $200 $5,191 $228,863 Conz St, King St, N.King, Bay State South Hadley 3 0 0 0 $0 $0 $0 $0 $0 $0 $0 $0 Springfield 14 4 64 44 $150,040 $27,360 $30,240 $7,832 $8,000 $200 $5,191 $228,863 Mass Mutual, Riverfront Park, AIC, X at Forest Park West Springfield 0 2 32 22 $75,020 $13,680 $15,120 $3,916 $4,000 $100 $2,596 $114,432 Town Center, Century Shopping Plaza, or Big Y TOTALS 54 20 320 220 $750,200 $136,800 $151,200 $39,160 $40,000 $1,000 $25,955 $1,144,315 Unit price # Per station Bike cost‐ per electric bike $3,410 11 Wayfinding panels $6,840 1 Charging Docks $473 16 Installation per station $1,958 1 Shipping (all equipment per station)$2,000 1 Planning $1,000 total ALL Planning, pads, electric‐ all local match DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 WF-1-20-2020 1 CMAQ ValleyBike Scope of Work For the bike share equipment purchase reimbursement contract between MassDOT and the City of Northampton (lead community) on behalf of ValleyBike. ValleyBike provides bike share services to: Amherst, Chicopee, Easthampton, Hadley, Holyoke, Northampton, Springfield, South Hadley, the University of Massachusetts‐Amherst, and West Springfield (“ValleyBike communities” collectively comprising the “ValleyBike service area”). The project is consistent with the analysis performed by the Pioneer Valley Planning Commission on behalf of the Pioneer Valley Metropolitan Planning Organization that the project is CMAQ eligible and provides air quality benefits. The project will be advertised in the Central Register and the Daily Hampshire Gazette, consistent with state procurement standards. Proprietary equipment is required to ensure that the system is completely compatible with the existing 54 station/540 bike ValleyBike share system. The vendor will be paid in phases as equipment is prepared, delivered, and installed. It is anticipated that funds will be drawn down between 2020 and 2022, with the majority of funds in 2020. A. Capital Costs included as part of this project will be reimbursed via a contract between the City of Northampton and MassDOT. This contract will govern the specific requirements and procedures this reimbursement. The City of Northampton will submit an invoice to MassDOT with supporting information for reimbursement by MassDOT. Payment will be made to the City of Northampton upon approval of this invoice. No ValleyBike equipment paid for with CMAQ funds can be sold or disposed of without disposition instructions from the Federal Highway Administration (FHWA). Property records for all equipment must exist with appropriate identification numbers and value. A physical inventory of the property must be taken and reconciled at least every two years. A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. B. The City of Northampton, in consultation with its ValleyBike Advisory Committee, will engage qualified firm(s) to provide the necessary equipment and services for the implementation, operation, and maintenance of a successful and financially sustainable bicycle sharing system serving the ValleyBike service area. Vendors will submit proposals for equipment and services for the ValleyBike service area to supplement and expand the existing ValleyBike service. The City of Northampton, as fiscal agent for the CMAQ funding, will sign a master contract(s) for all equipment and services provided by the Vendor, with each ValleyBike community eligible for those services contingent on contractually obligating to the City of Northampton for their cost‐share, ownership, and management responsibilities within their own communities. Vendor cost proposals will clearly specify and distinguish: Details of how all bicycles and bike share stations will be Bewegen Technologies (the ValleyBike vendor) approved equipment and completely compatible with the existing ValleyBike system to DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 WF-1-20-2020 2 allow interoperability between existing ValleyBike bicycles, stations, and software and the new equipment. Equipment costs or capital costs for initial purchase, installation, warranty and storage of electric pedal‐assist bicycles, or e‐bikes, bike‐share stations and other related equipment, contingency costs, and launch costs ‐ which will be paid for with Congestion Mitigation Air Quality (CMAQ) funds programmed in the Pioneer Valley Metropolitan Planning Organization (MPO) Transportation Improvement Program (TIP) in Federal Fiscal Year (FFY) 2020. E‐bikes shall integrate with the current system containing low‐speed electric two or three‐wheeled bicycles with fully operable pedals and using an electric motor of less than 750 watts (1 horse power), whose maximum speed on a paved, level surface when powered solely by such a motor while ridden by an operator who weighs 170 pounds is less than 20 miles per hour, consistent with 15 U.S.C Section 2085. Operations costs (annual costs for system operation, equipment and website maintenance, re‐ balancing, user interface and service, and related), which will be paid for with funds from municipalities, user fees, sponsorship, advertising revenues, and vendor investments. , as follows: o Participating ValleyBike entities shall funding staffing and consultants for the Lead Community program administration (see appendix 3). o Participating ValleyBike entities or donors shall cover electricity costs for ValleyBike stations in each community. o The ValleyBike Vendor shall cover the operating costs for the Vendor, by retaining all user fees, system and station sponsorships, and advertising revenue. The system should incorporate information technology to operate a fleet of approximately 220 new bicycles that may be taken from one station and returned to another, in a network of approximately 20 stations. (Note: These numbers are for an expansion over and above the existing 54 station, 540 bicycle system, but the selected vendor will use its professional experience to recommend the optimal system size and density subject to final approval by the fiscal agent.) Vendors shall provide the maximum number of bikes and stations and related setup possible given the total CMAQ capital and equipment budget in the attached contract. The system is intended to be financially self‐sustaining through a combination of user revenues, fees, sponsorships, and vendor investments. All physical bike share infrastructure shall be the sole property of each individual participating community, including bicycle stations installed in their community and the bicycles initially placed in their communities, although all the bicycles will circulate freely throughout the system. Each participating community will sign a contract with Northampton agreeing to maintain and operate their equipment for a minimum of three years, through a vendor contract. Sale of the equipment after this three year period as described under the terms of the Request for Proposals shall not be permissible without MassDOT approval. Implementation of bike share stations is expected start in summer 2020; System launch date will depend on right‐of‐way impacts. The selected vendor(s) shall be responsible for installation of stations on community provided station pads at locations on public properties, parks, in the public right‐of‐way, locations covered by public easements, and at other locations approved by participating communities. DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 WF-1-20-2020 3 C. General Description: The bicycle share system should be designed to allow one‐time use by either walk‐up or online registration at smart bike/bicycle rack stations, with additional kiosks or other methods to allow such registration as necessary. Walk‐up renters will include visitors, citizens, and commuters. These designated bike‐share stations should enable walkup renters to register and submit credit card data or other potential fare media, execute a user agreement, and return a bike either to the same station or to one in a different location within the system. The user interface shall be visible and able to be used during operating hours in all temperatures and conditions in the Pioneer Valley region during the spring through fall operating season. D. Bike Share Station Installation: Bicycle stations shall be accessible, reliable, and designed to be flexible enough to fit in areas that do not impede pedestrian or vehicular traffic. Stations will be installed on a variety of surfaces and it is preferred that they be designed flexibly so that they can be located easily throughout the identified areas. Wayfinding panels should be featured at all stations and should also have the ability to host sponsorship and system branding as well as incorporate maps of other stations, bicycle facilities, points of interest, and QR codes to access the ValleyBike website. E. Design: Attractiveness of design is part of ValleyBike Share System. Quality of workmanship, appearance of stations, colors and resistance to environmental degradation and vandalism will be considered. Stations should have a unified look and feel with the existing ValleyBike stations, subject to specific branding to accommodate system and station branding and sponsorship. As with the stations, high quality of design shall be considered as part of the requirements. The equipment vendor must be willing to work with ValleyBike to establish a design that is appropriate and attractive. F. Sponsorship and Branding of Stations: Communities and the vendor(s) will together to seek a sponsor for bike share stations and for the overall system. Bicycles should be of an attractive design and color, and must be capable of being branded appropriately for a title sponsorship. G. Station Locations, Placement and Permitting: Subject to the approval of the contracting entities, stations will be located on public property, parks, in public easement areas or licensed areas, and in the public right‐of‐way. A table of preliminary station locations is included as an attached exhibit. The vendor(s) will be involved in finalizing detailed station deployment areas and all station installations shall be done in coordination with the contracting entities and other jurisdictions where applicable. Stations will be located in areas that maximize accessibility to the greatest number of potential users. Flexibility in configuration and ease of installation, relocation, and removal is imperative. Stations shall be designed so they can be installed on a variety of surfaces, grades, and configurations, while meeting accessibility requirements and having minimal disturbance to surrounding structures and infrastructure. Stations should be able to accommodate angled configurations. The vendor will cooperate with ValleyBike communities to finalize station locations and develop necessary drawings for specific station placements. All permits and approvals required once the station pads are installed with electric service shall be the responsibility of the vendor. The vendor, at the request of the contracting entities, shall be required to remove or relocate docking station structures which interfere with the construction, maintenance or repairs of public utilities, public works or public improvements, or which the city, town, institute otherwise deems to be DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 WF-1-20-2020 4 inappropriate or undesirable at a particular location, at the participating entities’ sole discretion. Stations shall be the property of each individual participating community or institution. Station placement shall help advance the MassDOT’s Statewide Bicycle Plan, the Pioneer valley Planning Commission’s Regional Bicycle and Pedestrian Transportation Plan, and ValleyBike consortium municipal plans (e.g., Walk/Bike Northampton plan). H. Bicycles: Bicycles should accommodate, to the greatest extent feasible, people of varying physical attributes and abilities. Bicycles must be interoperable with and similar in appearance to existing ValleyBike bicycles. Key features may include a one‐size‐fits‐all highly durable design, protection from dirt and grease, ease of pedaling and shifting, self‐generating lighting system including front and rear headlights that remain illuminated for a minimum of 60 seconds at rest when used, rack or basket to hold a small bag, fenders, chain guards, bells, puncture resistant tires, reflectors, and a bicycle tracking system. All smart bikes shall be fitted with GPS equipment, and data on bike usage shall be available to communities in real time. There shall be an average minimum of ten bikes per station. Bicycles and all equipment shall come with an equipment and theft warranty for a minimum of 5 years which covers all theft and repair and winter storage facilities as part of the initial capital cost. Bicycles shall be of a theft and tamper resistant design. I. New Equipment with Warranty: Bicycles, stations, and all equipment purchased by the vendor for communities under this project shall be purchased in new condition, and shall come with an equipment and theft warranty for a minimum of 5 years which covers all theft and repair and winter storage facilities as part of the initial capital cost. J. User Experience: The system will be designed to allow bicycles to be removed and replaced from self‐service stations throughout the network by two main user groups: subscribers and walk‐up renters. It is anticipated that subscribers will be the largest user group, and most will register, submit payment, and execute a user agreement via the website or mobile application. After registration, subscribers should be able to immediately access a bicycle at any terminal. Walk‐up renters should be able to access the system at all of the bike share stations in each municipality and will be able to use a credit card or other payment technology to gain access to the system. Ease of access by all different types of users will be a key factor in a successful system. Respondents are encouraged to submit plans for types of membership or user participation that differ from existing models (i.e. memberships that can be purchased using cash). Interoperability of fare media between other transportation options (e.g., PVTA transit) is desired. K. User Fees: The vendor shall propose a system of user fees that includes membership fees (annual, monthly and daily), along with usage fees, that is designed to both promote public use of the system, and to provide a steady income stream to help communities offset operating costs. The system shall be designed to automatically complete financial transactions entered with data input at the Website, mobile application and/or kiosk terminals. It is the expectation of ValleyBike will minimize, to the extent feasible, the required operating subsidy from any ValleyBike community. Innovation in fare structures is encouraged, and it is expected that successful respondents will submit a proposed fare structure(s) that will meet the following goals: Provide a simple, easily understood system for all users; Reflect the true value to users of the system; Generate sufficient revenue to sustain system health long term; Promote the use of bicycles for short trips; DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 WF-1-20-2020 5 Provide low cost options for membership and cash payment to serve low‐income populations without access to smart phones and credit cards; Incorporate incentives to encourage users to rebalance bicycles throughout the system and minimize to the extent feasible the cost and carbon footprint of having a contractor rebalance bicycles. L. Financial Transactions: The Vendor shall be required to process and handle all payments, fees, penalties or other monetary transactions by users of the system. The vendor is expected to adhere to Payment Card Industry (PCI) standards for data security and to safeguard financial and personal data of all participants. PCI DSS scans shall be made available when requested proving annual compliance, or in the case of a security breach. M. System Maintenance and Re‐balancing: The vendor shall be responsible for the maintenance of the ValleyBike system. Such maintenance shall include, but is not limited to, inspecting, repairing and cleaning the bikes and docking station structures on a regular basis. The bikes and stations shall be well maintained, appear in good working order and be free of graffiti and stickers. Prompt repairs and preventative care should not impede the system’s overall operations nor users from renting from the docking stations. If bikes are stolen from the system, lost, or damaged beyond repair, the operator shall provide replacement bikes to maintain the full inventory of the system. The vendor shall provide back‐end operations, maintenance crews, and customer service teams to ensure that the bicycles are properly distributed throughout the system at all times, in safe and working condition, and that customer needs are quickly addressed. Bicycles will be inspected and/or repaired on a regular basis, to be determined in a service level agreement between the participating entities and vendor. N. Customer Service Call Center and Website: The vendor shall maintain a customer service call center and website to provide information on the system and its use to the public, and to respond to questions, complaints and issues. All ValleyBike stations shall contain a visible telephone number to which the public may direct questions, complaints and comments regarding the service provided and QR codes to access the ValleyBike website. Live help shall be provided during the majority of hours of system operation. The vendor shall log complaints and respond in a timely manner. The vendor shall provide a shared database in which the contracting entities can view complaints and in which the vendor can report the resolution of such complaints. O. Data Management and Reporting: The vendor shall provide ValleyBike, at a minimum, with monthly data regarding the performance of the system sufficient to determine and document compliance with all Service Level Agreements (SLAs). The vendor will be expected to provide current performance measures on a real‐time basis at the request of the participating entities. Data management and reporting may include but is not limited to information on current system usage, costs and revenues, and data required for grant compliance. The vendor will prepare monthly reports on a series of agreed‐upon metrics and will outline plans for system improvement, where needed. The vendor is expected to provide data on the website that is available to the public, which includes at a minimum the information regarding ridership, fleet performance and safety, customer service, membership, and, without user names, raw data on the date, time, origin, and destination of every bicycle trip. The availability of data to the public is important to the participating entities to ensure that those investing in the systems see a return on investment for the use of public property and funds. In addition, the Vendor will provide an annual survey to all members, in cooperation with ValleyBike, to gauge the user experience. DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 WF-1-20-2020 6 P. Social Equity: Social equity – the fair access and full participation of all residents and visitors – in ValleyBike is a top priority. ValleyBike station locations (see Appendix A for tentative locations) include stations designed to serve environmental justice communities at both their place of residence and their commonly used destinations. Social equity must be a factor in determining any changes to tentative station locations and any future station selection. The selected vendor will provide information at stations, on the website and the mobile app, in both English and Spanish. The selected vendor will also develop a subsidized membership program for low‐income residents, and a cash‐based access program for members without credit cards or bank accounts (unbanked members). At a minimum, the Vendor shall provide 5% of all annual memberships shall be subsidized. Any additional subsidies will be dependent on grants and funding that ValleyBike can provide to the Vendor. Q. Hours and Location of Work: ValleyBike share shall operate, at a minimum, from at least 18 hours/day, seven days/week (with exceptions for extreme weather or other emergencies) for three seasons, at a minimum from April 15th through November 25th of each year. Longer seasons are desirable when weather and station locations allow. R. Public Engagement / Promotion of Use: The vendor must engage local stakeholders and partners (e.g. advocacy groups, local bike shops, civic and community groups, business, merchant, and neighborhood associations, houses of workshop, etc.) to promote ValleyBike. Engagement activities shall include community engagement and education for people who bicycle, people who drive, public agencies, and major institutions to market to new users and inform the program design and operations; Utilize project website, social media, media releases and other creative outreach methods to advertise the availability and launch of the system; A public safety campaign to enhance roadway safety for all users; Provisions for accommodating individuals without credit or debit cards and reduced‐cost annual passes for low‐income individuals, which may involve plans to partner with foundations, community organizations, financial institutions and others to assist in securing collateral and implementing a reduced‐cost option. S. Operating and Capital Revenues and Expenses: The vendor must provide detailed long term operating and capital revenue and expense projections, including projections of demand, repairs to facilities and bicycles, and other conditions, to document the long‐term viability of ValleyBike. This must include how to integrate the expansion of ValleyBike under this scope of services with the existing system, the number of new bicycles to be provided, the number of new stations to be provided, a plan for sponsorships and other revenues to support capital and operations. ValleyBike and each host community reserve the right to ensure any sponsors and ad placement are appropriate and consistent with the individual values of the participating entity. T. Vehicles, Maintenance Facilities, Bicycle and Equipment Storage: The vendor shall include any vehicles, equipment, repair and maintenance space, and winter storage needed for maintenance, rebalancing, and storage as a one‐time capital cost, and not any on‐going lease or other charges. The vendor shall remove all bike share stations, bicycles, and equipment that cannot withstand the expected off‐season winter conditions and providing safe, indoor storage for such equipment. U. Other Services 1. Maintain equipment and inventory in excellent condition. Rebalancing by the vendor will ensure that bikes are evenly and regularly distributed throughout the system; DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 WF-1-20-2020 7 2. Ensure that all systems and applications are capable of integration with the contracting entities systems and website; 3. Make available real time bike, dock and station/hub availability information for free to the public, including 3rd party app developers; 4. Make available to the contracting entities real‐time GPS data and routing visualizations, as well as origin‐destination and segment‐level ridership data; 5. Expand the existing ValleyBike website and mobile application with a revised a map showing new ValleyBike stations, real‐time bike availability, information on pricing, membership, safety, and other system information; 6. Perform comprehensive auditing and reconciliation processes; 7. Perform proactive and reactive maintenance of facilities and equipment, including preventive maintenance and ensure continued operability of facilities and equipment; the contracting entities reserves the right to visit/inspect facilities without notice; 8. Provide other enhancements that will improve the efficiency of the curb use and/or reduce traffic congestion related to curb use; 9. Provide monthly, quarterly and annual reports concerning usage maintenance, operation finance or other issues as required by the contracting entity; 10. Respond to and resolve all citizen inquiries and complaints in a timely and satisfactory manner. Complaints received from the public must be maintained and detailed in a database and both the complaint and the resolution must be provided to the contracting entity upon request. DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 WF-1-20-2020 8 Appendix 1: Tentative Locations of ValleyBike Stations (see above scope for details) # Location Trip Generators (Jobs, Housing) Low Income area Springfield: up to four new stations 1 Mass Mutual: State St at Clarence St State St corridor: Mass Mutual, Science & Technology School, Putnam High School, Vibra Hospital, public transit hub Pine Point 2 Springfield College Student Union: Alden St/Wilbraham Ave. Springfield College student population, dense residential neighborhood 3 American International College: Bus pull‐off on State Street near Homer St. at campus center Mason Square business district: AIC and Springfield College, Indian Motorcycle neighborhood, public transit hub Upper Hill and Bay 4 The X at Forest Park: Sumner Avenue frontage at CVS X (75+ business uses): Dense commercial and residential mix, public transit hub Forest Park Amherst: up to three new stations (including one at UMass‐Amherst) 5 East Village: East/College Sts Commercial center, Colonial Village apartments Colonial Village 6 Pomeroy Village: Pomeroy and West Sts Pomeroy and South Towne Commons, Amherst Office Park Pomeroy and S. Towne commons 7 UMass‐Amherst: Sylvan Residential Area: Cashin Hall, east of PVTA stop Major college‐ residential area alt. Amherst College (alternative site) Major college Northampton: up to four new stations 8 King St at Barrett St. Commercial adjacent to residential Hathaway farms 9 N. King St/Cooke Ave Big Y, Walmart, shopping center, adjacent residential 10 Riverside/Clement St‐ Bay State village Industrial/office mills and adjacent residential 11 S. Main/Florence St‐ Leeds village Residential, Chartpak industrial, Leeds post office, rail trail Leeds Apartments Holyoke: up to three new stations 12 Ely Ct, Lyman at Center St, Holyoke Flats High density housing Flats 13 Holyoke Mall (Macy’s and Amazon) Major commercial center 14 Northampton S/Whiting Farms Rd‐ KMART Plaza Kmart shopping plaza alt. Alternative: S. Holyoke‐ Main/Hamilton St Nueva Esperanza mixed use South Holyoke Easthampton: up to one new station 15 Parsons Village/Parsons St. Housing with planned new mill conversion (150 dwelling units) Parsons Village alt. South St/housing authority Housing authority and residential South St‐ EHA Chicopee: up to three new stations 16 Downtown: City Hall/Cabotville Downtown and Chicopee Riverwalk Cabotville 17 Willimansett: Meadow/McKinstry Sts. Chicopee Village Townhomes, Boys and Girls Club, Calloway Golf 18 MacArthur Station, Chicopee Falls: Church/Broadway MacArthur Terrace housing Complex, commercial district, Falls View Apartments, city public safety complex MacArthur Terrace alt. Aldenville Commons: Grattan/ McKinstry; Fairview: Memorial/New Ludlow Rd; Fairview Mall Mixed use DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 WF-1-20-2020 9 # Location Trip Generators (Jobs, Housing) Low Income area Hadley: up to two new stations 19 Hampshire Mall High density commercial, bike path 20 Mountain Farms Mall/Whole Foods High density commercial, bike path West Springfield: up to two new stations 21 Town center/town library, Park St. Mixed use, apartments Merrick 22 Big Y near PVTA stop, Memorial Ave Big Y and commercial Merrick Appendix 2: Tentative Timeline Action 2019 2020 2021 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 MassDOT and FHWA review, public comment, approval, and contract ValleyBike Request for Bids and Vendor Contract ValleyBike community agreements ValleyBike pad installations ValleyBike equipment fabrication ValleyBike expansion operation ValleyBike year‐end reports/analysis CMAQ funding closeout (January 2022) Appendix 3: CMAQ ValleyBike budget Item CMAQ ValleyBike entities Vendor ValleyBike capital expenditures (outlined in above scope)* $1,200,000 ValleyBike station pads and electric supply (estimated) $220,000 Lead community consultant and staffing costs for entire system (phase 1 and 2)‐‐(estimated annual cost) $ 0 $ 70,000 Bike share operations (which are covered by vendor retaining user fees, system and station sponsors, and advertising revenue)—(estimated annual cost) $ 0 $ 0 $220,000 *Note: The budget is based on Bewegen Technologies’ agreement to offer the same pricing from the CMAQ Phase 1 contract when ValleyBike/Northampton purchased 290 bicycles and 29 stations. Bewegen will not, however, donate any additional equipment (in Phase 1 Bewegen Technologies donated 210 bikes and 21 stations in return for a five year contract). DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Proprietary and Confidential Request for Bids ValleyBike Expansion (Goods and Services) Bewegen Technologies Inc. 9095 25th Avenue, St-Georges, Quebec Canada G6A 1A1 www.bewegen.com DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Table of Contents ValleyBike Bid Form _______________________________________________________________________ 1 Equipment Information ____________________________________________________________________ 2 Bicycle ________________________________________________________________________________ 2 Customized Electric-Assist Technology _______________________________________________________ 5 On-Bike Technology______________________________________________________________________ 5 Stations ________________________________________________________________________________ 6 Equipment and Operations Costs ____________________________________________________________ 7 Equipment Proposal ______________________________________________________________________ 7 Ongoing Operations ______________________________________________________________________ 7 DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Proprietary & Confidential P a g e | 1 ValleyBike Bid Form DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Proprietary & Confidential P a g e | 2 Equipment Information Bicycle Bewegen’s bike share equipment is manufactured by Rocky Mountain Bicycles (www.bikes.com). This firmly established company is proud to be considered Canada’s top manufacturer of high-performance bicycles. Rocky Mountain continues in this tradition of quality as manufacturer of Bewegen’s system: the most advanced bike share in the world. Bewegen’s partnership with this established company ensures that our bike share equipment meets the highest standards. Bewegen Bicycle – Overview of Key Features Pedelec model equipped with DynaMe® Electric Motor and Continuously Variable Transmission (CVT) for a simple & intuitive riding experience. Global positioning system (GPS) tracking for precise bike locations and trip routing. Secure secondary lock & GPS allow for quick stops on trips and “dockless” bike sharing. New, durable, resistant to scratches, graffiti, corrosion, rust & salt. Fenders and enclosed drive train protects users from grease, dirt and tire spray. Front basket tested under industry standards to hold over 55 pounds. Simple seat-only adjustment marked at different heights to fit all shapes and sizes. Safety prioritized: automatic lighting, reflectors, electric bell, low center of gravity. Theft and tamper-proof locks on the fork automatically secure to docking point. 2’’ wide mountain-grade tires & thick inner tube for committed puncture resistance. Double-sided center kickstand supports the bicycle upright for maximum stability. Customizable powder coat of paint with over 10 ASTM testing certifications. Comprehensive warranty covering manufacturing defects for 5 years. System designed to last far beyond its warranty coverage period (over 10 years). Bicycles unlocked using RFID card/fob or the Bewegen mobile application. Bewegen Mobile App enables users to track bicycle locations and riding achievements. Bike screen displays current speed, battery level, trip distance and trip time. Electric bike bell button on the left handlebar, with sound customization options. Front (white) and rear (red) lighting activates automatically for maximum safety. DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Proprietary & Confidential P a g e | 3 DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Proprietary & Confidential P a g e | 4 DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Proprietary & Confidential P a g e | 5 Customized Electric-Assist Technology The moment a user steps on our Pedelec (electric-assist) bike, they experience the Bewegen advantage. There are no controls or gears to learn, users simply pedal and the technology activates with their movement. Each bicycle is equipped with Continuously Variable Transmission (CVT), which automatically adjusts the a ssist ratio to match every riding style. People still receive the health benefits of active transportation, with an added boost to help them reach their destination! Bewegen’s Pedelec model includes multiple options for speed customization: 1. Geo-Fencing: speed limit is reduced/increased based on geographic location. • Example: reduce system-wide assistance level to not exceed 15 miles per hour. 2. System-Wide: system operator instantaneously reduces/increases speed limit for all bikes. • Example: operator reduces assistance level during severe thunder storm. 3. User-Based: individual users reduce/increase speed limit using their online profile. • Example: user sets a lower assistance level for weekend days to burn more calories. On-Bike Technology Bewegen’s advanced IT solution is not only found on computers and smartphones, but also our bicycles. Our team of innovators created a bicycle that brings the advantages of our user -friendly technology directly to the user. The bicycles include a color bike screen that displays customizable information (e.g. safety information, local laws). The standard bike screen displays information designed to improve the customer experience, including: current speed, battery level, trip timer, distance travelled, and ride/docking status. The bicycles are unlocked by simply tapping an RFID card below the bike screen. Beyond all of this, there is an electric horn located on the left handlebar, with an option to customize the audio. DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Proprietary & Confidential P a g e | 6 Stations Virtual Station Technology Bewegen’s virtual station technology creates geo-fenced areas that are GPS- designated. Known as the “dockless” bike sharing model, users simply dock their bicycles within the designed system service zone and the bicycles are tracked and maintained by the operator. There are three distinctive ways in which a client can take advantage of Bewegen’s virtual station technology. Firstly, permanent virtual stations wherein users dock their bicycle within set zones increases organization and accountability. Secondly, free-floating virtual stations can be created across a larger area. This model maximizes convenience for the system user and is ideal for places like corporate and university campuses. Thirdly, the system operator can create a temporary virtual station within seconds. This functionality is ideal for special events or other activities that require additional bike share support (example: sporting events). Bewegen Station – Overview of Key Features All-season outdoor use, rust-proof, resistant to scratches, graffiti, corrosion, and salt. Automatic locking mechanism exceeds industry standards for theft and vandalism. Stations powered by direct connection to the electrical grid. Option for solar powered stations available upon request. Stations automatically communicate bicycle availability and maintenance requirements. Virtual stations allow users to dock their bicycle at a full station using the secondary lock. Clear and prominent space for backlit advertising, system map, individual station naming, branding, safety tips and customer service contact information. System operator can disable docking stations remotely for emergency situations. Comprehensive warranty covering manufacturing defects for 5 years. System designed to last far beyond its warranty coverage period (over 10 years). DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Proprietary & Confidential P a g e | 7 Equipment and Operations Costs Equipment Proposal Bewegen is excited about this opportunity to expand upon the existing ValleyBike system. The below proposal reflects the provision of the highest amount of Bewegen’s bike share equipment possible within the confines of the project’s budget. Bewegen offers the most advanced bike share system available and have proposed a 100% Pedelec (electric-assist) addition to the program. Choosing to expand with Bewegen is an investment into a dependable and proven automated bicycle rental solution that wi ll increase program efficiency, usage rates, and user satisfaction. The following table has been created to summarize the equipment included in the proposal. A detailed capital cost breakdown is included on the following page. BIKE SHARE SYSTEM EQUIPMENT Item Price Turn-Key Bike Share System $1,141,385.00 Included in price: 220 Pedelec Smart Bicycles 320 Recharging docking points 20 Wayfinding Stations Guarantee Project management Shipping & Installation Website, Mobile App, Back office Ongoing Operations Bewegen is uniquely positioned to continue to provide operational services for ValleyBike being that our subsidiary company currently operates the bike share program. The annual cost to provide the requested operations services (system operation, equipment and website maintenance, re-balancing, user interface & service, and related) is $1,750.00 per bike for a total of $385,000.00 for 220 bikes. As provided in the RFP, there will be no cost to the City of Northampton or the ValleyBike communities for any operations cost. Bewegen’s proposal is to collect membership/user fees, advertising, and sponsorship revenues in exchange for providing ongoing operations and maintenance services. The favorable terms of this proposal were made possible in part due to our current involvement in the re gion, which will reduce operational costs. DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Proprietary & Confidential P a g e | 8 Units Price Per Unit (USD)Discount Total 220 3,789.00 $ 10% 750,200.00 $ 320 525.00 $ 10% 151,200.00 $ 20 7,600.00 $ 10% 136,800.00 $ 1 23,025.00 $ 23,025.00 $ Travel Expenses 1 1,000.00 $ 1,000.00 $ 20 1,958.00 $ 39,160.00 $ 20 2,000.00 $ 40,000.00 $ Total Capital Cost 1,141,385.00 $ General Terms and Conditions Client Terms and Conditions Taxes and duties excluded 660 watt lithium-ion battery Bewegen Module (Boards, Screen, Active Live GPS) Standard Basket High-capacity internal brakes Customized Paint & Personalized Branding and Logo © 2020 BEWEGEN TECHNOLOGIES INC - CONFIDENTIAL AND PROPRIETARY ValleyBike Share Phase 2 Quote Capital Cost Description ELECTRIC-ASSISTED BICYCLES 250 watt nominal DynaMe motor RECHARGING DOCKS Smart Rail Technology Dock Housing Charger Wire harness Retro-lit Advertising Panel GUARANTEE WAY FINDING & ADVERTISING PANEL Kiosk Housing and components Retro-lit Way Finding Panel SHIPPING Estimated Regular Ground Freight TERMS & CONDITIONS Currency in USD, exchange rate may vary PLANNING INSTALLATION (Per Station) Travel Expenses Other Expenses (Truck and equipment rentals, specilized tools etc.) Inco Terms are X-WORKS Saint-Georges, Québec Bewegen's 5 year manufacturer warranty included for new equipment Station location real estate provided by Customer at no cost. Concrete pad, hard wiring components and electrical work fully installed/fully functionnal under kiosk/wayfinding provided by Customer at no cost. Bewegen to provide specifications. Bewegen does not provide any electrical components or work, nor is required to obtain any construction or electrical permits. DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Bewegen Technologies Inc. 9095 25th Avenue, St-Georges, Quebec Canada G6A 1A1 www.bewegen.com DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 3/11/2020 City of Northampton Mail - Legal ad https://mail.google.com/mail/u/0?ik=b844d309b5&view=pt&search=all&permthid=thread-a%3Ar2148592703237582247&simpl=msg-a%3Ar353021043…1/1 Wayne Feiden <wfeiden@northamptonma.gov> Legal ad 1 message Wayne Feiden <wfeiden@northamptonma.gov>Wed, Mar 11, 2020 at 7:48 AM To: Gazette Legal <legals@gazettenet.com> Please place the following ad in the Daily Hampshire Gazette for Monday March 16, 2020. Charge to account #71350. 1. Please send an acknowledgement you have received this ad. 2. Please send a copy of the tear sheet when it is ready. Request for Bid- expand ValleyBike Share by adding approximately 210 electric pedal-assist bicycles and 21 stations in 9 communities, adding to the existing 540 pedal-assist bicycles and 54 stations, and operate the program for five years. Estimated cost $1.2 million. Details: WFeiden@NorthamptonMA.gov Wayne Feiden, FAICP, Director Planning & Sustainability City of Northampton 210 Main St, City Hall, Northampton, MA 01060 (413) 587-1265 www.NorthamptonMA.gov/PLAN DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 3/11/2020 SPR Goods and Services Submit Confirmation www.sec.state.ma.us/sprpublicforms/GSSubmitConfirmation.aspx?ID=95729 1/2 Goods and Services submission confirmation The following Goods and Services submission was successfully received. Planned date of publish is 3/16/2020 Awarding Agency Agency Name and Address: Planning and Sustainability 210 Main Street Northampton, MA 01060 Bid Number: Contact Information Name:Wayne Feiden Title: Phone:4135871265 Fax Email Address:wfeiden@northamptonma.gov Notify email address listed when final publish date assigned. Address: (if different from above) Description Expand ValleyBike Share by adding approximately 210 electric pedal assist bicycles and 21 stations in 9 communities, adding to the existing 540 pedal- assist bicycles and 54 stations, and operate the program for five years. Contract Information Estimated Rate $1,200,000 Duration Five years Bid Release Date 3/16/2020 Release Time Bid Deadline Date 4/16/2020 Deadline Time Additional Information All equipment must be completely compatible with the existing system and the vendor must be self-supported for operations from user fees and sponsorship revenue. HOME DIRECTIONS CONTACT US Search the Secretary's website Search DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 3/18/2020 City of Northampton Mail - bike ad done https://mail.google.com/mail/u/0?ik=b844d309b5&view=pt&search=all&permmsgid=msg-f%3A1661434678746585331&simpl=msg-f%3A16614346787…1/2 Wayne Feiden <wfeiden@northamptonma.gov> bike ad done Joe M. Cook <jcook@northamptonma.gov>Tue, Mar 17, 20 To: Wayne Feiden <wfeiden@northamptonma.gov> Open Market Bid BD-20-1160-1160C-1160L-49967 Status: 2BS - Se General Items Address Accounting Routing Attachments Notes Bidders Questions Amendments Q & A Reminders Summary Header Information Bid Number:BD-20-1160- 1160C- 1160L- 49967 Description:Add Valley Bike stations and bikes Status:2BS - Sent Purchaser:Joe Cook Minor Status:How Solicited:Email Organization:City of Northampton Fiscal Year:20 Department:1160CONVD - Default Data Conversion Department Location:1160L - Default Data Conversio Show On Web:Yes Allow Electronic Quote:Yes Required Date: Bid Opening Date:04/16/2020 10:00:00 AM Available Date: 03/24/2020 12:00:00 AM Purge Date: Bid Type:Open Bid Informal Bid:No Control Code:Estimated Cost:$0.00 Print Dest Detail: Alternate ID:Purchase Method:Open Market Catalog Id (for contract): Blanket/Contract Begin Date:Blanket/Contract End Date:Type Code: Info Contact:Bulletin Desc:Add 210 Bikes and 21 Stations to an existing electric bike system. Northampton expects that this is a proprietary bid. Pre-Bid Conference:None contact Wayne Feiden fo questions. wfeiden@northamp U N S P S C Code Certified Required:No Acknowledge inclusion required:No Hour of Acknowledge inclusion:0.0 Subcontractor Info:Quote Notification:No Date Last Updated:03/17/2020 01:39:56 PM User Last Updated:Joe Cook Item Single Award Only:No Ship-to Address:Bill-to Address:Print Format:Bid Print Solicitation Enabled:No Allow vendors to submit multiple / alternate quotes: Invoice Method:Three Way Match Attachments Files: Forms: Item Information Item # 1: add 210 bikes and 21 stations in 9 communities to an existing electric bike sharing system.2BS - Sent U N S P S C Code:25-10-18 Motorized cycles Disable Pricing On Quote Qty Unit Cost UOM Total Discount Amt.Tax Rate Tax Amount Total Co No 1.0 $0.00 EA - Each $0.00 $0.00 Manufacturer:Brand:Model: Make:Packaging: DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 3/18/2020 City of Northampton Mail - bike ad done https://mail.google.com/mail/u/0?ik=b844d309b5&view=pt&search=all&permmsgid=msg-f%3A1661434678746585331&simpl=msg-f%3A16614346787…2/2 Account Code Amount There is no item accounting available for this item. Pre-Bid Approval Path: Approval Path - CP001 - ( Chief Procurment Officer ) Delete Order Sequence Approver Alternate Approver Level Date Requested Date Action Comments 1 Joe Cook 1 03/17/2020 01:39 PM 03/17/2020 01:39 PM Approved (Joe Cook) [Quoted text hidden] DocuSign Envelope ID: 62CCD925-45E3-4F59-A59B-5886B4DE1AA2 Certificate Of Completion Envelope Id: 62CCD92545E34F59A59B5886B4DE1AA2 Status: Completed Subject: DocuSign: Bewegen-ValleyBike [FY21] Contract for Signature from Wayne Feiden Source Envelope: Document Pages: 35 Signatures: 11 Envelope Originator: Certificate Pages: 6 Initials: 0 Wayne Feiden AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-05:00) Eastern Time (US & Canada) 210 Main Street Northampton, MA 01060 wfeiden@northamptonma.gov IP Address: 73.159.213.190 Record Tracking Status: Original 7/11/2020 7:56:51 PM Holder: Wayne Feiden wfeiden@northamptonma.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Northampton Location: DocuSign Status: Original 7/11/2020 8:08:10 PM Holder: City Signatures Processing cpo@northamptonma.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Northampton Location: DocuSign Signer Events Signature Timestamp Mario Carrier mario.carrier@bewegen.com Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 76.67.86.112 Sent: 7/11/2020 8:08:10 PM Viewed: 7/14/2020 9:53:42 AM Signed: 7/17/2020 8:40:44 AM Electronic Record and Signature Disclosure: Accepted: 7/14/2020 9:53:42 AM ID: 3c6d849a-85ad-41f3-a38a-738ae61dfad2 Company Name: City of Northampton Daniel Maheux daniel@gestionrad.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 207.34.244.216 Sent: 7/11/2020 8:08:10 PM Viewed: 7/17/2020 8:38:17 AM Signed: 7/17/2020 8:49:51 AM Electronic Record and Signature Disclosure: Accepted: 7/17/2020 8:38:17 AM ID: 9a1b1927-d9fd-4d7c-86b7-b4e57c4dbde4 Company Name: City of Northampton Wayne Feiden wfeiden@northamptonma.gov Planning Director City Of Northampton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 172.58.224.62 Signed using mobile Sent: 7/17/2020 8:49:55 AM Viewed: 7/19/2020 11:08:19 AM Signed: 7/19/2020 11:08:45 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Joe M. Cook jcook@northamptonma.gov Chief Procurement Officer City of Northampton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 50.235.91.10 Sent: 7/19/2020 11:08:48 AM Viewed: 7/20/2020 1:05:20 PM Signed: 7/20/2020 1:05:41 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Joyce Karpinski jkarpinski@northamptonma.gov City Auditor City of Northampton Signing Group: Auditor Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 108.8.232.7 Sent: 7/20/2020 1:05:45 PM Viewed: 7/20/2020 1:18:01 PM Signed: 7/20/2020 3:58:23 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Susan Wright swright@northamptonma.gov Finance Director City of Northampton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 71.235.166.80 Signed using mobile Sent: 7/20/2020 3:58:27 PM Viewed: 7/20/2020 4:28:07 PM Signed: 7/20/2020 4:28:23 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign David Narkewicz dnarkewicz@northamptonma.gov Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 73.89.161.76 Signed using mobile Sent: 7/20/2020 4:28:26 PM Viewed: 7/20/2020 6:06:34 PM Signed: 7/20/2020 6:06:56 PM Electronic Record and Signature Disclosure: Accepted: 5/14/2020 9:46:46 AM ID: 8ee9b135-c0a9-41a1-92dd-6af7a42f9411 Company Name: City of Northampton Joe Cook jcook@northamptonma.gov Chief Procurement Officer City of Northampton Signing Group: CPO Group Security Level: Email, Account Authentication (None) Completed Using IP Address: 50.235.91.10 Sent: 7/20/2020 6:06:59 PM Viewed: 7/21/2020 8:16:00 AM Signed: 7/21/2020 8:18:20 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/20/2020 6:06:59 PM Certified Delivered Security Checked 7/21/2020 8:16:00 AM Signing Complete Security Checked 7/21/2020 8:18:20 AM Completed Security Checked 7/21/2020 8:18:20 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Northampton Public Schools (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 3/26/2020 7:44:12 AM Parties agreed to: Mario Carrier, Daniel Maheux, David Narkewicz Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Northampton Public Schools: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: apagan@northamptonma.gov To advise Northampton Public Schools of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at apagan@northamptonma.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Northampton Public Schools To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to apagan@northamptonma.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Northampton Public Schools To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to apagan@northamptonma.gov and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify Northampton Public Schools as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Northampton Public Schools during the course of your relationship with Northampton Public Schools.