Nelson Nygard Main and King Street Design Contract December 22 2010
CITY OF NORTHAMPTON, MASSACHUSETTS
CONTRACT NUMBER: ________________________________
BUDGET CODES: Smart Growth: 2254175-530000 _
VENDOR NUMBER: ________________________________
Transportation Planning and Design Charrette
Main and King Streets
Horizontal Design Services Contract
THIS AGREEMENT, executed this __________ day of January 2011 by and between the City of
Northampton, a Massachusetts municipal corporation, acting through its Office of Planning and
Development with a mailing address of Wayne Feiden, Director of Planning and Development, 210 Main
Street, Room 11, Northampton, MA 01060, hereinafter called "Owner" and
The Nelson\Nygaard Consulting Associates, Inc., with a mailing address of 10 High Street, Suite 903,
Boston, MA 02110, party of the second part hereinafter called "Vendor".
WITNESSETH, that for $24,814, in accordance with the attached November 8, 2010 letter signed by
Jason Schrieber, Principal, Nelson/Nygaard Consulting Associates, the Vendor shall perform all work as
outlined in said letter, except that the dates of delivery shall be extended to March 31, 2011 and the
Charrette shall be scheduled on a date mutually agreeable to both parties.
All work products may be used by the City of Northampton in any way and is not covered by copyright,
trademark or other proprietary limits or if it is so covered this contract is providing permission for the City
to use the projects in anyway and to disseminate all information on the web and in any other paper or
electronic form. Nothing shall preclude the Vendor, however, from using the same products for other
work.
THE OWNER shall pay the Vendor for the performance of this contract in accordance with the terms of
this contract. This is a do-not-exceed contract and shall not be increased unless both parties agree in
writing and sign an amended Agreement.
This contract shall not be altered in any particular without the consent of all parties to this contract. All
alterations to this contract must be in writing and authorized as such by the Mayor and the department
head signing this contract.
In the event the Vendor is a corporation a certificate that the person executing this contract is duly
authorized to sign, must accompany this contract.
Final payment on this contract shall release and discharge the Owner from any and all claims against the
Owner on account of any work performed hereunder, or any alteration hereto. All documents produced
become the property of the Owner and may be reproduced freely.
This contract shall be deemed to be a Massachusetts contract and it's interpretation and construction
shall be governed by the laws of Massachusetts and the Charter and Ordinances of the City of
Northampton. The City of Northampton is not bound by this contract until approved by the Mayor of
Northampton.
IN WITNESS WHEREOF the Vendor caused these presents to be signed in quadruplicate and
approved by Mary Clare Higgins its Mayor and the said Owner has caused these presents to be
signed in quadruplicate and its official seal to be hereto affixed by its officer or agent thereunto
duly authorized (by the attached corporate resolution). This instrument shall take effect as a
sealed instrument.
Nelson\Nygaard Consulting Associates, Inc. (Vendor):
_______________________________________it's
AUTHORIZED SIGNATURE
___________________________DATE________________
TITLE
Tax Compliance Certification
Pursuant to M.G.L. Ch. 62C, sec. 49A, I certify under the penalties of perjury that I have, to my best
knowledge and belief, complied with the law of the Commonwealth relating to taxes, reporting of
employees and contractors, and withholding and remitting child support. I DO have an office in
Northampton
Nelson\Nygaard Consulting Associates Inc
Federal Identification Number date
by: ________________________
Corporate Officer
Certificate by Corporation to Sign Contract (or separate document if same information included)
At a duly authorized meeting of the Board of Directors of the Nelson\Nygaard Consulting Associates, Inc.
held on __________________________, at which all the Directors were present or waived notice, it was
voted that, ____________________________(name), ____________________________(officer)
of this company, be and he hereby is authorized to execute contracts and bonds in the name and behalf
of said company, and affix its Corporate Seal thereto, and such execution of any contract or obligation in
this company's name on its behalf by such officer under seal of the company, shall be valid and binding
upon this company,
A TRUE COPY,
ATTEST:
(Clerk)
PLACE OF BUSINESS
DATE OF THIS CONTRACT
I hereby certify that I am the clerk of the Nelson\Nygaard Consulting Associates, Inc. that
_______________________
is the duly elected of said company, and the above vote has not been amended or
rescinded and remains in full force and effect as of the date of this contract.
(Clerk) (Corporate Seal)
CITY OF NORTHAMPTON (Owner)
______________________Date ____________
Wayne Feiden, FAICP, Director of Planning and Development
_______________________Date ___________
Joyce Karpinski, City Auditor, approved as to appropriation.
_______________________Date_____________
Joe Cook, Chief Procurement Officer, as to MGL c. 30B compliance and as to form
_______________________Date ____________
Mayor Mary Clare Higgins
10 High Street, Suite 903
Boston, MA 02110
(617) 521-9404 FAX: (617) 521-9409
Wayne Feiden, FAICP
Director of Planning and Development
City of Northampton
210 Main Street, Room 11
Northampton, MA 01060
November 8, 2010
Dear Wayne:
We are pleased to offer the following proposal to conduct a transportation planning and design
charrette in Northampton. The following work plan will ensure a productive charrette and valuable
set of products for future design and construction efforts.
Project Team
For this project, we have assembled the following staff, whose combined experience is very well
suited to your needs:
Jason Schrieber, AICP, Principal-in-Charge and Project Manager
Michael Alba, Deputy Project Manager & Design Specialist
Rick Chellman, PE, Consulting Associate & Traffic Engineer
Scope of Work
Nelson\Nygaard will conduct the following tasks:
Task 1: Receipt and review of background documentation:
Traffic counts
GIS maps of parcels, curbline, sidewalks, etc.
Signal timing/phasing
Crash data
Task 2: Three-day design charrette on the following topics:
The West/Elm/State/South/Main compound intersection and connecting bicycle lanes into
this intersection.
Rethinking Main Street to expand angle parking opportunities, create a City Hall park, &
rethink the timing approach at Main/Pleasant/King.
Proposing new parking demand management approaches for downtown.
Rethinking all of King Street at two levels: one with existing curb lines not changing and
the other with a full road reconstruction.
Page 2 • Nelson\Nygaard Consulting Associates Inc.
Proposed charrette schedule:
(Meetings in blue, open walking/working sessions in green, and “somewhat” closed team
sessions in orange)
Day 1: Framing the Problems
Time Session Description Participants
9-11
Kick-off meeting 1 Goals, roles, background, issues City staff and Boards
11-12 State/Elm walking
tour
Queues, pedestrians, bikes, buses, signal
ops
City staff and Boards,
key private stakeholders
12-1
Lunch
1-2 Main St. walking tour Parking, streetscape, lanes & volumes,
bikes & crossings
City staff and Boards,
key private stakeholders
2-3 King St. walking tour Traffic, driveway volumes, crossings,
condition, access management
City staff and Boards,
key private stakeholders
3-6
Issues mark-up
session
Mapping & presentation prep. Charrette team
6-7
Dinner
7-9
Kick-off meeting 2 Goals, issues, needs, visioning Public
Day 2: Testing Solutions
8-12 Schematic
alternatives & policies
2-3 alternative plans per location; select
renderings; bulleted operational policies
Charrette team
12-1
Lunch
1-4
Alternatives
testing/open house
Schematic plan open house Public
4-7
Working dinner Charrette team
7-9
Alternatives
testing/open house
Schematic plan open house Public
Day 3: Final Concepts
9-12 Final plans & policies Final schematic plan per location (3) plus
policy/ordinance outline
Charrette team
12-1
Lunch
1-4 Final plans & policies Final schematic plan per location (3) plus
policy/ordinance outline
Charrette team
4-5 Final review Detailed presentation/discussion City staff and Boards,
key private stakeholders
5-7
Final presentation Public
Task 3: Final reporting:
Final scaled schematic plans for three locations
Cross-sections for Main and King Streets
Rendering for State/Elm
Descriptive narrative and bullets for issues and solutions at each location
Supporting pictures/graphics as necessary
Page 3 • Nelson\Nygaard Consulting Associates Inc.
Policy/ordinance recommendation write-up (parking plus others as needed, such as
access management, markings, signals, etc.)
Report to be provided electronically as a .pdf
Fees and Schedule
The proposed budget for this work is $24,814, as outlined in the table below. This amount
includes all staff time and travel expenses. It does not include any printing or other materials
costs associated with the charrette. We anticipate that the City will prepare any necessary
materials and secure a charrette studio space, as well as any other public presentation space as
necessary.
LAST NAME ==>SCHRIEBER CHELLMAN ALBA NIELSON
Project Role ==>
Principal in Charge
&
Project Manager
Traffic Engineer
Deputy Project
Manager
&
Design Specialist
Drafting
Support
Title ==>Principal IV Consulting
Associate
Associate Project
Planner Pubs Intern
Total Billing Rate ==>$171.00 $250.00 $120.00 $97.00 $42.00 Hours Cost
Task Description
1 .0 KICK-OFF MEETING
1 .1 Attend preliminary meeting and finalize
project work plan and procedures 2 2 $342
Task Total 2 0 0 0 0 2 $342
2 .0 DESIGN CHARRETTE
2 .1 Undertake site reconnaissance 4 2 4 10 $1,664
2 .2 Develop graphic materials 2 8 16 26 $1,974
2 .3 Design Charrette 30 20 20 70 $12,530
Task Total 36 22 32 0 16 106 $16,168
3 .0 RESULTS REPORTING
3 .1 Document Final Designs 8 2 20 24 54 $5,276
3 .2 Prepare Report 8 4 12 $1,348
Task Total 8 2 28 4 24 66 $6,624
TOTAL HOURS 46 24 60 4 40 174
TOTAL COST 7,866$ 6,000$ 7,200$ 388$ 1,680$ 23,134$
Direct Expenses
Travel Units #Cost
Hotel nights 4 2 2 8 1,200$
Travel expenses days 1 1 1 400$
Subtotal - Direct Expenses 1,600$
General & Administrative on Direct
Costs G&A:
5%80$
Total Cost by Firm (Labor + Direct Expenses + G&A)24,814$
ORIGINAL DESIGN
NN Direct Costs
NN Labor
Nelson\Nygaard Labor Costs
Page 4 • Nelson\Nygaard Consulting Associates Inc.
This work will be completed by January 31, 2011. Please note that we bill our work monthly on a
time and materials basis, so that you will pay only for the hours you actually use. Such
compensation shall be payable in the following manner:
Within 30 days of receipt, the amount set forth in the monthly statements submitted to
Client by Consultant. These statements will describe the services rendered, fees charged
and expenses incurred by Consultant during the previous month.
Upon Client's failure to pay within 60 days of receipt the full amount set forth in any
monthly statement submitted to Client by Consultant, Consultant will stop work
immediately, only to proceed once the full outstanding amount has been paid in full.
Additional Services
Please note that work items requested outside the Scope of Work outlined in this letter, such as
additional meetings, may require a contract amendment. No additional work will be performed
without prior authorization.
Authorization
If this proposal is acceptable, you may indicate approval by signing in the space provided below
and returning the original for our files. Alternatively, you may issue a purchase order or consultant
contract with this proposal attached as an exhibit. This proposal is valid for 90 days from the date
of this letter. If you have any questions, please do not hesitate to call me at (617) 521-9403.
Sincerely,
Jason Schrieber, Principal
AGREED For Client:
Title Date
AGREED for Nelson\Nygaard:
Name Title Date