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Forbes Library Recommendation Cover Letter City of Northampton Community Preservation Committee 210 Main Street, City Hall Northampton, MA 01060 April 3, 2008 Mayor Clare Higgins City of Northampton 210 Main Street, City Hall Northampton, MA 01060 Re: Community Preservation Committee Recommendation to fund the Forbes Library Building Envelope Restoration Dear Honorable Mayor Higgins, On February 1, 2008, the deadline for the first round of Community Preservation Act (CPA) funding requests in the City of Northampton, the Community Preservation Committee (CPC) began reviewing the ten project proposals submitted for CPA funding. During the first two weeks of February, the Community Preservation Committee and the Community Preservation Planner reviewed each of the ten proposals for technical correctness. The CPC members met on February 20, 2008 and compiled a list of questions and additional information necessary for further review. At this meeting the CPC set up two separate site visits for each of the proposed projects. stth On March 1 and March 12, the CPC met with each of the ten applicants to discuss, in th detail, their project proposals. Also, on March 12, the CPC held a formal public discussion on the project proposals. The purpose of the public discussion was to let members of the CPC hear the views of the public on any of the applications prior to their final review. th On March 19, the CPC held its summary evaluative discussions of the applications and, during this six hour meeting, the CPC voted on all ten funding requests. At the March 19, 2008 meeting, the Community Preservation Committee voted 4-3 to recommend $1,000,000 to the Forbes Library Building Envelope Restoration Project to fund the complete repair and restoration of exterior walls, roof, portico and windows. The following are conditions/contingencies that the Community Preservation Committee is requiring as part of its recommendation for the Forbes Library Building Envelope Restoration project: ?? Bonding or some other form of borrowing against these funds will be worked out with the Mayor, the Finance Director, and the Forbes Trustees. The Community Preservation Committee has agreed to pay the interest on bonds or borrowed funds. ?? A structure for oversight and reporting regarding the specific uses of Community Preservation Act funds will be established to the satisfaction of the Community Preservation Committee, the Mayor, and the Forbes Trustees. ?? Given that the Community Preservation Act allocation comes from public funds, the information regarding their use will be available to the public according to a process mutually agreed upon by the Community Preservation Committee, the Mayor, and the Forbes Trustees. ?? Prior to the dispersal of the funds, the Forbes Trustees will issue a report to the Community Preservation Committee and the Mayor outlining a specific plan to raise the additional funds needed to complete the project as it has been presented to the Committee. ?? Procedures for monitoring and reporting shall be worked out among the Committee, Mayor and the grantee. We hope that you will find this overview useful during this critical stage in the funding process. The Community Preservation Committee has worked diligently to ensure that both the Committee and the process have been comprehensive, transparent and inclusive; we welcome your input and expertise on this project recommendation. Please feel free to contact me with any questions or concerns. Sincerely, Jack Hornor Chair, City of Northampton Community Preservation Committee