2024 Connecticut River Channel Markers Contract.docx.pdf
City of Northampton, Massachusetts
Channel Marker Installation and Maintenance for Boating Season 2024
Connecticut River and Oxbow--Holyoke to Northampton Massachusetts
THIS AGREEMENT, executed this ____________ by and between Pioneer Valley Marine Services, LLC, 52
Perrault Street, Chicopee MA 01013 hereinafter called "Vendor" and the City of Northampton, a Massachusetts
municipal corporation, party of the second part hereinafter called "Owner", acting through its Office of Planning
& Sustainability, 210 Main St., Northampton, MA 01060.
WITNESSETH, that for the consideration hereinafter mentioned, the Owner and the Vendor shall agree to the
terms and conditions contained in this contract, enumerated as follows: This Agreement, Request for Bidders
Documents, and Contract Forms, and any Modifications issued after execution of the Contract.
THE OWNER shall pay the Vendor for the performance of this contract the sum of:
$18,000 for base services as provided below.
ONLY IF NECESSARY:
$ 2,900 for resetting of markers when requested in writing, including email, from the Director of Planning &
Sustainability, plus
$ 675 for the replacement of each green can marker, $675 for the replacement of each red nun marker, $675
for the replacement of each white warning sign (no wake, rock, hazard, etc.) and $324__ for the
replacement of each pole red triangle and green square when requested in writing, including email,
from the Northampton Director of Planning & Sustainability
Payment will be made within 45 days as follows:
1. June 2024 1/2 annual base price upon pickup of markers and installation in river
2. October 2024 1/2 annual base price upon removal of markers, cleaning, and report
Based Services provided by Vendor
1. Vessel: Have ongoing access to a shallow draft vessel capable of hoisting and installing all these markers in
place in shallow waters and in heavy current, and to a commercial diver. Boat must be available in the river
within 24 hours of a major displacement, and must be docked locally in the Connecticut River. Boat must
have crane equipment capable of lifting 250lb anchors at a distance of 6’ from the front or side of the vessel,
and appropriate launch/recovery equipment
2. Operation and Insurance: USCG Captain’s License for operators of buoy tender and documented and
verifiable time on the CT river in our AOR as qualification to determine appropriate placement of markers.
Commercial Marine GL and P&I insurance coverage to limit liability to partner communities
3. Maintain: Clean, repair, paint and re-tape markers, as needed. Straighten countershafts, if needed. Maintain
and replace shackles and 5/16th or 3/8th inch galvanized chains, marked with the identification of the
corresponding buoy, as needed. Maintain batteries for light. Replacement of non-repairable buoys are not
authorized under this contract except as noted. A buoy shall be considered non-repairable if the cost to
repair it exceeds 50% of the cost to replace it. Replacement of any buoys must be separately authorized by
the City.
4. Install: Deliver and install 17 markers to Coast Guard approved sites (see attached inventory) in June 2024,
high water permitting. Locations shall be based on highest-priority needs, as agreed upon prior to
installation by the Vendor and the Director of Planning & Sustainability. If high water exist, Vendor shall
seek the Director of Planning & Sustainability’s approval for new installation dates.
5. Inventory: Provide an inventory on the condition of the buoys, the approximate depth of the water where
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each buoy is located, the condition of each buoy, chain and anchor, using the attached reporting form
approved by the Northampton Office of Planning & Sustainability.
Maintain Position: Maintain markers in position throughout the 2024 boating season and correct any offsets
and displacements. Any marker displaced after Labor Day should not be reset. In the case of a ‘Major
Displacement” (i.e., when more than half the markers in the main channel, not including the Oxbow are
displaced by high water), the Vendor shall notify and reset makers only when they receive written approval
from the Director of Planning & Sustainability. Otherwise, the off station markers shall be removed early
and put into storage. For any major displacements, the Vendor shall honor the prices quoted in this
contract for such resetting after major displacement.
6. Marker Replacement: Vendor shall provide other marker replacement when authorized by an amendment to
this contract or, when below City contract thresholds, if so hired for those purposes by the City of
Northampton through its Director of Planning & Sustainability. Vendor shall honor the prices quoted in this
contract for replacement markers.
7. Notification: Notify the Director of Planning & Sustainability, the Chair of the Ct. River Channel Marker
Steering Committee, and the Coast Guard immediately upon notice that a marker has been damaged. (The
Vendor will be the Coast Guard contact.)
8. Removal and Storage: In Fall 2024 remove all markers from river, clean upon removal, and store at a secure
site arranged by the Vendor and approved by the Director of Planning & Sustainability when markers are
not in the river. Site shall be a commercial facility that is gated, and locked when not in use and with
appropriate insurance coverage. Vendor is responsible for security of markers, chains and anchors in
storage until June 2024, when Vendor for next contract picks them up.
9. Report: Using the attached inventory report, present a complete oral and written inventory of all markers
and their condition, with pictures of each marker, to the Owner a within sixty (60) days of their removal
Owner and prior to submitting the year end invoice, updating all items in the inventory report.
10. Prevailing Wages: Any work performed by an employee, other than the company owner, shall pay
prevailing wages and provide written documentation in the form of copies of payroll stubs to the City. The
current prevailing wages are attached. New prevailing wages will be provided annually on the anniversary
of these wage rates.
This contract shall not be altered in any particular without the consent of all parties to this contract. All
alterations to this contract must be in writing and authorized as such by the Mayor and the Office of Planning
and Sustainability.
The Vendor shall not delegate, assign or transfer any of its duties delineated in the scope of services without
prior written consent from the CITY.
In the event the Vendor is a corporation a certificate that the person executing this contract is duly authorized to
sign, must accompany this contract.
Notwithstanding anything in the Contract documents to the contrary, any and all payments which the City is
required to make under this Contract shall be subject to appropriation or other availability of funds as certified
by the City Auditor. Obligations for payments beyond the current fiscal year are subject to appropriation and
this Contract shall be canceled in the event of non-appropriation.
Final payment on this contract shall release and discharge the Owner from any and all claims against the Owner
on account of any work performed hereunder, or any alteration hereto.
The Vendor shall indemnify and hold harmless, the CITY and all of its officers, agents, and employees against
all suits, claims or liabilities of every nature, arising out of, or in consequence of, the acts or omissions of the
Vendor, its employees, agents, or sub-contractors in connection with their rendering of services or goods under
this AGREEMENT and will, at the Vendor’s own cost and expense, defend any and all such suits and actions
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By signing this contract the Vendor agrees to subject any dispute to mediation, at the option of the City, prior to
filing suit in any forum.
This contract shall be deemed to be a Massachusetts contract and its interpretation and construction shall be
governed by the laws of Massachusetts and the Charter and Ordinances of the Owner.
The provisions of this contract are severable. If any provision of this contract shall be held unconstitutional by
any court of competent jurisdiction, the decision of such court shall not affect any other provisions of this
contract.
The City of Northampton is not bound by this contract until approved by the Mayor of Northampton.
Pursuant to M.G.L. Chapter 62C, Section 49A, I certify under the penalties of perjury that I have, to my best
knowledge and belief, complied with the law of the Commonwealth relating to taxes, reporting of employees
and contractors, and withholding and remitting child support. I further authorize the City of Northampton to
deduct from the amounts due under this contract, any overdue taxes, real or personal, or any other fees due to
the City of Northampton from the vendor which become due and payable by the vendor or its officers, directors
or agents during the term of this contract or until the final amounts due under this contract are paid in full.
Check one: The vendor does not have a Northampton office.
IN WITNESS WHEREOF the Owner caused these presents to be signed and approved by Gina-Louise Sciarra,
its Mayor and the said Vendor has caused these presents to be signed and its official seal to be hereto affixed by
its officer or agent thereunto duly authorized (by the attached corporate resolution). This instrument shall take
effect as a sealed instrument.
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Vendor: _______________Pioneer Valley Marine Services, LLC_
_____________________________________________________________________________________
Authorized signature date title
CITY OF NORTHAMPTON (Owner)
______________________Date ____________
Carolyn Misch, Director of Planning & Sustainability
_______________________Date ___________
Kala Fisher, City Auditor, approved as to appropriation.
_______________________Date_____________
William Coffey, Chief Procurement Officer
_______________________Date ____________
Mayor Gina-Louise Sciarra
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Owner4/13/2024 | 7:31 AM EDT
4/15/2024 | 9:49 AM EDT
4/16/2024 | 8:09 AM EDT
4/22/2024 | 4:12 PM EDT
4/22/2024 | 5:46 PM EDT