20.103 An Order To Award Contract for FY2021 Audit to Scanlon and Associates - certifiedCity of Northampton
MASSACHUSETTS
_________
In City Council August 20, 2020
Upon the recommendation of the Finance Committee
20.103 An Order
To Award Contract for FY2021 – FY2023 Audit to Scanlon and Associates
Ordered, that
Whereas, Section 7-6 of the Northampton City Charter requires that the City Council annually
award a contract for an outside audit of the books and accounts of the city to be conducted by a
certified public accountant or by a firm of certified public accountants, which has no personal
interest, direct or indirect, in the fiscal affairs of the city or any of its officers.
Now therefore be it ordered,
That the City Council hereby awards a three-year contract for auditing services for FY2021 to
FY2023 to Scanlon and Associates, LLC at the prices and rates quoted in the proposal dated
August 11, 2020 attached hereto.
20.103
In City Council, August 20, 2020
Passed First Reading on Roll Call Vote of 9 Yes, 0 No, 0 Absent
Attest: __________________________________________________, Clerk of Council
In City Council, September 3, 2020
Passed Second Reading on Roll Call Vote of 9 Yes, 0 No, 0 Absent
Attest: ___________________________________________________, Clerk of Council
Per Charter Chapter 3-6, the order was presented to the Mayor for approval but was deemed to be a matter relating to the internal affairs
of the City Council not requiring Mayoral approval
Passed two readings and enrolled
I hereby certify that the above Order passed the Northampton City Council on September 3, 2020
Attest: ___________________________________________________, Clerk of Council
August 11, 2020
To the Honorable City Council
City of Northampton
210 Main Street
Northampton, MA 01060
Dear Council Members:
Thank you for the opportunity to submit a proposal for audit services for the City of Northampton,
Massachusetts. Scanlon and Associates, LLC is independent of the City of Northampton,
Massachusetts as defined by professional standards (AICPA) and government auditing standards
(yellow book). Scanlon and Associates, LLC has met peer review standards as defined by the
American Institute of Certified Public Accountants (AICPA). All partners and staff to be assigned to
the City’s engagement have extensive knowledge and experience of auditing municipalities and
have met the continuing education requirements as defined by auditing standards.
We are excited about the opportunity to continue working with the City. We believe our firm
provides timely, quality work and excellent service at a reasonable fee and would be of great value
to the City. Some of the reasons to select our firm include our experience, our personnel, our
process and our commitment to ensure quality work.
A summary of audit fees for fiscal years 2021, and optional years for 2022 and 2023 is as follows:
Financial School
Fiscal Statement Single End of Year Retirement
Year Audit Audits (a)Reports (2) - AUP GASB 67/68
2021 46,000$ $850/per day 10,000$ 6,000$
2022 48,000$ $850/per day 10,000$ 6,500$
2023 48,000$ $850/per day 10,000$ 6,500$
(Optional)
(a) The fee amount is based on a billing amount of $850 per day for days spent on auditing
major programs. Historically Northampton has averaged between 8 – 12 days related to
major programs for the single audit. Covid-19 may have an impact on increasing the
number of days related to single audit.
The increase from fiscal year 2020 fees are mainly due to new GASB’s, increased reporting
requirements, increased programs/activities within the City and increased audit requirements.
We appreciate this opportunity to continue to be service to you. If you have any questions, please
contact us immediately.
Sincerely,
Scanlon and Associates, LLC
Thomas J. Scanlon Jr., CPA
Scanlon and Associates, LLC