23B-014 (3) a3?3-ii/
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f Q l C F Ford /1
, • , \,
J Gillen
JUL - 1 2005 !
Architects,Inc.
DF' (` ?Jill
tI N �060
N^^ t"'' y 01 409 Main Street
MEMORAND UM Amherst,MA 01002
Tel 413-253-2528
Fax 413-256-1553
fgaoffice@fordgillen.com
Kathleen E.Ford,AIA
William V.Gillen,AIA
RE: DPW Barns Roof
SUBJECT: Pre-construction Conference
PRESENT: Brett Jacobus, Greg Kochan (City of Northampton), Steve&Peter Ruszala
(Independent Roofing), Bill Gillen (FGA)
DATE: 6/22/05
JOB NO.: 2009
1. The scope of work was reviewed and all alternates taken.
2. Peter requested a list of the bid results. Bill Gillen will send a copy of the bid tabulation that he
made at the bid opening.
3. Independent works with Waste Mangement and will be placing containers probably at the
northeast/northwest corner of the building. Approximately nine 30 yd. dumpsters are expected.
Brett asked that the skylights be put in a separate dumpster from the roofing materials.
4. Insulation will be delivered on 6/29 or 6/30 along with rolls of roofing. This will be hoisted at
that time onto the lower roof using a crane from Harold's.
5. It is expected to start in earnest July 1 and be completed by September 1.
6. There will be weekly meetings at 8:00 a.m. on Wednesdays at the DPW conference room.
Either Greg or Brett will attend the job meetings along with a repsentative from DPW.
7. Hours of operation: Start time is 7:00 a.m. In July, especially during rip off, workers may
arrive as early as 6:00 a.m.
8. Parking: It is expected that the DPW will be able to reserve an area for Independent's trucks
(4-5 will be on the job).
9. Clearing around and within the building: At the next meeting Independent will advise as to
where they will start and what areas they need cleared for that day.
10. Brett will provide the name of the contact person at DPW for daily coordination of work and
where they will need to work. (Michael Antosz 587-1570 ext. 115)
11. First work: Roof framing the skylight openings from inside on a sizzor lift. This will require
that the contractor be given space inside to get at that day's work.
12. Phone numbers for Independent:
Peter Ruszala 413-530-4294 (cell)
Steve Ruszala 413-348-3213 (cell)
Office: 413-568-5208 (early and late hours)
13. Independent Roofers will provide their own Sani-can.
14. Brett noted that on the heels of the work in the skylight, Brett's electricians will be providing
additional lighting in the barn to replace the natural light lost.
15. We reviewed the time and details of payment. The pay requisitions will be reviewed informally
with Greg then given to Bill Gillen who will review, approve and forward to Brett for payment.
It is expected that the maximum time will be 30 days.
16. I requested that a blank pay requisition which will show the schedule of values be submitted so
that it can be approved well in advance of the first requisition which is expected around July 1.
GvGC A14 tL,
William V. Gillen
RJ;2009memo 6-21
Email:: Brett Jacobus, Tony Patillo(City of Northampton)
Steve&Peter Ruszala(Independent Roofing)
c&i9
Ford
b) -ECEF" 11
Architects,Inc
.; AUG - 1 2005 I IL) 09 Main Street
MEMORANDUM 1 herst,MA 01002
el 413-253-2528
DEPT OF BUILDING INSPECTIONS ax 413-256-1553
N0R7i-0.'�'TON,MA 01060
gaoffice@fordgillen.com
Kathleen E.Ford,AIA
William V.Gillen,AIA
RE: DPW Barns Roof
SUBJECT: Job Meeting
PRESENT: Steve Ruszala(Independent Roofing), Richard Scott(DPW), Greg Kochan(City of
Northampton), Bill Gillen (FGA)
/11°b° DATE: 7/27/05 8 a.m.
JOB NO.: 2009
1. Permit has been issued and given to Richard who will post it on the bulletin board.
2. Plywood and miscellaneous lumber will be delivered tomorrow. Construction will begin in
earnest on Monday or Tuesday depending on the weather.
3. Pay Requisition No. 2 will be issued tomorrow for the lumber materials delivered to the job site
tomorrow.
4. Steve checked with ATC about the disposal of the encapsulated flashing. The removal work
shall be done with axes and choppers--no saws nor dust created. This material will be put into
a separate dumpster from the regular waste and sent to the dump.
5. Steve asked Greg to look into getting his bid deposit returned and the status of payment on Pay
Requisition No. 1.
6. Richard said that newspaper and historic commission folks have been coming by the building
asking questions about the removal of the skylight and the"free light" they provide. Questions
are referred to Brett. Bill checked the cost of replacing the 23 skylights which, according to the
Means Estimating Guide,would cost about$150,000 to replace.
7. Work to date: Removal of the dust-covered flat glass panels under each skylight which,
incidentally, greatly brightened the garage.
8. Next meeting: Wednesday, August 3, 2005, at 8:00 a.m.
tvt(1J) LL
William V. Gillen
RJ;2009\Mtg.7-27
Email:: Brett Jacobus, Tony Patillo (City of Northampton)
Steve& Peter Ruszala(Independent Roofing)
Wayne King(Structural Engineer).
(72
rt C
1 1
7' Ford
U u' AUG 2 9 2005
Gillen
DEPT OF BI!ItD!NG INSPECTIONS
N^R''+' •.'104,MA 01060 Architects, Inc.
409 Main Street
MEMORANDUM Amherst,MA 01102
Te1413-253-252:
Fax 413-256-155;
fgaoffice@fordgi len.com
Kathleen E.Ford ALA
William V.Gille ,AIA
RE: DPW Barns Roof
SUBJECT: Job Meeting#7
PRESENT: Peter Ruszala(Independent Roofing),Greg Kochan (City of Northampton), Ric and
Scott(DPW), Bill Gillen (FGA)
DATE: 8/24/05 8 a.m.
JOB NO.: 2009
OLD BUSINESS:
1. Plywood and miscellaneous lumber will be delivered tomorrow. Construction will begin 'n
earnest on Monday or Tuesday depending on the weather.
8/3: Construction will begin 8/4/05 with 7 or 8 roofers.
8/10: Construction continuing with 7 or 8 roofers.
8/17: Construction continuing with 10 roofers now.
8/24: Construction continues with 9-10 roofers.
5.1. Ned Huntley reported that the skylights cannot be sent to the Northampton landfill becau e
they contain recycling materials(metal &glass). Arrangements have been made to send hem
to Kramer of Greenfield at no charge.
8/17: The dumpster has not been filled with any new skylights yet.
8/24: Second dumpster went to Greenfield,no problem. There will be one more.
5.4 Peter estimated that he was 25%done with membrane covering of the roof.
8/17: Now 60% complete with the membrane.
8/24: Peter will be 100%complete with the membrane by 8/26/05.
5.5 There is approximately 300 s.f. of planking replacement at a unit price of$5/sq. ft. If we
continue at this rate, a cost of$1,000 above and beyond the contract price will be incurre for
roof decking replacement.
8/17: We're now at 500 s.f. of planking replacement(300 s.f. above the contract).
8/24: Additional planking replacement on the lowest roof was discovered to be 3"plank,
therefore,another'/4"plywood is needed. Peter requested$7.50/s.f. in lieu of the $5/s.f. n the
contract for the 2"plank. This was agreed to by Bill Gillen.
5.6 Peter noted that we should replace the fascias. FGA will make a recommendation on the
fascia material and whether it should be lx6 or 2x6 treated.
8/17: FGA will recommend a paint maintenance-free fascia. James Hardy XLD 1"thick pre-
finished. White. 1"x 5-1/2"x 10' lengths. Shall be installed with stainless steel screws or a
PVC material, such as Nestek.
8/24: It appears that a little fascia replacement will be necessary. That which is done wi 1 be
largely covered by the Sarnafil metal fascia. Any new fascia installed must be back and face
primed, and will be fabricated from lx6 pine.
-2-
5.7 We discussed the means of beam repair and the need to use a two part epoxy glue for glu ng in
the replacement wood where rot has been removed.
8/17: Beam repair has been successfully done using 2 part epoxy 3M DP-100.
8/24: Beam repairs have proceeded uneventfully except for one beam(31' span, 6"x 13')on
the lower roof that was rotten on the side. It was sistered with the 2x6 in addition to the i•p
being cut down 4" and replaced.
5.9 After the meeting I found a source of epoxy glue in Connecticut: Binding Source(1-800 249-
3333). I spoke with Jeff whose product is DP 100 that comes in 200 ml tubes. An appli.ator
gun and replacement tips must be purchased. This glue has a 20 minute pot life.
Wayne King noted that the Sika Co. also makes an epoxy for bearing structural wood. T i is
information was subsequently relayed to Peter.
8/17: Approximately$1,100 was spent on the 2 part epoxy glue materials.
8/24: Greg will ask Brett if Northampton would prefer to keep the extra case of epoxy gl e
materials(about$315/case), or not. Greg will also inquire to the shop life of the material. The
glue applicator will be the property of the city of Northampton when the project is compl-te.
NEW BUSINES
7.1 Discussed the need for new lighting with Scott. It was confirmed that only one bay is us..d for
repairs and perhaps that bay should have more lighting than the others. Another issue rai.ed:
when a big truck backs into the dark storage barn,the contrast is so great they cannot see
(similar to the way lighting in tunnels is needed at the entrance to reduce the contrast).
7.2 Peter asked if 1"copper bars can be substituted in lieu of the brass bars on the contract
drawings. Gillen will check and respond. Answer: yes.
Next meeting: Wednesday, August 31,2005, at 8:00 a.m.
Gt4C QQLL..,,
William V. Gillen
RJ;2009\Mtg. #7
Email:: Brett Jacobus, Tony Patillo, Greg Kochan(City of Northampton)
Steve& Peter Ruszala(Independent Roofing)
Wayne King(Structural Engineer)
Ford
Gillen
Architect Inc.
409 Main Street
MEMORANDUM Amherst,MA 0100
Tel 413-253-2528
Fax 413-256-1553
fgaoffice@fordgille .com
Kathleen E.Ford,A A
William V.Gillen, IA
RE: DPW Barns Roof
SUBJECT: Job Meeting#8
PRESENT: Peter Ruszala(Independent Roofing), Greg Kochan(City of Northampton), Richa d
Scott(DPW), Bill Gillen(FGA)
DATE: 8/31/05 8 a.m.
JOB NO.: 2009
OLD BUSINESS:
1. Plywood and miscellaneous lumber will be delivered tomorrow. Construction will begin in
earnest on Monday or Tuesday depending on the weather.
8/3: Construction will begin 8/4/05 with 7 or 8 roofers.
8/10: Construction continuing with 7 or 8 roofers.
8/17: Construction continuing with 10 roofers now.
8/24: Construction continues with 9-10 roofers.
8/31: The membrane is 99% complete. Construction when it recommences(it's raining
today)will commence with two or three mechanics now. Remaining to be done is a 20' len: h
of vertical wall between the high and the low roof.
5.1. Ned Huntley reported that the skylights cannot be sent to the Northampton landfill because
they contain recycling materials(metal &glass). Arrangements have been made to send th=m
to Kramer of Greenfield at no charge.
8/17: The dumpster has not been filled with any new skylights yet.
8/24: Second dumpster went to Greenfield, no problem. There will be one more.
8/31: Dumpsters off the site. The ground will be cleaned up where they were.
5.5 There is approximately 300 s.f. of planking replacement at a unit price of$5/sq. ft. If we
continue at this rate, a cost of$1,000 above and beyond the contract price will be incurred .r
roof decking replacement.
8/17: We're now at 500 s.f. of planking replacement(300 s.f. above the contract).
8/24: Additional planking replacement on the lowest roof was discovered to be 3"plank,
therefore, another 3/4"plywood is needed. Peter requested $7.50/s.f. in lieu of the $5/s.f. in he
contract for the 2"plank. This was agreed to by Bill Gillen.
8/31: Peter will submit a change order for plank and beam replacement/repair at the next j•b
meeting. This work is now completed.
•
5.6 Peter noted that we should replace the fascias. FGA will make a recommendation on the
fascia material and whether it should be 1 x6 or 2x6 treated.
8/17: FGA will recommend a paint maintenance-free fascia. James Hardy XLD 1"thick e-
finished. White. 1"x 5-1/2"x 10' lengths. Shall be installed with stainless steel screws o a
PVC material, such as Nestek.
8/24: It appears that a little fascia replacement will be necessary. That which is done will •e
largely covered by the Sarnafil metal fascia. Any new fascia installed must be back and fa.e
primed, and will be fabricated from lx6 pine.
8/31: It was agreed to replace the fascia that's in bad shape on the north gable with a new one
which will be primed all four sides. It will be used as blocking to block out the Sarnafil metal
fascia and therefore hidden from sight.
5.9 After the meeting I found a source of epoxy glue in Connecticut: Binding Source(1-800-2 9-
3333). I spoke with Jeff whose product is DP 100 that comes in 200 ml tubes. An applica or
gun and replacement tips must be purchased. This glue has a 20 minute pot life.
Wayne King noted that the Sika Co. also makes an epoxy for bearing structural wood. Thi
information was subsequently relayed to Peter.
8/17: Approximately $1,100 was spent on the 2 part epoxy glue materials.
8/24: Greg will ask Brett if Northampton would prefer to keep the extra case of epoxy glu-
materials(about$315/case), or not. Greg will also inquire to the shop life of the material. he
glue applicator will be the property of the city of Northampton when the project is complet .
8/31: Greg asked Peter to go ahead and return the full case of epoxy glue.
NEW BUSINESS
8.1 I suggested to Greg, and he agreed,that we should prepare an SK for downspout protectors on
the east side of the building where the trucks park up against the building. This will reduc=the
possible damage done by trucks and snow plows banging into the downspouts.
8.2 Gutter shop drawings were submitted. I asked the downspout also be submitted.
8.3 I noted that the gutters are formed-up independent gutters separated by approximately 1"s, as
to provide the necessary expansion and contraction.
Next meeting: Wednesday, September 14, 2005, at 8:00 a.m.
GvC G-A)‘L L.
William V. Gillen
RJ;2009\Mtg. #8
Email:: Brett Jacobus, Tony Patillo, Greg Kochan(City of Northampton)
Steve&Peter Ruszala(Independent Roofing)
Wayne King(Structural Engineer)
oz iv
Ford
----"- 1 Gillen
D) Architects, lnc.
�' SEP 19 2C05 Main Street
\\ -\"L_ ±PEC : 2
MEMORANDUM 0106
fgaoffice@fordgille .com
Kathleen E.Ford, IA
William V.Gillen, IA
RE: DPW Barns Roof
SUBJECT: Job Meeting#9
PRESENT: Peter Ruszala(Independent Roofing),Greg Kochan (City of Northampton), Rich.rd
Scott(DPW), Bill Gillen (FGA)
DATE: 9/14/05 8 a.m.
JOB NO.: 2009
OLD BUSINESS:
1. Plywood and miscellaneous lumber will be delivered tomorrow. Construction will begin in
earnest on Monday or Tuesday depending on the weather.
8/3: Construction will begin 8/4/05 with 7 or 8 roofers.
8/10: Construction continuing with 7 or 8 roofers.
8/17: Construction continuing with 10 roofers now.
8/24: Construction continues with 9-10 roofers.
8/31: The membrane is 99%complete. Construction when it recommences(it's raining
today)will commence with two or three mechanics now. Remaining to be done is a 20' len: h
of vertical wall between the high and the low roof.
9/14: Membrane comple. It was noted that the Sarnafil metal stop was installed on the gab e
ends; copper work will be installed starting tomorrow and be completed in a week.
5.5 There is approximately 300 s.f. of planking replacement at a unit price of$5/sq. ft. If we
continue at this rate, a cost of$1,000 above and beyond the contract price will be incurred .r
roof decking replacement.
8/17: We're now at 500 s.f. of planking replacement(300 s.f. above the contract).
8/24: Additional planking replacement on the lowest roof was discovered to be 3"plank,
therefore, another'/4"plywood is needed. Peter requested $7.50/s.f. in lieu of the$5/s.f. in he
contract for the 2"plank. This was agreed to by Bill Gillen.
8/31: Peter will submit a change order for plank and beam replacement/repair at the next jo
meeting. This work is now completed.
9/14: One change order covering all the beam work and planking replacement will be
submitted next week by Peter to Bill.
5.9 After the meeting I found a source of epoxy glue in Connecticut: Binding Source(1-800-24'-
3333). I spoke with Jeff whose product is DP 100 that comes in 200 ml tubes. An applicatir
gun and replacement tips must be purchased. This glue has a 20 minute pot life.
Wayne King noted that the Sika Co. also makes an epoxy for bearing structural wood. This
information was subsequently relayed to Peter.
8/17: Approximately$1,100 was spent on the 2 part epoxy glue materials.
8/24: Greg will ask Brett if Northampton would prefer to keep the extra case of epoxy glue
materials(about$315/case), or not. Greg will also inquire to the shop life of the material. he
glue applicator will be the property of the city of Northampton when the project is complet .
8/31: Greg asked Peter to go ahead and return the full case of epoxy glue.
9/14: Peter delivered to Greg the glue gun and what was left of the opened case of epoxy g ue.
8.1 I suggested to Greg, and he agreed,that we should prepare an SK for downspout protectors on
the east side of the building where the trucks park up against the building. This will reduc-the
possible damage done by trucks and snow plows banging into the downspouts.
9/14: Ed Button of Northampton DPW will be installing bollards at the base of the new
copper downspouts.
8.2 Gutter shop drawings were submitted. I asked the downspout also be submitted.
9/14: Downspouts and their connectors have been submitted and were returned to Peter to•ay
"approved as corrected."
8.3 I noted that the gutters are formed-up independent gutters separated by approximately 1"s• as
to provide the necessary expansion and contraction.
9/14: Gutters will be furnished with built-in expansion joints.
Next meeting: Wednesday, September 28, 2005, at 8:00 a.m. Bill Gillen will be out of town
9/21//05.
♦
William V. Gillen
RJ;2009\Mtg. #9
Email:: Brett Jacobus,Tony Patillo,Greg Kochan(City of Northampton)
Steve& Peter Ruszala(Independent Roofing)
Wayne King(Structural Engineer)
Ford
Gillen
j Architects, Inc.
1 l Ir� C '� _ 1J LS , 409 Main Street
�MEMORANDUM Amherst,MA 01002
I
1 ` Tel 413-253 2528
L' OCT - 5 2005 Fax 413-256-1553
fgaoffice@fordgillen.com
DEPT OF BUILDING INSPECTIONS Kathleen E.Ford,AIA
N0R`NA"PION,MA 01060 William V.Gillen,AIA
RE: DPW Barns Roof
SUBJECT: Job Meeting#10
PRESENT: Greg Kochan (City of Northampton), Sheet metal foreman, Bill Gillen (FGA)
DATE: 9/28/05 8 a.m.
JOB NO.: 2009
OLD BUSINESS:
1. Plywood and miscellaneous lumber will be delivered tomorrow. Construction will begin in
earnest on Monday or Tuesday depending on the weather.
8/3: Construction will begin 8/4/05 with 7 or 8 roofers.
8/10: Construction continuing with 7 or 8 roofers.
8/17: Construction continuing with 10 roofers now.
8/24: Construction continues with 9-10 roofers.
8/31: The membrane is 99% complete. Construction when it recommences (it's raining
today)will commence with two or three mechanics now. Remaining to be done is a 20' length
of vertical wall between the high and the low roof.
9/14: Membrane complete. It was noted that the Sarnafil metal stop was installed on the gable
ends; copper work will be installed starting tomorrow and be completed in a week.
9/28: Work is expected to be completed the week of 10/3/05.
5.5 There is approximately 300 s.f. of planking replacement at a unit price of$5/sq. ft. If we
continue at this rate, a cost of$1,000 above and beyond the contract price will be incurred for
roof decking replacement.
8/17: We're now at 500 s.f. of planking replacement(300 s.f. above the contract).
8/24: Additional planking replacement on the lowest roof was discovered to be 3"plank,
therefore, another'/4"plywood is needed. Peter requested $7.50/s.f. in lieu of the $5/s.f. in the
contract for the 2"plank. This was agreed to by Bill Gillen.
8/31: Peter will submit a change order for plank and beam replacement/repair at the next job
meeting. This work is now completed.
9/14: One change order covering all the beam work and planking replacement will be
submitted next week by Peter to Bill.
9/28: Change Order No. 1 ($9,589.18)was submitted and approved by Gillen.
8.1 I suggested to Greg, and he agreed,that we should prepare an SK for downspout protectors on
the east side of the building where the trucks park up against the building. This will reduce the
possible damage done by trucks and snow plows banging into the downspouts.
9/14: Ed Button of Northampton DPW will be installing bollards at the base of the new
copper downspouts.
8.2 Gutter shop drawings were submitted. I asked the downspout also be submitted.
9/14: Downspouts and their connectors have been submitted and were returned to Peter today
"approved as corrected."
9/28: It was noted that downspouts were soldered in place. At$1/lb. scrap value downspouts
might have been pulled off the wall and scrapped by vandals.
NEW BUSINESS
10.1 After the meeting we toured the building and noted the gutters have been installed on the west
and are being installed on the east side.
10.2 The lighting in the repair bay was quite bright and claimed to be very good by the mechanics.
10.3 Work to be done besides the gutters is installing the ladder and the walk path on the roof, and
to submit the roof guarantee.
10.4 It was noted that the 60-day retainage period has begun and will be completed the end of
November at which point the retainage will be due the roofer.
10.5 Next meeting: Wednesday, October 5, 2005, at 8:00 a.m. We will prepare a preliminary
punch list on that day.
LgGsU1LL,
William V. Gillen
RJ;2009\Mtg. #10
Email:: Brett Jacobus, Tony Patillo, Greg Kochan (City of Northampton)
Steve&Peter Ruszala(Independent Roofing)
Wayne King(Structural Engineer)
Ford 513---jL)
Gillen
Architects, Inc.
1} NOV - 4 2005 L . 409 Main Street
i Amherst,MA 01002
J Tel 413-253-2528
MEMORANDUM DEFT OF
_ N PTY'R '.l N INSPECTIONS
nnM''' 1060 Fax 413-256-1553
fgaoffice@fordgillen.com
Kathleen E.Ford,AIA
William V.Gillen,AIA
RE: DPW Barns Roof
SUBJECT: Building tour
PRESENT: Greg Kochan(City of Northampton), Peter Ruszala(Independent), Bill Gillen(FGA)
DATE: 11/2/05 8 a.m.
JOB NO.: 2009
1. The roof from the ground up appeared complete. We set a ladder up to walk the roof and found
it too slippery to do this day.
2. Items not done, according to Peter: Ladder to be installed.
3. We discussed the possibility of snow sliding off the roof and agreed that it would be a good
idea to install a test section with 4x4 ribs designed to prevent the snow from sliding. Ford
Gillen will prepare a sketch adding ribs to two bays on the east facing slope as a test for this
year so that if snow sliding is a problem, we will at least have the assurance that we know how
to correct it. The technique involves installing 4x4s and bolting them to the roof in a herring-
bone pattern to permit drainage, but no snow slippage. The 4x4s are then covered over and
flashed with Sarnafil.
4. Warranty is required from Sarnafil.
5. We will meet again after the warranty is received and the ladder has been installed.
•
William V. Gillen
RJ;2009\site visit
Email:: Brett Jacobus, Tony Patillo, Greg Kochan(City of Northampton)
Steve&Peter Ruszala(Independent Roofing)