31D-261 Project Meeting Minutes 161130 (1)The Office ofP E T E R F R O T H I N G H A MRegistered Architect181 Main Street, Suite OneNorthampton MA 01060USA413 585 591030-Nov-16M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U MRe: 79 Masonic Street OfficesSubject: 30 November 2016 Project Meeting MinutesPresent: Name:Organization:Initials:Dan BergerRAPS Real EstateDBDonald TeagnoTCIDT1Eli Thorne-ThomsenTCIETTPeter FrothinghamPFRAPFITEM DESCRIPTIONACTIONPERSONOLD BUSINESS:OLD BUSINESS:OLD BUSINESS:OLD BUSINESS:32PF reviewed meeting with Rachel Lindsay, landscape designer. DB indicated they expect proposals from her first thing next week.DB to coordinate with PF, TCI DB32.1DB indicates Rachel will contact PF with questions. DB will inform Rachel that new parking surface is currrently asphalt to be installed in October, and that non-paved areas are scheduled to receive 4-6" of loam and contractors seed to stabilize then also. If Rachel needs other subsurface prep, we need to know in hext month.DB to contact Rachel.DBPage 1 of 4
32.2DB updated progress. Rachel and he are meeting with Church tonight, DB requests PF provide drawing to facilitate discussion. Agreement to install drainpipes as Rachel indicates. DB expects proposal in a few weeks. TCI reminds paving and seeding is scheduled for this month.DB to prompt Rachel to provide proposal including scope of work for fall soil prep soon. PF to provide site drawing requested, and forward drain pipe drawing to TCI. TCI to install drainpipes.DB, PF, TCI32.3Church is considering revising its plan for stair. More detailed drawings and specs are needed from Rachel. PF inquired if Rachel is including cost estimate in her proposal. ETT requests Rachel meet directly with site contractor. DB requests PF help Rachel's process.Rachel to provide needed info and meet with site contractor, ETT & PF on site. If Rachel is not providing cost estimate, TCI and site contractor need detailed info from which to prepare quote.Rachel, Site contractor, ETT, PF32.4Agreement to leave most of sitework to Spring. Paving and walkways as planned, except no connection to City sidewalk past front porch walkway until spring; provide stone slab as temporary walking surface. Leave north and east areas as is. Cover areas along west frontage with hay for the winter. Entry yard (bounded by asphalt walkways and building) to receive amended soil and wildflower mix per Rachel's recommendations.TCI to provide.ETT32.5Clarification that west frontage including planter bed also receive amended soil only, and Rachel will provide seed and early bulbs.PF to call DPW for update on catchbasin repair. PF46ETT reports that electrician wants to select exterior fixtures soon.PF to schedule meeting with RA PF46.1PF meeting with RA on semi weekly basis providing basis-of-design cuts for Rich to respond to. PF reported that RA says electrical inspector is requiring upgrade of service drop to commercial grade.OngoingPF, RA46.2 Final selections still ongoing.PF to circulate memo, capturing in one place basis of design selections, to Anna and Rich.PF46.3 Awaiting fixture selections from RA. RA to provide.RA60JC requested drinking fountain for upstairs hall from which to refill water bottles. PF noted similar could be provided at kitchenette and avoid egress issues in hall. Agreement to do so.PF to distribute selection.PFPage 2 of 4
60.1PF requested cut sheet from plumber for kitchen sink and faucet to coordinate selection with.TCI to provideETT62Anna requests installation of mailbox cubbies on each floor, ETT has info.TCI to provideETT62.1ETT requests dimensional information for second floor installation.AGD to provideAGD65DT1 provided estimate to insulate basement walls instead of basement ceiling. Upcharge appears to be about $2500. DB asks for recommendation. PF, citing Chuck Miller having stated he'd accept doing the best we could without meeting every detail of energy code, recommends insulating walls even if infeasible to insulate floor. All agree. RAPS to decide within 2 weeks. DB, JC65.1 DT1 reviewed options, TCI needs prompt decision.RAPS to decide by end of today. (subsequent confirmation to (subsequent confirmation to (subsequent confirmation to (subsequent confirmation to insulate walls, not basement ceiling.)insulate walls, not basement ceiling.)insulate walls, not basement ceiling.)insulate walls, not basement ceiling.)DB, JC68Coordination of construction schedule and move in schedule reviewed. Noting furniture delivery on Jan 12-13; agreement to arrange movers for long weekend of Jan 14-16.RAPS to schedule.RAPS68.1DB confirms office move is scheduled for MLK weekend, January 14-16NoneClosed69JC confirms conference table orientation is rotated 90 deg. from original layout. PF requested ceiling track change accordingly, with a 3' extention from existing power box running east and one running west.TCI to revise.RA, ETT69.1RA requests pendant lamp selection for over confernce table from RAPS so that fixtures can be ordered.DB will confirm selection with JC. DB, JCNEW BUSINESS:NEW BUSINESS:NEW BUSINESS:NEW BUSINESS:70Status Update: asphalt and planting beds complete; exterior painting nearing completion; platform lift delivered; interior trim, spiral duct installation, interior painting under way; upstairs cabinets installed.NoneClosedPage 3 of 4
71PF apologised for insufficiently clear site plan noting planting bed south of walkway to new entry is paved instead. PF requested rock or stone (at least 4" tall on uphill side) for a distance of at least 5' in this area to direct pedestrians around steep slope. Agreed.TCI to provideETT, DT172PF requested, when parking spaces are lined, a wide line be applied to the curb to locate change in elevation for pedestrians. Agreed.PF and ETT to review after meeting. ETT, PF73 Draft Pay Req being prepared for PF review on Friday. PF to review, TCI to follow up with final Monday. PF, LG74PF noted Luciene requested revisions to IT room in basement, requests Luciene's diagram to review.DB to follow up.DB75ETT ask for review of trim details at stair, lift, and reception steps.PF to meet w/ ETT after meeting. ETT, PF76 ETT asks for quantity of roof ventilators to be provided. PF to review and provide.PF77PF reviewed with duct wizard diffuser locations, and agreed not to raise ducts to ceiling in offices 202, 203 to avoid conflict with electrical boxes installed in path.NoneClosed78Microwave and refrigerator installation reviewed. DB to confirm with Nora what provisions can be made for microwave.DB to follow up. (subsequent determination to provide shelf (subsequent determination to provide shelf (subsequent determination to provide shelf (subsequent determination to provide shelf on which countertop style microwave will sit.)on which countertop style microwave will sit.)on which countertop style microwave will sit.)on which countertop style microwave will sit.)DBNEXT MEETING:NEXT MEETING:NEXT MEETING:NEXT MEETING:14 December 16, 9am at 79 Masonic StreetPlease bring to the architect's attention errors or omissions in these minutes by replying all to this email within 48 hours.cc: Joe CurranDan BergerAnna Gilbert-DuveneckRachel LindsayDon TeagnoLou GallinaroEli Thorne-ThomsenDavid TynanBrandt Stahalski [EWS Plumbing and Heating] Rich AdamsPeter FrothinghamLouis HasbrouckPage 4 of 4