31D-261 Project Meeting Minutes 160824The Office ofP E T E R F R O T H I N G H A MRegistered Architect181 Main Street, Suite OneNorthampton MA 01060USA413 585 591025-Aug-18M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U MRe: 79 Masonic Street OfficesSubject: 24 August 2016 Project Meeting MinutesPresent: Name:Organization:Initials:Joseph CurranRAPS Real EstateJCDan BergerRAPS Real EstateDBDonald TeagnoTCIDT1Eli Thorne-ThomsenTCIETTPeter FrothinghamPFRAPFITEM DESCRIPTIONACTIONPERSONOLD BUSINESS:OLD BUSINESS:OLD BUSINESS:OLD BUSINESS:1 Schedule of Values distributed, allowances explained.RAPS to review and confirm acceptance of contract amount. TCI will prepare contract and submit to RAPS for signature next week. TCI also to sumit invoice next week for preconstruction services.RAPS, TCI1.1DT reviewed the cost history between the previous estimate and the contract amount. No exceptions taken, possible deducts identified, such as not replacing existing roof on main building.RAPS to sign contract with TCI RAPS, TCI1.2RAPS feel not confident of their understanding of all the issues in the contract. PF noted he has circulated notes on contract previously, offer to recirculate.PF to resend previous email to RAPS & TCI ClosedPage 1 of 6
3Shop Drawing submittals reviewed. PF requests Mecanical and Electrical submittals for coordination purposes, in particular shop drawing indicating sizes of ductwork runs in chases and along ceilings.TCI to provideTCI3.1BS reviewed bathroom fixtures (no ADA needed on 2nd floor) and ductwork layout, confirming vertical runs fit in chase allowed. Notes if existing wood floor finish is used, EWS would adapt ductwork serving first floor to existing grilles. Decision to provide return duct rough only in IT Equip 105.1, and add through-wall fan on reverse thermostat to dump excess heat from IT Equip to Stair 2. No supply duct at this time, use corridor air for make up supply.PF to follow up with Valley Communications and IBS to get heat output of equipment and upper temperature limit.PF3.2PF contacted Valley Communications, learned that they need confirmation of equipment selections from C&B in order to provide heat output.. JC unaware of selections, Chris discussed options with C&B, agreement to wait until DB returns. General agreement that last three months of inconclusive progress now begins to cause delay. RAPS requests that TCI & RA coordinate with low-voltage and telecommunications provider directly, asks if Normandeau Communications might be an option. RA offers that they have worked successfully with them previously. Agreement to work with Normandeau, IBS to continue for IT, Tracy is contact there.RAPS to contact Valley Communications. TCI & RA to contact Normandeau Communications. RA to coordinate low voltage and telecommunications with Normeandeau and Jen and Lucien at C&B, and collectively mark up sheet A2.5 to create Tel/Data Plan.Closed5IT update: no information has been provided on cooling load requirements. Agreement to provide, in additon to AC supply and return ducts to IT closet, bathroom fan on reverse thermostat to dump excess heat from IT Equip 105.1 to Stair 2 if air temperature rises too high.IT contractor to provide maximum allowable ambiant temperature in IT Equip 105.1RAPS5.1 See Item 3.1IT contractor to provide maximum allowable ambiant temperature in IT Equip 105.1ClosedPage 2 of 6
8Light fixtures selection still to be finalized. PF and RA to coordinate. RA notes much but not all existing wire coating is old and deteriorating, wiring to be replaced. RAPS confirm that wiremold is acceptable in locations where fishing new wires is impractical.PF to send sheet A2.5 to RA for background use. PF8.1PF provided backgrounds. PF and RA need to finalize fixture selections.PF and RA to follow up.PF, RA8.2 Plan revisions effect lighting layout, PF to revise RCPs.PF, AGD, RA and someone from C&B to walkthrough middle of next week to mark out locations.PF,AGD, RA,??11TCI asks what to do with removed lighting fixtures. RAPS to tag fixtures they wish to save, after which TCI will dispose of remaining.RAPS to select desired fixtures by 20 July. RAPS11.1JC indicates desire to reused selected existing fixtures stored in Closet 111. RA to review and rewire fixtures as required. Anna to review fixtures and make recommendation for locations.Closed14Insulation of existing exterior walls discussed. Existing walls are braced frame with brick infill construction, with maybe 1" cavity between brick and interior plaster. DB requests TCI prepare a quote to provide insulation, for submittal to gas company for incentive review.TCI to review options, make recommendation including cost, for next project meeting.TCI14.1DT1 reviewed scope of work for a deep energy retrofit, removing plaster, removing and salvaging trim on exterior walls, removing masonry infill, removing portion of ceiling adjacent to exterior walls, foaming in polyurethane insulation for thermal resistance and air sealing, installing new gypbd interior finish and reinstalling trim; as well as scope of work to insulate and air seal attic, and scope of work in the basement. Conservative estimate is $80K, maybe less. JC asked if there were less comprehensive alternatives.PF to follow up with CET to determine what qualifies for incentives and rebates, and how much. Also review alternatives such as adding insulation to the exterior instead of witin the walls.PFPage 3 of 6
14.2TCI prepared estimates for 4 zone system and no additional insulation, deep energy retrofit and 2 zone system, and middle ground approach to add insulation to the interior face of exterior walls. CET indicates that up to 50% of insulation material and labor expense is reimbursed, nothing for windows. Universal concern that Chuck Miller will not approve middle ground approach as complaince alternative.PF to develop sketches and meet with Chuck Miller to determine acceptability. If acceptable, TCI to provide more detailed cost estimate. If not acceptable, agreeement to revise HVAC to 4 zone system.PF14.3ETT & PF met with Chuck Miller who accepted partial approach, noting this was a remodel and acknowleging impossibility of continuous air barrier. PF reviewed circulated comparative heat loss spreadsheets. Agreement to proceed with at least adding insulation to walls, probably removing and insulationg trrims as well, pending final cost estimate from TCI. TCI to provide cost estimate for options 2 & 3 by Wednesday 31 Aug.DT219LG requested room finish schedule and door hardware schedules. DT2 notes door handset count has increased, we have more doors. RAPS indicate they do not need locking interior doors. PF clarifies we don't need lever sets on utility closets public won't use.PF to provide this week.PF19.1Schedule reviewed; approved, including agreement to refinish existing wood floors in original front building including in halls and stairs. C&B will use carpet runners in traffic areas. Other floors to receive carpet tile.Anna to provide final paint selections. ADG20TCI notes existing floors are in surprisingly good shape allowing alternate to delete some carpet and refinish floor instead. Acoustic consequences reviewed. Agreement to consider. TCI and RAPS to tour rooms at end of meeting to finalize decision.Closed24PF requested Anna be included in Project Meeting minutes distribution to facilitate coordination. Agreed.PF to add ADG to distribution. Closed25RA asked for clarification if exterior walls and first floor ceiling were to be refinished, allowing his crews to open access. Agreement that first floor celing will be refinished, and RA has open access there. No conclusion on exterior walls pending insulations decisions. Refer to Item 14AllPage 4 of 6
26JC requests small gas insert in existing fireplace in Conference Room 118. Discussion concludes existing chimney possibly could be relined and new roof cap added above roof.PF to select insert, TCI to provide cost estimate PF, TCI26.1PF pointed out that fire box behind decorative front has been bricked in about 8" back, and and flue above also. Apparently chimney was cannibalized for flue from basement. Agreement not to pursue further.NoneClosed27DT reviewed FO Log. Item 1 declined. Items 4,5,7,9,11 approved. Others remain open.TCI to include in Change Order #1 ClosedNEW BUSINESS:NEW BUSINESS:NEW BUSINESS:NEW BUSINESS:28Project Update: Demo completed; addition fraomed up including 1hr wall on exterior of east wall; roof membrane is on; subtrades begin their rough in next week.NoneClosed29 First Floor revisions were reviewed, all approved. NoneClosed30 Change order reviewed, signed. NoneClosed31PF asked when to expect Pay Req. Pencil Copy end of this week, final middle of next.TCI to provide, PF to review. DT1, PF32PF reviewed meeting with Rachel Lindsay, landscape designer. DB indicated they expect proposals from her first thing next week.DB to coordinate with PF, TCI DB33JC requested removal of Closet 117 and relocation of western door into Conference Room 118 to expand conference room. Discussion that wider conference table accomodates several more chairs at ends.PF to revise plans and distribute. PF34C&B request to not abandon Closet 112. Rework furnishings to allow. Agreed.PF to notify AGD. TCI to include in scope of work. PF,AGD, TCI35ETT asked for clarification on scope of work in basement to accommodate relocated IT Equip. JC reviewed the layout in place, PF to circulate drawing. PF noted dehumidifier would be recommended, discussion of where drainline could exit foundation wall onto ground outside.PF to provide drawing.PFNEXT MEETING:NEXT MEETING:NEXT MEETING:NEXT MEETING:7 Sep 16, 9am at 79 Masonic StreetPage 5 of 6
Please bring to the architect's attention errors or omissions in these minutes by replying all to this email within 48 hours.cc: Joe CurranDan BergerAnna Gilbert-DuveneckLou GallinaroDon TeagnoDavid TynanEli Thorne-ThomsenRich AdamsBrandt Stahalski [EWS Plumbing and Heating] Louis HasbrouckPeter FrothinghamPage 6 of 6