31D-261 Project Meeting Minutes 160725The Office ofP E T E R F R O T H I N G H A MRegistered Architect181 Main Street, Suite OneNorthampton MA 01060USA413 585 591025-Jul-16M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U MRe: 79 Masonic Street OfficesSubject: 25 July 2016 Project Meeting MinutesPresent: Name:Organization:Initials:Joseph CurranRAPS Real EstateJCDan BergerRAPS Real EstateDBDonald TeagnoTCIDT1Louis GallinaroTCILGDavid TynanTCIDT2Eli Thorne-ThomsenTCIETTBrandt StahalskiEWSBSPeter FrothinghamPFRAPFITEM DESCRIPTIONACTIONPERSONOLD BUSINESS:OLD BUSINESS:OLD BUSINESS:OLD BUSINESS:1 Schedule of Values distributed, allowances explained.RAPS to review and confirm acceptance of contract amount. TCI will prepare contract and submit to RAPS for signature next week. TCI also to sumit invoice next week for preconstruction services.RAPS, TCIPage 1 of 5
1.1DT reviewed the cost history between the previous estimate and the contract amount. No exceptions taken, possible deducts identified, such as not replacing existing roof on main building.RAPS to sign contract with TCI RAPS, TCI2Preliminary Construction Schedule distibuted, reviewed. Appears Substantial Completion end of Jan 17. RAPS to coordinate with Anna and IT contractors. RAPS2.1Contract Construction Schedule distributed. Discussion noting there is some float in schedule to allow for a few surprises, of opportunities to compact schedule, and possible turn of events that could extend it. Decision to remain with schedule as is.RAPS to coordinate with Anna and IT contractors. Closed3Shop Drawing submittals reviewed. PF requests Mecanical and Electrical submittals for coordination purposes, in particular shop drawing indicating sizes of ductwork runs in chases and along ceilings.TCI to provideTCI3.1BS reviewed bathroom fixtures (no ADA needed on 2nd floor) and ductwork layout, confirming vertical runs fit in chase allowed. Notes if existing wood floor finish is used, EWS would adapt ductwork serving first floor to existing grilles. Decision to provide return duct rough only in IT Equip 105.1, and add through-wall fan on reverse thermostat to dump excess heat from IT Equip to Stair 2. No supply duct at this time, use corridor air for make up supply.PF to follow up with Valley Communications and IBS to get heat output of equipment and upper temperature limit.PF5IT update: no information has been provided on cooling load requirements. Agreement to provide, in additon to AC supply and return ducts to IT closet, bathroom fan on reverse thermostat to dump excess heat from IT Equip 105.1 to Stair 2 if air temperature rises too high.IT contractor to provide maximum allowable ambiant temperature in IT Equip 105.1RAPS6RAPS confirm desire to add 3 bike hoops (6 bikes) to be included in expanded asphalt area near parking lot ramp access.PF to provide sketch, TCI to provide cost. PF, TCI6.1 PF distributed sketch last week, RAPS approved TCI to provide costTCI7Agreement to defer kitchen cabinet and door hardware decisions.PF to circulate memo with preliminary suggestions. PF7.1 PF distributed sketch last week, RAPS approved TCI to confirm selections are within allowances. TCIPage 2 of 5
8Light fixtures selection still to be finalized. PF and RA to coordinate. RA notes much but not all existing wire coating is old and deteriorating, wiring to be replaced. RAPS confirm that wiremold is acceptable in locations where fishing new wires is impractical.PF to send sheet A2.5 to RA for background use. PF8.1PF provided backgrounds. PF and RA need to finalize fixture selections.PF and RA to follow up.PF, RA9Upon review, agreement for RA to provide the code required smoke and CO detection and signalling, including preparing plans for building department submtittal. TCI confirms only gas appliance is air handler in basement, hot water heaters are electric.RA to provide.Closed10RA suggested a floor outlet in Conference 118 with low-voltage and power. RAPS agree. PF to provide sketch locating, RA to include in scope of work Closed11TCI asks what to do with removed lighting fixtures. RAPS to tag fixtures they wish to save, after which TCI will dispose of remaining.RAPS to select desired fixtures by 20 July. Closed12Upon review, agreement for RA to provide low voltage rough, including conduit in walls and under slab of first floor additon. Slab to be poured early next week.PF to write letter recommending RA provide low voltage for RAPS use. TCI to prepare estimate to include work.PF, RA, TCI13Condition of existing ceilings discussed. Second floor seems acceptable, first floor in poor condition.TCI to provide estimate to cover existing first floor ceiling with 1/2" gypbd.TCI13.1Inconclusive discussion of advantages (mask electrician cutting open to run wires) and disadvantages (increased expense)DT2 to provide estimate by Wednesday 27 July DT214Insulation of existing exterior walls discussed. Existing walls are braced frame with brick infill construction, with maybe 1" cavity between brick and interior plaster. DB requests TCI prepare a quote to provide insulation, for submittal to gas company for incentive review.TCI to review options, make recommendation including cost, for next project meeting.TCIPage 3 of 5
14.1DT1 reviewed scope of work for a deep energy retrofit, removing plaster, removing and salvaging trim on exterior walls, removing masonry infill, removing portion of ceiling adjacent to exterior walls, foaming in polyurethane insulation for thermal resistance and air sealing, installing new gypbd interior finish and reinstalling trim; as well as scope of work to insulate and air seal attic, and scope of work in the basement. Conservative estimate is $80K, maybe less. JC asked if there were less comprehensive alternatives.PF to follow up with CET to determine what qualifies for incentives and rebates, and how much. Also review alternatives such as adding insulation to the exterior instead of witin the walls.PF15Discussion of landscape, existing and final. RAPS to contact Church to see what existing plantings they desire, and to ask if C&B desired plantings could overwinter in their soil. Agreement that loam and seed will be installed during this fall, plantings to go in during spring 2017.Plants to go to Church to be selected by 20 July and removed by 27 July. RAPS to bring their landscape contractor to select plants to be relocated and reused; to be tagged by RAPS by 20 July and relocated by 27 July. Remaining plantings not to be protected.RAPS15.1 Church has taken what they desire, rest are expendable. NoneClosed16ETT notes existing post supporting second floor wall discovered when demolishing first floor wall. Post obstructs door into HCAP Bathroom 107.TCI & PF to review and recommend approach. TCI, PF16.1ETT & PF reviewed, concluding to relocate post to new wall a few feet west, between Bathroom 107 and Office 108.NoneClosed17ETT notes existing brick foundation wall between future Coats 103 and vertical lift platform discovered to be substantially deteriorated. TCI recommends removing, forming concrete wall to underside of slab in this location; then provide wood frame stub wall on top of slab to resupport construction above. All agree.TCI to provide.ClosedNEW BUSINESS:NEW BUSINESS:NEW BUSINESS:NEW BUSINESS:18ETT reviewed progress since last meeting, including completion of foundation, subsurface drainage, and backfill as well as majority of existing building demolition except for rear second floor.NoneClosedPage 4 of 5
19LG requested room finish schedule and door hardware schedules. DT2 notes door handset count has increased, we have more doors. RAPS indicate they do not need locking interior doors. PF clarifies we don't need lever sets on utility closets public won't use.PF to provide this week.PF20TCI notes existing floors are in surprisingly good shape allowing alternate to delete some carpet and refinish floor instead. Acoustic consequences reviewed. Agreement to consider. TCI and RAPS to tour rooms at end of meeting to finalize decision.TCI, RAPS21Review of paving installation relative to weather. TCI schedules rough and finish coats in October.NoneClosed22 LG issued draft copy of Payment Request PF to review.PFNEXT MEETING:NEXT MEETING:NEXT MEETING:NEXT MEETING:10 Aug 16, 1pm at 79 Masonic StreetPlease bring to the architect's attention errors or omissions in these minutes by replying all to this email within 48 hours.cc: Joe CurranDan BergerDon TeagnoLou GallinaroEli Thorne-ThomsenDavid TynanBrandt Stahalski [EWS Plumbing and Heating] Rich AdamsPeter FrothinghamLouis HasbrouckPage 5 of 5