ARUP_Phase 1B Temp Certificate of Occupancy DocsMemorandum
J:\BOS\220000\223726-00\6 REGULATING BODIES\6-04 AFFIDAVITS\PHASE 1B COMPLETION AFFIDAVITS\PHASE 1B CLOSEOUT MEMO.DOCX
Page 1 of 6Arup USA, Inc | F0.3
To Louis Hasbrouck (Northampton Building Commissioner)Date
August 13, 2013
Copies Christina Long (P+W)Reference number
223726
From Leroy Le Lacheur File reference
Subject Cutter/Ziskind House Renovation - Smith College, 79 Elm Street, Northampton, MA.
Phase 1B Closeout Conditions
New and Existing systems interface
Fire Alarm
x The new fire alarm panel is in the emergency electrical room in the basement. This panel serves the new
detectors on the kitchen/dining area of level 1, together with the entry areas for both Cutter and Ziskind
wings, and all level 1 areas North of Gridline F including dining and kitchens. It also monitors heat
detectors installed in the basement. It monitors all flow and tamper switches. This panel has smoke
detectors, CO detectors, pull stations, Ansul, water flows and tampers.
x Each existing building (Cutter and Ziskind) has an existing system that serves South of gridline F on the
first floor, and the entire second and third floors of both buildings. There are existing corridor smokes
and pull stations in these areas.
x All sleeping rooms have the existing single station smoke detectors that will remain for this coming year
but will be changed out to addressable devices during the next phase of the project.
x There are cross trips between each panel so that when one panel goes into alarm the entire building is
evacuated. The system only needs to be reset at one panel.
Fire Protection
x The existing incoming fire main and main alarm check valve remain in the Ziskind side of the basement.
A new flow switch has been added at the alarm check valve.
x A new fire main has been installed throughout the basement with a new Storz Fire Dept. connection at
the entrance to Cutter on the East side of the building. The existing Ziskind Storz connection has been
relocated slightly due to the handicap ramp. Both FDC’s are tied into the basement fire main. The fire
main feeds down each crawl space beneath each wing to re-feed the existing standpipe at the South stair
of each wing.
x The basement fire main feeds a new combination sprinkler/standpipe system at the North stairs of both
Cutter and Ziskind with new flow switches and tamper switches at each floor in each wing.
x The flow switches feed a completely new sprinkler system on level 1 North of Gridline F. There is no
existing sprinkler system South of Gridline F on level 1.
x Each upper level flow switch feeds the existing sprinkler system on floors 2 and 3 of each wing.
x The penthouses on each wing are sprinkler protected and each wing has a roof manifold.
Memorandum
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Mechanical
x New Air Handling Units (AHU’s) have been installed and replace the existing equipment. The air
handling units that serve the dorm rooms now provide 100% outside air and have energy recovery.
x The dining has a dedicated AHU serving it, which also provides a portion of the makeup air to the
kitchen exhaust hoods. The system allows for a greater amount of fresh air and is provided with demand
control ventilation (DCV). In addition, the dining has been provided with trench heaters at the windows
along the courtyard. These are active trench heaters with hot water finned tubes.
x The basement and first floor spaces have a dedicated AHU that also incorporates demand control
ventilation.
x The kitchen has five new exhaust fans. Four are dedicated exhaust hood fans with variable frequency
drives (VFD), which allows for fans to be controlled via a ME-LINK system (By others). The
dishwasher hood also has an additional dedicated fan.
x Two additional new exhaust fans have been added to the penthouses on Cutter and Ziskind. These are
dedicated exhaust from the electric room, IT closet and storage closet on every floor by the elevator
shaft.
x Toilets on the first level that are public bathrooms all have dedicated supply air and exhaust air going to
fans on the roof.
x Each elevator shaft has a dedicated motorized louver that is tied to a temperature sensor in the elevator
shaft and this is tied back to the BMS.
x New makeup air units (MAU) have been installed serving the main kitchen and the kosher kitchen. The
units are 100% OA air units and have VFDs on the supply fans. For the main kitchen, the unit will trail
the operation of the fans. In the kosher kitchen, the unit operates to with the operation of the kitchen
hood exhaust fans.
x A new heating plant was installed, replacing the old heating plant. This included the replacement of the
existing hot water pumps, heat exchanger and steam pressure reducing station. These were all replaced
with a new two stage, 1/3-2/3 configuration steam pressure reducing station taking medium pressure
steam from central plant to low pressure steam and serving the new heat exchanger. A second heat
exchanger was provided as backup. The pumps were replaced with two pumps in duty standby mode.
x The heating system pumps serve the main air handling units, the reheat on the terminal units as well as
feeding the future two-pipe change over system and re-feeding the existing piping to the fan coil units in
each dorm room as well as trench heaters, finned tube radiators in stairwells along exterior walls and
unit heaters in the mechanical spaces.
x The basement and first floor public spaces in Cutter and Ziskind have been zoned by terminal units. The
areas have limited window areas and therefore all terminal units have hot water reheat.
x Existing perimeter grilles along windows in the Cutter and Ziskind will have new grilles but will
continue to be served via an air system using existing ductwork embedded in the concrete floors. New
ductwork has been added in the crawl space to tie into the existing duct connections.
x The fan coil units in the rooms will be replaced with two-pipe change over system in the second phase,
The original FCU have been remain in place with existing piping.
x The existing condensate return will remain in the basement as part of the system. An additional
condensate return has been added in the boiler room to bring back condensate from the relocated steam
domestic water heaters.
x The chilled water system will only be installed in phase 2.
x The laundry exhaust system will only be installed in phase 2.
x A new BMS system that ties all controls to all equipment will be installed.
Memorandum
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Electrical
x The new electrical service is installed and will be used to feed the building, however it is fed from the
existing pad-mount transformer (300kVA), the new transformer will be installed and switched over to
feed Cutter/Ziskind and other buildings that are currently fed from the existing 150kVA and 300kVA
transformers.
x Exterior switchgear and all switchovers is complete but the switchgear is currently feeding the existing
transformers, switchover will occur once the new 750kVA transformer is installed.
x New generator is installed and will be used to feed the Telephone room as well as all life safety loads in
Cutter and Ziskind. Separate automatic transfer switches are provided and separate switchboard is
provided to feed other buildings that are currently fed from the existing generator.
x Emergency loads on in the kitchen and dining area will be switched over and powered from the
generator, all other building emergency loads will remain as they are currently fed.
x Basement and dining is provided with new panelboards within the spaces used to feed all kitchen,
mechanical and basement loads, upper level panelboards are also installed but existing branch circuits
are extended to the new panelboards. All branch circuits will be replaced during the next phase of the
project.
x First level including kitchen/dining area of level 1, entry areas for both Cutter and Ziskind wings, and all
level 1 areas North of Gridline F is equipped with new power, lighting and branch circuitry, the rest of
level one is existing that will be updated during the next phase of the project.
Plumbing
x New roof drains have been installed throughout all roofs. On Cutter and Ziskind wings, these drains tie
into existing leaders down through the building. The new drains over the dining and kitchen area tie into
a whole new storm drainage system in level 1 and the basement.
x The upper Cutter and Ziskind wings bathrooms are unchanged in this renovation but have been re-fed by
new piping in the basement. The existing sanitary drainage and domestic hot and cold systems are
unchanged for the upper floors (levels 2 and 3) and for the area of level 1 South of Gridline F.
x The area North of gridline F on level 1, including the main kitchen is all new sanitary drainage, and
domestic hot and cold and natural gas piping.
x The entire natural gas system is new with a new meter and regulator on the rear of the Ziskind building.
x The existing domestic hot water storage heaters have been relocated to the existing boiler room where
new piping feeds all new and existing fixtures from the basement and crawl spaces.
x The incoming domestic cold water main and pressure reducing valve are existing and after the PRV,
new piping feeds all new and existing fixtures throughout.
x The basement restrooms and laundry room are not installed yet as the basement is not being opened for
occupation and this work will be done in phase 2.
Structure
x Level 1 bracing has been installed, bracing above level 1 is not yet complete, and will be done next year.
x Dining roof has been strengthened.
x Dining addition has been completed.
x Elevator shafts have been cut through all floor slabs.
x Elevator pits have not yet been cast.
x Penthouse structure has been constructed.
x Ramps to/from courtyard beneath overhangs are not yet complete.
Memorandum
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Substantial Completion Affidavits and respective Punchlists
Cutter-Ziskind House Renovations – Smith College Fire Alarm Punchlist
This punchlist is for the Phase 1B permit closeout of levels 1, 2 and 3. The basement is not
complete and is not to be occupied.
General
1.Secondary annunciation LED’s on the primary fire alarm panel – card needs to be
programmed and LED’s tested.
2.All duct smoke detectors need pressure readings and air velocities measured per
manufacturers requirements.
Cutter-Ziskind House Renovations – Smith College Fire Protection Punchlist
General
This punchlist is for the Phase 1B permit closeout of levels 1, 2 and 3. The basement is not
complete and is not to be occupied.
Roof
1.Ziskind roof manifold not yet installed in side of penthouse.
3rd Floor items
1.Concealed sprinkler heads have been installed in electrical closets at the ceiling level,
but the ceilings have been removed and therefore the sprinkler is too far down from
the slab.
2nd Floor items
1.Concealed sprinkler heads have been installed in electrical closets at the ceiling level,
but the ceilings have been removed and therefore the sprinkler is too far down from
the slab.
First floor items
1.Concealed sprinkler heads have been installed in all closets at the ceiling level, but the
ceilings are not installed yet and therefore the sprinklers are too far down from the
slab. Install uprights to meet code distance from slab requirements.
2.In the kitchen there are several locations where the arm over exceeds two feet from
the hanger and additional hangers are required.
Basement items
No items
Cutter-Ziskind House Renovations – Smith College Mechanical Punchlist
General
This punchlist is for the Phase 1B permit closeout of levels 1, 2 and 3. The basement is not
complete and is not to be occupied.
Provide all test reports.
3rd Floor items
1.Toilet exhaust not yet connected. Consigli is working on a new approach as reviewed with
Arup to add new riser and new exhaust fan. Fan will be located in skylight on each wing.
The exhaust fan shall be sized to provide minimum exhaust per IMC 2009.
2.All doors leading to the toilets will have door grilles sized accordingly.
3.Electric room/AV IT room and Storage room not yet connected for exhaust to roof.
4.AHU powered and VFD is working, but units control panels not yet finished.
5.Piping on AHU missing flex connection
6.Piping not insulated and tagged
7.Exhaust air return from building has no opening on back of penthouse per MSK-006
8.EF-7 and EF-8 not installed.
9.UH-7 and UH-8 not installed yet.
10.SA to floor is from a single outlet at the North of each building. The SA will not be
sufficient to provide ventilation air to the dorm rooms.
2nd Floor items
1.Toilet exhaust not yet connected. Consigli is working on a new approach as reviewed with
Arup to add new riser and new exhaust fan. Fan located in skylight.
2.All doors leading to the toilets will have door grilles sized accordingly.
3.Electric room/AV IT room and Storage room not yet connected for exhaust to roof.
First floor items
1.Missing SA diffuser in Kosher kitchen along CL 5A and Ka
2.Transfer air above doors to kitchen not installed. These are required as a portion of
makeup air comes from the dining area
3.Missing grille in Storage room in West of kitchen.
4.No grilles installed in kosher kitchen supply
5.Skylights don’t show shadow gap for supply air.
6.Fresh air supply to head of house rooms not connected.
7.SA grilles in main kitchen at soffit not installed yet.
8.None of the Kosher kitchen equipment has been re-installed yet
9.Return air ductwork not yet connected. Contractor to connect additional diffusers to return
plenum.
10.Return air plenum from dining not insulated
11.Supply air plenum to dining has portions of duct between CL 9 & 7 not insulated.
12.Trench heaters not installed. Expected delivery 2013-08-13
13.Edge of glass at corner where wall meets dining room on both Cutter and Ziskind has
tiling all the way to the edge of the glass. There should be existing vents to remain, which
are now covered up. Need to uncover.
14.Cutter air door installed too high, current nozzle too short.
15.All air door thermostats not yet installed.
16.BSM panels not yet finished and controls not yet tied in
17.No thermostats installed yet.
18.MAU-1 has EF serving Kosher kitchen in front of VFD. Fan affects access clearance on
VFD.
19.All piping to MAU and AHU not insulated or tagged
20.No heat trace installed on MAU/AHU piping yet.
21.No flex connection on piping to AHU/MAU.
22.Pressure switches, gauges not installed on piping for AHU on lower roof.
23.Return air ductwork running along exterior perimeter back to AHU-1 not insulated.
24.Bathrooms have no grilles for SA and EA.
Basement items
1.AHU-1 OA louver and EA louver not installed. Expected to be installed by 2013-08-13.
2.Majority of ductwork in basement is not yet insulated and correctly tagged for
SA/RA/EA/OA.
3.Ductwork in crawl space serving perimeter SA air in first floor is not yet connected. This
is required to ensure heating is available during winter season.
4.Terminal boxes serving ductwork in crawl space not installed.
5.Hot water pumps installed but not piped to system
6.Expansion tank not installed
7.Heat exchanger installed but not piped
8.PRV not installed.
9.Large portion of HHW piping no insulated.
10.General tagging of equipment missing
11.OA plenum and EA plenum needs to be insulated.
12.OA/EA plenum needs to be per detail and have minimum 18 inch depth and access panel.
13.OA plenum and make up air to laundry is not installed separately. This needs to be two
separate plenums.
14.Contractor to verify expansion requirements in piping as there is a straight run of piping in
basement corridor that is almost 70 feet long.
15.FCU serving head of house rooms not yet installed.
16.AHU-1 hot water piping missing flexible connectors
17.Smoke detector installed in SA duct is not required. Only in return air duct.
18.AHU controls and switches not installed yet.
1.BMS controls panels installed but not populated.
2.Unit heaters not yet installed and piped.
Cutter-Ziskind House Renovations – Smith College Electrical Punchlist
General
This punchlist is for the Phase 1B permit closeout of levels 1, 2 and 3. The basement is not
complete and is not to be occupied.
Provide all test reports.
3rd Floor items
1.New panelboards are installed but code required clearance not provided (panelboard
should have been installed directly in front of the door opening).
2.Branch circuits rewired from new panelboard need to be completed, many open boxes
and temporary wiring was found.
3.Panelboard installation, labeling, directory closing open K.O.s need to be completed,
fire stopping provided, tested, etc.
4.All temporary wiring needs to be removed, all open or lose junction closed, secured.
5.Room fire alarm devices need to be reinstalled and tested.
6.Stairway lighting needs to be made operational and all temporary wiring removed.
7.Emergency lighting and exit signs needs to be made operational and tested.
2nd Floor items
1.New panelboards are installed but code required clearance not provided (panelboard
should have been installed directly in front of the door opening).
2.Branch circuits rewired from new panelboard need to be completed, many open boxes
and temporary wiring was found.
3.Panelboard installation, labeling, directory closing open K.O.s need to be completed,
fire stopping provided, tested, etc.
4.All temporary wiring needs to be removed, all open or lose junction closed, secured.
5.Room fire alarm devices need to be reinstalled and tested.
6.Stairway lighting needs to be made operational and all temporary wiring removed.
7.Emergency lighting and exit signs needs to be made operational and tested.
First floor items
1.General – remove all temporary distribution equipment and wiring.
2.General – fire stop all penetrations.
3.Emergency electrical closets – complete wiring panelboards, including labeling and
directories.
4.None of the Kosher kitchen equipment has been re-installed yet and elec. connection
not verified.
5.Kosher kitchen panelboard relocated, all circuits reconnected but some K.O.s need to
be enclosed and updated directories, labels, etc. be added.
6.All other kitchen panelboards installed but need to be completed (remove duct tape
and install circuit breakers of closures, provide directories and labels, etc.
7.Back kitchen ceiling work not complete including lighting fixture installation, controls
and fire alarm work.
8.Survey two walls with requirements / provisions for a lot of equipment not yet
completed – just roughed in and need to be completed.
9.Floor box installation not yet done.
10.All devices on the front glass wall not yet done.
11.All skylight lighting and electrical not yet done.
12.Entryway to the dining electrical including lighting and wiring devices not yet done.
13.Lighting controls and switching not yet done.
14.Telecommunication devices just roughed-in (everywhere).
15.Security wiring and door electrical hardware not yet installed.
16.Exterior working including receptacle installation, equipment wiring and pole light
installation underway.
17.Exterior distribution including new 750kVA transformer installation not yet done.
18.Old generator needs to be removed and the new one made fully functional, including
testing.
19.Vault work needs to be completed, temporary wiring removed, old equipment
removed, separation provided, etc.
Basement items
1.General – for all energized equipment and systems including conductors – submit all
testing reports for review and approval.
2.Emergency system selective coordination study not yet submitted.
3.Main switchgear installation needs to be completed including (but not limited to)
directories, labels, tested, energized, etc.
4.Old electrical equipment should be removed once the data center is switched over to
the new emergency distribution.
5.Emergency electrical equipment installation should be completed, equipment tested
and energized, old emergency equipment to be removed.
6.All electrical and emergency equipment in the basement that feeds occupied areas
should be completed and made safe including securing the rooms and not using as
storage.
Cutter-Ziskind House Renovations – Smith College Plumbing Punchlist
General
This punchlist is for the Phase 1B permit closeout of levels 1, 2 and 3. The basement is not
complete and is not to be occupied.
Provide all test reports required
3rd Floor items
No items – no plumbing has been changed on this floor
2nd Floor items
No items – no plumbing has been changed on this floor
First floor items
1.None of the Kosher kitchen equipment has been re-installed yet
Basement items
1.New sump pit and pumps have not been installed and existing pit serving the area way
drainage is still recessed into the emergency electrical room floor.
2.Domestic hot and cold water piping throughout the basement is not yet insulated but
was in the process on 8/12/13.
3.Domestic hot water heater had been started up – temperature needs to be set to 140
and 120 degrees for the two distribution systems.
4.DHW Re-circulation pumps were not operating.
5.The two Big Dipper grease interceptors were not fully connected up with the water
connection as of 8/12/13