017700Proj. No. 10105 Residence Conversions October 7, 2011
58 Kensington, 57 Dryads Green, 72 Dryads Green
Smith College, Northampton, MA
CLOSEOUT PROCEDURES Page 1 of 6 017700
SECTION 017700 -CLOSEOUT PROCEDURES
PART 1 -GENERAL
1.1 RELATED DOCUMENTS
A.Drawings and general provisions of the Contract, including General and
Supplementary Conditions and other Division 01 Specification Sections, apply
to this Section.
1.2 SUMMARY
A.This Section includes administrative and procedural requirements for contract
closeout, including, but not limited to, the following:
1.Inspection procedures.
2.Warranties.
3.Final cleaning.
B.Related Sections include the following:
1.Division 01 Section "Payment Procedures" for requirements for
Applications for Payment for Substantial and Final Completion.
2.Division 01 Section "Execution" for progress cleaning of Project site.
3.Divisions 02 through 49 Sections for specific closeout and special
cleaning requirements for the Work in those Sections.
1.3 SUBSTANTIAL COMPLETION
A.Preliminary Procedures: Before requesting inspection for determining date of
Substantial Completion, complete the following. List items below that are
incomplete in request.
1.Prepare a list of items to be completed and corrected (punch list), the
value of items on the list, and reasons why the Work is not complete.
2.Advise Owner of pending insurance changeover requirements.
Proj. No. 10105 Residence Conversions October 7, 2011
58 Kensington, 57 Dryads Green, 72 Dryads Green
Smith College, Northampton, MA
CLOSEOUT PROCEDURES Page 2 of 6 017700
3.Submit specific warranties, workmanship bonds, maintenance service
agreements, final certifications, and similar documents.
4.Obtain and submit releases permitting Owner unrestricted use of the
Work and access to services and utilities. Include occupancy permits,
operating certificates, and similar releases.
5.Make final changeover of permanent locks and deliver keys to Owner.
Advise Owner's personnel of changeover in security provisions.
6.Complete startup testing of systems.
7.Submit test/adjust/balance records.
8.Terminate and remove temporary facilities from Project site, along with
mockups, construction tools, and similar elements.
9.Advise Owner of changeover in heat and other utilities.
10.Submit changeover information related to Owner's occupancy, use,
operation, and maintenance.
11.Complete final cleaning requirements, including touchup painting.
12.Touch up and otherwise repair and restore marred exposed finishes to
eliminate visual defects.
B.Inspection: Submit a written request for inspection for Substantial Completion.
On receipt of request, Architect will either proceed with inspection or notify
Contractor of unfulfilled requirements. Architect will prepare the Certificate of
Substantial Completion after inspection or will notify Contractor of items,
either on Contractor's list or additional items identified by Architect, that must
be completed or corrected before certificate will be issued.
1.Reinspection: Request reinspection when the Work identified in previous
inspections as incomplete is completed or corrected.
2.Results of completed inspection will form the basis of requirements for
Final Completion.
1.4 FINAL COMPLETION
A.Preliminary Procedures: Before requesting final inspection for determining
date of Final Completion, complete the following:
1.Submit a final Application for Payment according to Division 01 Section
"Payment Procedures."
Proj. No. 10105 Residence Conversions October 7, 2011
58 Kensington, 57 Dryads Green, 72 Dryads Green
Smith College, Northampton, MA
CLOSEOUT PROCEDURES Page 3 of 6 017700
2.Submit certified copy of Architect's Substantial Completion inspection list
of items to be completed or corrected (punch list), endorsed and dated by
Architect. The certified copy of the list shall state that each item has
been completed or otherwise resolved for acceptance.
3.Submit evidence of final, continuing insurance coverage complying with
insurance requirements.
4.Instruct Owner's personnel in operation, adjustment, and maintenance of
products, equipment, and systems.
B.Inspection: Submit a written request for final inspection for acceptance. On
receipt of request, Architect will either proceed with inspection or notify
Contractor of unfulfilled requirements. Architect will prepare a final Certificate
for Payment after inspection or will notify Contractor of construction that must
be completed or corrected before certificate will be issued.
1.Reinspection: Request reinspection when the Work identified in previous
inspections as incomplete is completed or corrected.
1.5 LIST OF INCOMPLETE ITEMS (PUNCH LIST)
A.Preparation: Submit three copies of list. Include name and identification of
each space and area affected by construction operations for incomplete items
and items needing correction including, if necessary, areas disturbed by
Contractor that are outside the limits of construction.
1.Organize list of spaces in sequential order, starting with exterior areas
first and proceeding from lowest floor to highest floor.
2.Organize items applying to each space by major element, including
categories for ceiling, individual walls, floors, equipment, and building
systems.
3.Include the following information at the top of each page:
a.Project name.
b.Date.
c.Name of Architect.
d.Name of Contractor.
e.Page number.
Proj. No. 10105 Residence Conversions October 7, 2011
58 Kensington, 57 Dryads Green, 72 Dryads Green
Smith College, Northampton, MA
CLOSEOUT PROCEDURES Page 4 of 6 017700
1.6 WARRANTIES
A.Submittal Time: Submit written warranties on request of Architect for
designated portions of the Work where commencement of warranties other
than date of Substantial Completion is indicated.
B.Organize warranty documents into an orderly sequence based on the table of
contents of the Project Manual.
1.Bind warranties in heavy-duty, 3-ring, vinyl-covered, loose-leaf binders,
thickness as necessary to accommodate contents, and sized to receive 8-
1/2-by-11-inch (215-by-280-mm)paper.
2.Provide heavy paper dividers with plastic-covered tabs for each separate
warranty. Mark tab to identify the product or installation. Provide a
typed description of the product or installation, including the name of the
product and the name, address, and telephone number of Installer.
3.Identify each binder on the front and spine with the typed or printed title
"WARRANTIES," Project name, and name of Contractor.
C.Provide additional copies of each warranty to include in operation and
maintenance manuals.
PART 2 -PRODUCTS
2.1 MATERIALS
A.Cleaning Agents: Use cleaning materials and agents recommended by
manufacturer or fabricator of the surface to be cleaned. Do not use cleaning
agents that are potentially hazardous to health or property or that might
damage finished surfaces.
Proj. No. 10105 Residence Conversions October 7, 2011
58 Kensington, 57 Dryads Green, 72 Dryads Green
Smith College, Northampton, MA
CLOSEOUT PROCEDURES Page 5 of 6 017700
PART 3 -EXECUTION
3.1 FINAL CLEANING
A.General: Provide final cleaning. Conduct cleaning and waste-removal
operations to comply with local laws and ordinances and Federal and local
environmental and antipollution regulations.
B.Cleaning: Employ experienced workers or professional cleaners for final
cleaning. Clean each surface or unit to condition expected in an average
commercial building cleaning and maintenance program. Comply with
manufacturer's written instructions.
1.Complete the following cleaning operations before requesting inspection
for certification of Substantial Completion for entire Project or for a
portion of Project:
a.Clean Project site, yard, and grounds, in areas disturbed by
construction activities, including landscape development areas, of
rubbish, waste material, litter, and other foreign substances.
b.Sweep paved areas broom clean. Remove petrochemical spills,
stains, and other foreign deposits.
c.Rake grounds that are neither planted nor paved to a smooth, even-
textured surface.
d.Remove tools, construction equipment, machinery, and surplus
material from Project site.
e.Clean exposed exterior and interior hard-surfaced finishes to a
dirt-free condition, free of stains, films, and similar foreign
substances. Avoid disturbing natural weathering of exterior
surfaces. Restore reflective surfaces to their original condition.
f.Remove debris and surface dust from limited access spaces,
including roofs, plenums, shafts, trenches, equipment vaults,
manholes, attics, and similar spaces.
g.Sweep concrete floors broom clean in unoccupied spaces.
h.Vacuum carpet and similar soft surfaces, removing debris and
excess nap; shampoo if visible soil or stains remain.
i.Clean transparent materials, including mirrors and glass in doors
and windows. Remove glazing compounds and other noticeable,
Proj. No. 10105 Residence Conversions October 7, 2011
58 Kensington, 57 Dryads Green, 72 Dryads Green
Smith College, Northampton, MA
CLOSEOUT PROCEDURES Page 6 of 6 017700
vision-obscuring materials. Replace chipped or broken glass and
other damaged transparent materials. Polish mirrors and glass,
taking care not to scratch surfaces.
j.Remove labels that are not permanent.
k.Touch up and otherwise repair and restore marred, exposed finishes
and surfaces. Replace finishes and surfaces that cannot be
satisfactorily repaired or restored or that already show evidence of
repair or restoration.
1)Do not paint over "UL" and similar labels, including mechanical
and electrical nameplates.
l.Wipe surfaces of mechanical and electrical equipment and similar
equipment. Remove excess lubrication, paint and mortar
droppings, and other foreign substances.
m.Replace parts subject to unusual operating conditions.
n.Clean plumbing fixtures to a sanitary condition, free of stains,
including stains resulting from water exposure.
o.Replace disposable air filters and clean permanent air filters. Clean
exposed surfaces of diffusers, registers, and grills.
p.Clean ducts, blowers, and coils if units were operated without filters
during construction.
q.Clean light fixtures, lamps, globes, and reflectors to function with
full efficiency. Replace burned-out bulbs, and those noticeably
dimmed by hours of use, and defective and noisy starters in
fluorescent and mercury vapor fixtures to comply with requirements
for new fixtures.
r.Leave Project clean and ready for occupancy.
C.Comply with safety standards for cleaning. Do not burn waste materials. Do
not bury debris or excess materials on Owner's property. Do not discharge
volatile, harmful, or dangerous materials into drainage systems. Remove
waste materials from Project site and dispose of lawfully.
END OF SECTION 017700