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120419 Pre-Construction Meeting Minutes-6 110 Pulpit Hill Road, Amherst MA 01002 413-549-5799 Fax: 413-549-7918 www.krausfitch.com KRAUS-FITCH ARCHITECTS, INC. Home – Community – Planet April 19, 2012 Dewey House - Smith College Minutes of Meeting # 6 – April 19, 2012 Present: Charlie Conant (Smith Facilities), Roger Cooney, Ann Ledwell, Jim Small, Tom Lucia (Wright Builders), Laura Fitch and Ian Gasco-Wiggin (Kraus-Fitch Architects), Dino D’Angelo, Jason, Nicole, Joel (L&S), Ryan Hellwig (Structural)-later New Business: Item Description / Discussion 1.4 Schedule and Permitting: • Plans have been broadcast through dropbox. No revised set anticipated as questions can be handled by SK-drawings and Addenda. • Numbers anticipated on the 26th. Team to review bids on 5/3 meeting. • Requirements for permit: o Drawings - TEAM Permit set: 24x36 stamped and scanned. Tom requested that these be done ASAP. (Later: in progress) Electronic for Blg. Inspector (wet stamped scans) 11x17 set for Fire Department o Fire protection narrative- Dino o Code summary and chapter 13 energy – KFA (more extensive version). o Ch. 17 structural tests & inspections- Ryan o AAB report including waivers- KFA o Affidavits – from arch and various disciplines - TEAM • Building Inspector Items: o Water fountain at third floor: Lou said to send email and he will forward to plumbing inspector. (later: done) 1.5 Long lead time item – Lift- • Include phone direct to Campus Security. Dino to add. • Garavanta is generally preferred , but Charlie okay with ThyssenKrupp is there is a better lead time and all other things being equal. • Laura pointed out that lift wall was thickened to deal with brick shelf (double wall above to bear to inside on concrete). • Location of concrete dependent on existing sheathing and wall shaft. • Wall thickness needed for door frames: Jim estimates 5 ¼” – 5/1/2” existing sheathing to wall finish. Plus 1.25 for FC layers = 6.75 inches. 1.6 Long lead time item – Windows • Color clarification: all trim to match the pre-painted window color. • Mock-up clarification: Laura suggested splayed window at second level of curved stair. • Cavity, sill and head insulation: lf will change by addendum to insulator. 1.7 Long lead time item – MEP items (not discussed) • Fan Coils and ERV: typically 8-10 weeks. Dino said there are now 3 manufacturers making bidding and lead times better. • Light Fixtures: • Plumbing Fixtures: 1.7a Long lead time item – Slate • Roger confirmed that double tear off was included. • Clarified that all roof insulation being done from inside, except for sec’y office. • Temporary protection of Roofing may still need some clarification. LF pointed to Section 07300, 3.01, C, 4. 1.7b Long lead items – Next round of buy outs • Tom says he will start a list, including hardware. Corbin has been “awful” 1.8 What is needed from design team? • Site drawings: KFA will resubmit to Charlie. (later: done) • Structural (see below) 1.9 Specification clarifications • Signage: LF provided simple spec. Drawings call for remove and reinstall existing directory. 1.11 Early Work: • Tom is mapping out a schedule… • IT data to Clark to be flagged. Dino to confirm. • Can steam be shut off early? Possibly. What about Clark Hall? DEino says Dewey can be isolated if valve holds. 2.1 Insulation: • Laura included some options depending on the assembly. 3.2 Structural: • Dino to send loading requirements for mechanical equipment in attic. Dino said this was done. • Replacement of brick flooring in basement: Roger has asked for alternate pricing. • Stair ceiling: Jim opened up floor – has Ryan checked it? 3.4 • Chimney caps and venting: Including liner in addendum 1. Dino says no induced draft required. 3.5 Mechanical Coordination: • No useful under slab sanitary lines. Cut slab for new lines and ejector. LF to coordinate for demo addendum • Third Floor Fan Coil Locations: reviewed, one moved • Toilets: Replacing “flush tanks”: Nicole and Charlie resolved to stay with flush tanks. Will change before submittal is demo work shows pipes are okay. 4.1 Interiors / Colors /Decorative Light Fixtures: • Decorative lights-Lorin looking at colors. • Can shelving in Study change? • Laura and Charlie will schedule color / finish / lighting meeting later with faculty. 5.1 Electrical Coordination: • Conference Room: revise to have dimmable LED cans. No sconces. 5.2 Bid Questions: Reviewed process • Roger will send questions to entire team as them come in. Team will answer to LF (to confirm) and LF will forward to Roger. • Addenda 1 scheduled for Tuesday the 24th. NEW BUSINESS 6.1 As-builts: Tom (?) requested AutoCad files for as-builts. Charlie also request latest “simplified drawings in dwg format for Cheryl. Next Meeting: Thursday April 26th, 10:00 am. The meeting was adjourned. The above is the understanding of Laura Fitch. Please submit any corrections to these minutes in writing to the architects. Respectfully Submitted: Laura E. Fitch, Project Architect Kraus-Fitch Architects Cc (PDF by email): Charlie Conant (Smith Facilities), Roger Cooney, Ann Ledwell, Jim Small, Tom Lucis, Mark Ledwell (Wright Builders), Dino D’Angelo and team (Lindgren & Sharples), Laura Fitch and Ian Gasco-Wiggin (Kraus-Fitch Architects), Ryan Hellwig (structural), Lorin Starr (interiors), Louis Hasbrouck (Northampton Building Commissioner)